Assessing Health & Safety Conditions in LAUSD Schools

1. Assessing Health & Safety Conditions in LAUSD Schools Principals’ Meeting Local District 5 April 18, 2007 Kathy Yamaguchi, Senior Environmental Health Safety Officer Office of Environmental Health & Safety Los Angeles Unified School District █

2. Improving Health & Safety in Schools 1 - Identify health & safety standards 2 - Assess compliance with standards 3 - Take corrective action to achieve compliance

3. School Health & Safety Standards • Pest Management • Lead Management • Maintenance & Repair • Off-site Risks • Restroom Facilities • Science Lab Safety • Traffic & Pedestrian Safety • Violence Prevention • Accident Prevention • Acoustical Quality • Asbestos Management • Campus Security • Chemical Safety • Emergency Preparedness • Fire/Life Safety • Indoor Air Quality

4. Excerpt from OEHS “Safe School Inspection Guidebook”

5. Background on Safe School Inspection Program • 2001 – Initiated routine heath & safety inspections in all schools to assess compliance with Federal, State & District requirements • 2003 – Introduced the School Safety Compliance Checklist & School Safety Compliance Scorecard to standardize the assessment process

6. Inspection Process • Pre-inspection Planning • Review complaint and incident history • Review worker injury rates • Identify outstanding deficiencies • Provide notification to Site Administrator • Conducting the Inspection • Meet with Site Administrator • Review documentation • Perform detailed inspection • Exit interview • Post-inspection Follow-up • Issue Corrective Action Notice and Compliance Scorecard • Meet with central District personnel to review status • Post inspection results on OEHS website • Revise Compliance Scorecard based on self-certifications

9. Scoring Process • Based on School Safety Compliance Checklist • Each standard is assigned a score based on the specific threshold questions for each category • If all threshold criteria are met: score 7-10 • If threshold criteria are not met: score 1-6

11. Scoring Process Cont. • Scores are converted to percent & assigned the following values • 90 to 100% =4 • 80% = 3 • 70% = 2 • 60% = 1 • 0 to 50% = 0 • An Overall Compliance Rating is based on the average of those values • “Good” = 2.50 to 4.00 • “Fair” = 1.50 to 2.49 • “Poor” = 0 to 1.49

12. How to Self-Certify • It is as simple as going to the link that comes with the e-mailed Corrective Action Notice • OEHS Website: www.lausd-oehs.org • Or send your self-certification by fax or school mail

18. School Health & Safety Standards • Pest Management • Lead Management • Maintenance & Repair • Off-site Risks • Restroom Facilities • Science Lab Safety • Traffic & Pedestrian Safety • Violence Prevention • Accident Prevention • Acoustical Quality • Asbestos Management • Campus Security • Chemical Safety • Emergency Preparedness • Fire/Life Safety • Indoor Air Quality

19. Accident Prevention

20. Injury Illness Prevention Program • Is a current IIPP available and is the summary page posted listing the responsible individual? • OSHA required program that must be updated annually • Summary page must be posted in an conspicuous area with the responsible individual listed. • Has a Safety Committee been established and are meeting held at least quarterly and documented? • Must document meeting with agendas, sign-in sheets or meeting minutes • Responsible for accident investigation, safety inspections, identifying hazards and recommending corrective measures to management

22. Facilities Inspections • Are safety inspections conducted at least 2 times per year, documented on the Facilities Inspection Form and identified deficiencies corrected and/or reported to M&O? • Trouble calls to M&O • Interim measures implemented

24. Accident Investigation • Are all accidents investigated by the supervisor and a completed “Injury/Accident Investigation Report” sent to OEHS and ORMIS within 24 hours? • Is the Cal/OSHA 300 “Log of Occupational Injury and Illness” retained on site for 5 years? • Summary log is sent to each site in January by OEHS • Required posting from February through April each year • Is the Claims Rate less than 120% of the District average? • Worker’s Compensation Claims rate District-wide is 11.34

26. OSHA required trainings • Are OSHA required trainings conducted within 30 days of job assignment and annually thereafter and documented? • Must document with agenda, sign-in sheet and content for the following topics: 1) Blood-borne Pathogens 2) Injury Illness Prevention Program 3) Hazard Communication 4) Emergency Preparedness

27. Fire / Life Safety

28. Fire Extinguishers • Are all fire extinguishers: • Checked monthly? • Serviced annually? • Clearly marked? • Easily Accessible?

29. Fire Extinguishers • Ensure the fire extinguishers are: • Checked monthly • Serviced annually • Clearly marked • Easily accessible

30. Exits • Are all exits and exit corridors free of obstructions? • Emergency window exits and doors • Are all exits are properly marked? • Illuminating exit signs functional

33. Emergency Exit Windows • Does each classroom equipped with security grills have at least one with a releasable latch in compliance with District policy?