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BALANCING ACT: Learn How to Coordinate all the Hats you Wear

Joanie Haley Executive Director The Robert and Janice McNair Foundation Founding Executive Director The Houston Texans Foundation. 1. BALANCING ACT. Recognize that you CAN'T do it allMust FOCUSStart with the Mission StatementFirst things firstPlan your work and work your planYearly plan. 2. YEARLY PLAN.

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BALANCING ACT: Learn How to Coordinate all the Hats you Wear

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    1. BALANCING ACT: Learn How to Coordinate all the Hats you Wear!

    2. Joanie Haley Executive Director The Robert and Janice McNair Foundation Founding Executive Director The Houston Texans Foundation

    3. BALANCING ACT Recognize that you CAN’T do it all Must FOCUS Start with the Mission Statement First things first Plan your work and work your plan Yearly plan

    4. YEARLY PLAN Coordinate with all departments Corporate Sales, Marketing, PR, Coach, Players, Wives, Cheerleaders, Youth outreach Games – preseason, postseason Training camp Tickets, sideline passes, parking (buses) Chart per game (tickets, passes, Video, VIPs)

    5. FUNDRAISERS Different from corporate events Plan 6 months out Need total buy-in from all departments Sponsorships, media, invitations and programs

    6. TEAM PROGRAMS Planning Partnerships Implementation

    7. DELEGATE! Clear job descriptions Chart of responsibilities Binders with tabs! Weekly reports (emails or meetings) Wrap-ups and evaluations

    8. BINDERS AND REPORTS Fact sheet Tabs for details, location, contracts, catering, music, invitations and programs, sponsors (letters), signage, sign-ups (online), thank yous, budget, evaluations

    9. DONATIONS, AUCTIONS Clear guidelines Geographic area 501(c)3 (no individuals) Only one per organization per year Levels of giving – coaches, owners, schools Templates for declines Track response to donations – $ received

    10. PROGRAMS Apply for national grants Involve the media – publicizing and judging

    11. USE PARTNERS AND VOLUNTEERS School Districts – understand their structure Strategic partners – PIE, VIP United Way Red Cross Stadium Drives Youth groups

    12. ATHLETES FOUNDATIONS YES – Encourage their charitable giving NO – to putting on their events

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