Athletic Directors and Assistant Principals Annual Administrative Meeting

1. 10660 White Oak Avenue, Granada Hills, CA 91344Office: (818) 767-0800 Fax (818) 523-5156website: www.cif-la.org Athletic Directors and Assistant Principals Annual Administrative Meeting

2. WELCOME Ari Bennett, President CIF Los Angeles City Section Board of Managers

3. OFFICIAL SPORTS FUEL PROVIDER OF CIF LOS ANGELES CITY SECTION Christopher Celotti GatoradeAthletic Channel Market Development Associate Christopher.Celotti@pepsico.com

4. Sport Up Stephen Minix, Executive Director Email: Stephen@sportup.com

5. POSITIVE COACHING ALLIANCE PCA Training Presenter Jim Perry Huntington Beach School District - Athletic Director President-Elect, CIF Federated Council

6. SECTION STAFF John Aguirre, Commissioner Vicky Lagos,Assistant Commissioner Alexa Berg, Administrative Assistant Christy McNorton, Finance Manager Dick Dornan, Sports Information Director

7. Packet Review • Gold Book • PCA Training Material • Agenda • CIF Rule Changes • NFHS Rule Change Proposal Dates • Bylaw 510 Guidelines • Human Kinetics Coach Education

8. Agenda • Governance • Education Based Athletics • Section Team • Current Section Issues • Section Communication • Sponsorships • Participation and Coaching • Battle of the Fans • Finance • Bylaws • CASADA • Breakouts Sessions

9. CIF Governance

10. BOARD OF MANAGERS

11. EXECUTIVE COMMITTEE

12. Section Governance Proposal • Proposed change of BOM Representation Beginning 2017-18 • League Representation • League Based • Three representatives from each league • 1 coach, 1 athletic director, 1 administrator • League Commissioner • Allied Organization approved by BOM (3 total) • LAUSD, Green Dot Charter, Alliance Charter • Others maybe approved by BOM • League Voting • Allocated share of votes per school • Enrollment & number of sports offered. • Leagues to vote as a block • Allied Organization to have 1 vote each.

13. Los Angeles City Section Participation 20092015 • Number of Schools 101 142 • Number of Sports 21 25 • Number of Team Championships 27 55 • Number of participants 33,000 40,000

14. What Does CIF Membership Require • Comply with all CIF Bylaws • Adopt the 16 Principles of Pursuing Victory with Honor. • Educate your coaches, parents, students and administrators on CIF Section Constitution and Bylaws, policies and procedures. • Accept in good faith and abide by all CIF and Section Decisions. • State CIF authorization Forms for voting members. Processed by district or principal. • Payment of Section & State CIF Duesand in good standing

15. What Does CIF Membership Require • Ensure all students are eligible to participate • Monitor athletic program and self-report • Each member school is responsible for the conduct of its administrators, coaches, athletes, students, and parents. • Administrative team must oversee all activities. • Ensure all coaches, paid and unpaid, have completed • Coaching education program (one time requirement) • First Aid / CPR (2 year renewal) • Concussion & Sudden Cardiac Arrest courses. (2 year renewal) • Signed Coaches of Code of Conduct • Equipment & Facilities must meet NFHS Requirements & Standards • Maintain a safe environment

16. Education Based Athletic • Align with the Educational Mission of the School • Develop leadership skills and ability • Encourage academic success & achievement • Provide Academic support and resources • Promote student attendance • Stimulate positive character, sportsmanship, and honorable values • Engage in community improvement activities • Develop life goals • Require standards of behavior • Facilitate parental involvement

18. Section Goals • Improve and increase use of CIFLA Home website • Move AD meetings to regional sites • Transition to a League Governance Representation • Provide Sportsmanship and Character Training for Coaches & ADs • Initiate a Student Scholarship Program • Increase the number of Team Academic Awards • Reduce player ejections • Increase Community Relations • Partnership with the Los Angeles Rams • Connect with Middle & High School Principals • Develop Student-Athlete Advisory • Launch a “Battle of the Fans” Competition during the basketball season • Provide Middle School Administrators with CIF Information • Increased Section participation and CSADA membership

19. Training Opportunities • Annual Athletic Administrative Meeting • AD Symposium – August 11, Double Tree, Culver City • AD Meetings • Wednesday, October 5 • Monday, February 6 • Monday, April 3 • New AD Training - Section Office • Wednesday, October 19 • Monday, January 30 • Tuesday, May 2 On-Line Training Videos

20. New Opportunities • Student Advisory • Athletic Director Advisory • Principals Advisory • Battle of the Fans • IS Level in the sport of Swim • 2017-18 – CIF sponsored Cheerleading as a sport • Zero Ejection Recognition • Recognize Students that have done special things

21. Regional Meeting • Dates • October 5 - 2017 spring schedules • February 6 - 2017-18 fall schedules • April 6 - finalize fall / begin 2017-18 winter schedules • Looking for meeting sites, 1 site for each region. • If interested in hosting, a regional meeting at your school, contact Alexa.

22. Section Issues • Participation Behavior Standards • School Policy • League Policy of Enforcement • Supervision & Legal Standard of Care • Required by Ed. Code • Complaints and Reporting • Playoff Profit Share – Football & Basketball • Round 1 & 2 share 60% host / 40% visitor • Competitive Equity Based Divisions • All Team, All Sports • Working with Officials • RAM - Respect, Acceptance, Model • Communication & Safety • Digital Ticketing – Is the Future • Create data base to strategically target future sales • Includes School Ticket Sales • Currently being developed by several companies

23. EJECTION TOTALS 2014-152015-16 Football 40 42 Volleyball 2 1 Water polo 6 3 Basketball 25 36 Soccer 200 133 Wrestling 0 1 Softball 1 0 Baseball 32 17 Lacrosse 2 2

24. Section Finance Christy McNorton Finance Manager

25. Major Sources of Section Revenue Membership Dues 52% Championship Events 29% Marketing 14% Contributions 3% Uncategorized 1.3% Banquets .7%

26. 2016-17 Proposed Expense Overview Payroll 43% Championships 21.7% General Operations 11.1% Independent Contractors 9.2% Benefits & Insurance 7.8% Contribution Distribution 2.8% Banquet & Events 1.7% Training & Travel 1.1% Uncategorized 1% Website .4% Marketing .2%

27. 2015-16 Financial Data Total Section Assets As of March 1, 2015 $1,354,538.20 As of March 1, 2016 $1,484,081.30 2015-16 Championship Revenue$330,671.49 2015-16 Championship Expenses$277,713.44 2015-16 Section Profit $52,958.05 State Championship Reimbursement Total 2015-16 = $33,956.88(-$1,600 from 2014-15) Girls Golf $1,934.32 Girls Wrestling $3,912.80 Boys Golf $384.43 Boys Wrestling $6,717.09 Cross Country $7,901.46 Football $631.84 Track $7,958.42 Swim $2,797.52 Diving $1,719.00 Total Profit Share Distribution (25% host,25% visitor,50% Section) Football - Semi and Finals $11,814.49 Basketball - Semi and Finals $16,518.48 Total Returned to Schools $62,289.85

28. Membership Fee Deadlines • Payment must be made in full and postmarked no later than October 1. A 20% late fee will be assessed if payment is not received after October 1. • If payment is not received prior to November 1: • Membership to the Section will be suspended. • No sport participation or scheduling will be allowed until financial obligations have been met (including late fees). • Please make all checks payable to CIF LA City Sectionand mail them to the address listed on the first slide.

29. Financial Matters If you have any questions or concerns regarding financial matters, feel free to contact Christy McNorton, Finance Manager cmcnorton@cif-la.org.com (818) 767-0800

30. Section Connections Dick Dornan Sports Information Director • Section Website • Social Media & School Participation • Newsletter • Fall Sports • Girls Volleyball Divisions

31. Official Digital Media and Statistician Partner of the CIF Los Angeles City Section • What does Max Preps provide to your school • The CIFLACS will collect team information automatically through MaxPreps to manage post-season qualifications, season standings, records, stat leaderboards, media publications and other important LACS initiatives. • Coaches are directed to update their scores on MaxPreps after each game. • MaxPreps is compatible with 43 other stat programs to import game results. • If your coaches are not currently signed up with MaxPreps, they can email support@maxpreps.com or call 800-329-7324 ext. 1 • MP Apps

32. Time-Warner CableOfficial Broadcast / Webcast Partner • Current Status • Contractual Obligation • Contract Term thru the 2016-17 school year • Future Options • Resign with TWC • NFHS Channel • pay per view • Develop school broadcast programs • Share in profits • School Accommodations • Provide reasonable access for Time-Warner broadcast crew. • Time-Warner can be billed for any additional man hours Additional Information Requested. • Provide player information • Coach’s Interview prior to the date of the game • Provide team statistics • Schedule a walk through meeting at the facility prior to event date.

33. Sponsors State CIF Agreements Los Angeles City Section Agreements

34. WATER BREAK • THE NEXT PRESENTATION WILL BEGIN • IN 10 MINUTES

35. Athletic Director’s RoleVicky Lagos • Be an agent for change- you set the athletic tone for your school • Work with your Administration • Know the RULES, adhere to the RULES • Submit all required paperwork • Use the Section website & CIF Home • Meet Timelines & Deadlines • Attend meetings as scheduled • Work with your League Commissioner • Don’t create emergencies • Advocate, Teach, & Mentor your Coaches • Be Organized & Communicate • Know who to call • Be willing to Assist & Support your colleagues • Take ownership of your program

36. Scheduling Policy & Procedures • Scheduling timelines-schedules are only as good as the information provided • Athletic Director provide non-league schedule to league commissioner by assigned date • League Commissioner post all schedules by assigned date • Assigners post officials’ assignments on prescribed date. • Game Changes Policy & Procedure • Arbiter • Assigners required to use Arbiter • Arbiter Ref Pay is an Option to the schools • Officials • Pay, Complaints & Evaluations • Scrimmage game request • Request for additional officials

37. CIF LA Home • Initial Posting- MUST be done in order to receive section passes • Processing Transfer Applications- we will provide an in depth discussion at the AD Symposium • Processing Eligibility Rosters • Submitting Post Ejection Reports

38. General Issues • Coaching Requirements • Coaches Meetings & Evaluation • Championship Supervision Requirements • CIF Eligibility Requirements • League Alignment – Realignment • Calendar Deadlines / Timelines • Sport Commitment Forms • Tournaments • Pre-Season Player & Parent Meetings • BOM Openings and New Members • Cross Country Divisions • Soccer Playoffs

39. Alexa Berg – Administration AssistantFan Participation & School Information • Battle of the Fans • Contact Information • CIF Home • Information Sheets • Section Athletic Passes • Submit Pass Request • Current with Membership Dues • Completed Coaches and Administrators on CIF Home

41. New or Revised Rules • Gold Book Blue Pages • Article VIC.3 – Profit Share for Basketball & Football • 1013 – Reimbursement of Championship Expenses • 1307 – Officials Assignments and Fees • 1901 – Football Practice Full Contact Limitation • 1902 – Prohibits Kickoff during a scrimmage • 1500 – Pitch limitation in baseball

42. Student Participation Requirements • Enrolled in school of participation • Student Participation Clearance • Health History – Approved Physical • Medical Insurance • Athletic Record Card • Emergency Information Card • Acknowledgement of Rick Warning and Consent Form • Evidence of Academic Eligibility (2.0) • Paperwork associated with transfer • Signed code of conduct • Signed Steroid Prohibition Form • Concussion Awareness Form • Sudden Cardiac Arrest Awareness Form • Scholastic Eligibility Requirements • Age Requirement • 8 Semester / 4 years of participation • Accurate Information • Eligibility Rosters

43. CIF Bylaws • Bylaw 309 Dead Period • 21 consecutive days • Selection of dates • Fall & winter – start of summer through first day of allowable practice. • Spring –December 1 through first day of allowable practice • Bylaw 308 Out of season contact with students • Practice - Allowed • Bylaw 307 Out of Season Competition - Not allowed as school activity. • Summer Exception Bylaw 504 K • allow competition with principals approval • Bylaw 506 Practice limitations • 18 hours per week • 3 hours per day • Game day counts as 3 hours • Bylaw 1901 Football Full Contact Restrictions • 2 days per week • 90 minutes per day • Other days - assigned speed, pre-determined winner, not taken to the ground, controlled whistle.

44. Transfers • Bylaw 206 – Valid Change of Residence • Bylaw 207 – Other than a change of Residence • Has not participated within the prior 12 months • Participated & First time transfer • Sit Out Period (SOP) • Lower level restricted • Second transfer due to other than valid move or hardship. • Lower level restricted • Qualified Documented Hardships • Bylaw 501– Prior Contact, Undue Influence, Athletic Motivation.

45. 2015-16 TRANSFER DATA State of California Total Student Participation 831,273 206 Transfers 15,882 = 1.9% LACS Transfers2012-132013-142014-152015-16 1202 1110 1024 1303 206 237 207 Transfers • Full eligibility 486 • SOP 305 • Limited 160 • Hardship 79 Hardship Other than Transfer 4 208 – Foreign Exchange5 Total Eligibility Approvals 1281 - .03% 209 Violation (Discipline) Denial 3 510 Violation – Denials 4 Hardship other than Transfer Denials 13 20 = .01% Denied Appeals- 5 = .003% Overturned 0 Sustained 5

46. RULES REVISIONS OR PROPOSALS • For Section Rule Change Considerations • Draft a PROPOSAL • Find support for proposal • League • Sport Advisory • Advisory Committee • Survey of Section Member Schools / Sport • 51% of members must be in support • Must have 51% of surveys returned • Must have principals signature • Submit Proposal to Section Staff with Surveys • Executive Committee Review 1. Reject 2. Request revisions 3. Move to BOM • First Reading of BOM • Move to Sub Committee • Move for Vote at next meeting – Vetting process at League Level • BOM Voting Item • CIF Federated Council will accept proposals from Section. • NFHS has a timeline per sport for rule change considerations.

47. Hardship Waiver Request Other than Transfer • Hardship is Defined as • Unforeseeable • Unavoidable • Uncorrectable Act, condition or event which causes the imposition of a severe and non-athletic burden upon the student or his/her family. • Must be Direct and Sole cause. • Student must have been eligible at the time of the hardship. • Waiver Request Requirements • Request for Waiver Application • Statement of Hardship • Supporting Documentation • Attendance and Cumulative File • Principals Signature • Must meet criteria for waiver as set by CIF Bylaw • Timeline • 30 days once all documentation is received by the Section

48. Appeal • CIF Appeals – Transfers • CIF Transfer Handbook Information available on State CIF website www.cifstate.org • Assigned a three member appeal panel to hear the case • Will render a decision within 20 days of the hearing • Section Appeal – All other Eligibility Decisions • 15 Calendar days to file your appeal after a decision • Require Principal’s approval • Must identify reason for appeal • Must meet the criteria for Grounds for an appeal • Hearing panel of three member or single hearing officer • Initiating Rules Violation Complaint • Informal Resolution – should involve both schools • Formal Complaint – must be filed with Section Commissioner within 30 days of the violation. • Appeal to CIF Executive Directors • Must be initiated within 30 calendar days of the Section decision. Section Bylaws CANNOT be appealed to the State.

49. Working Lunch • Pick up lunch • Report to assigned room • League Meetings • LAUSD Schools Return to Auditorium by 12:30 PM