The Event Safety Guide

1. The Event Safety Guide HSG 195 �The Purple Code� First published as GUIDE TO HEALTH, SAFETY AND WELFARE AT POP CONCERTS AND SIMILAR EVENTS 1993 as a response to two fatalities experienced at a Monsters of rock event. The guide aims to help those who primarily organise music events so that they run safely. You as the event organiser, has prime responsibility for protecting the health, safety and welfare of everyone working at, or attending, the event. Including the H&S officer. The Guide was initially intended for music events but is now used as a guide for most major events.First published as GUIDE TO HEALTH, SAFETY AND WELFARE AT POP CONCERTS AND SIMILAR EVENTS 1993 as a response to two fatalities experienced at a Monsters of rock event. The guide aims to help those who primarily organise music events so that they run safely. You as the event organiser, has prime responsibility for protecting the health, safety and welfare of everyone working at, or attending, the event. Including the H&S officer. The Guide was initially intended for music events but is now used as a guide for most major events.

2. Lets start at the beginning MOST EVENTS ARE PLANNED certainly with ones of this size you would hope that there has been some planning involved Some Unfortunately are not! Raves, Cruises Although that statement is not strictly correct what I mean to say is that they are planned but they do not involve us or the emergency services. So what has it got to do with you? Our role in all this is to ensure that the event organiser meets their responsibility under the Health and safety at work Legislation Lets start at the beginning MOST EVENTS ARE PLANNED certainly with ones of this size you would hope that there has been some planning involved Some Unfortunately are not! Raves, Cruises Although that statement is not strictly correct what I mean to say is that they are planned but they do not involve us or the emergency services. So what has it got to do with you? Our role in all this is to ensure that the event organiser meets their responsibility under the Health and safety at work Legislation

3. Smaller Events What is small? Safety Policy Risk assessment Barbed wire Rabbit holes Animal Droppings Electric Enthusiastic helpers Good co-ordination Lets start with the type of event which we have most of it is not that importantant to consider whether an event can be defined as 'small' or 'large� but the level and extent of facilities and safety management systems required It is just as important for a small-event organiser to carry out a risk assessment for the event, to identify which hazards are of greatest significance All helpers will need to be aware of legislation, regulations and guidelines affecting the provision of services. Management of workers and helpers requires clear job functions and responsibilities to be identified. It is particularly important for inexperienced workers and helpers to receive proper training and supervision. LETS START AT THE BEGININGLets start with the type of event which we have most of it is not that importantant to consider whether an event can be defined as 'small' or 'large� but the level and extent of facilities and safety management systems required It is just as important for a small-event organiser to carry out a risk assessment for the event, to identify which hazards are of greatest significance All helpers will need to be aware of legislation, regulations and guidelines affecting the provision of services. Management of workers and helpers requires clear job functions and responsibilities to be identified. It is particularly important for inexperienced workers and helpers to receive proper training and supervision. LETS START AT THE BEGINING

4. The first steps Safety Policy Risk assessments We will need to see a copy of all the information associated with the operation and safety elements of the event. Basically it�s a business with the responsibility for safeguarding and entertaining anything between 500 and 500,000 people the event is not something that can be stopped once it�s started so that they can try again so organisers must get it right first time. SP, RA, and Management structure are standard items for development and will take a lot longer to prepare most organisers think. We will need to see a copy of all the information associated with the operation and safety elements of the event. Basically it�s a business with the responsibility for safeguarding and entertaining anything between 500 and 500,000 people the event is not something that can be stopped once it�s started so that they can try again so organisers must get it right first time. SP, RA, and Management structure are standard items for development and will take a lot longer to prepare most organisers think.

5. Event Risk Assessment STEP 1 Identify the Hazards Associated with event STEP 2 Identify those people who may be harmed and how STEP 3 Identify existing precautions, STEP 4 Evaluate the risks STEP 5 Decide what further actions may be required STEP 1: LOOK FOR THE HAZARDS STEP 2: DECIDE WHO MIGHT BE HARMED AND HOW STEP 3: EVALUATE THE RISKS AND DECIDE WHETHER THE EXISTING PRECAUTIONS ARE ADEQUATE OR WHETHER MORE SHOULD BE DONE STEP 4: RECORD YOUR FINDINGS STEP 5: REVIEW YOUR ASSESSMENT AND REVISE IT IF NECESSARY STEP 1: LOOK FOR THE HAZARDS STEP 2: DECIDE WHO MIGHT BE HARMED AND HOW STEP 3: EVALUATE THE RISKS AND DECIDE WHETHER THE EXISTING PRECAUTIONS ARE ADEQUATE OR WHETHER MORE SHOULD BE DONE STEP 4: RECORD YOUR FINDINGS STEP 5: REVIEW YOUR ASSESSMENT AND REVISE IT IF NECESSARY

6. Event Planning �Build up� �Load in� �THE SHOW� �Load Out� 'build-up', planning the venue , selection of competent workers, selection of contractors and subcontractors, construction of the stages, marquees, fencing, etc;� 'load in', which involves planning for the safe delivery and installation of equipment and services which will be used at the event, eg stage equipment used by the performers, lighting, public address (PA) systems, etc;� 'show', which involves planning effective crowd management strategies, transport management strategies and welfare arrangements. Planning strategies for dealing with fire, first aid, and major incidents are important;� 'load out', requires planning for the safe removal of equipment and services;� the 'breakdown', which includes planning to control risks once the event is over and the infrastructure being dismantled. Collection of rubbish and waste-water disposal present risks and these aspects need to be planned and managed. 'build-up', planning the venue , selection of competent workers, selection of contractors and subcontractors, construction of the stages, marquees, fencing, etc;� 'load in', which involves planning for the safe delivery and installation of equipment and services which will be used at the event, eg stage equipment used by the performers, lighting, public address (PA) systems, etc;� 'show', which involves planning effective crowd management strategies, transport management strategies and welfare arrangements. Planning strategies for dealing with fire, first aid, and major incidents are important;� 'load out', requires planning for the safe removal of equipment and services;� the 'breakdown', which includes planning to control risks once the event is over and the infrastructure being dismantled. Collection of rubbish and waste-water disposal present risks and these aspects need to be planned and managed.

7. Venue How many will it hold Artist profile Audience profile Duration and timing of event Alcohol on sale? Audience standing, seated or both? Movement of the audience Artistic nature of the event, single stage, multiple-arena complex, etc. Consideration must be given to the numbers in the audience and the type of people that are likely to attend BBF attracts 300-500,000 however not everyone arrives at 6.35 am for the first launch It provides a constant influx of spectators balanced by a a constant exiting of people The stewarding necessary for this number would be significantly different to that expected for a rave of considerably smaller size and duration In addition specific controls would be necessary at a a rave site to ensure that the numbers allowed for by the public entertainment licnse are not exceeded So all tickets must be numbered and not be capable of being forged Ticket stubs should be kept as a record of entrants Tickets TAKE FOR EXAMPLE A RAVE FOR 1500 there will be in addition approx. 100 extras dancers ,DJ�s,electricians, cleaners, or anything else they can think of which would push the numbers up above the accepted limit.Consideration must be given to the numbers in the audience and the type of people that are likely to attend BBF attracts 300-500,000 however not everyone arrives at 6.35 am for the first launch It provides a constant influx of spectators balanced by a a constant exiting of people The stewarding necessary for this number would be significantly different to that expected for a rave of considerably smaller size and duration In addition specific controls would be necessary at a a rave site to ensure that the numbers allowed for by the public entertainment licnse are not exceeded So all tickets must be numbered and not be capable of being forged Ticket stubs should be kept as a record of entrants Tickets TAKE FOR EXAMPLE A RAVE FOR 1500 there will be in addition approx. 100 extras dancers ,DJ�s,electricians, cleaners, or anything else they can think of which would push the numbers up above the accepted limit.

8. Audience profile Event organisers must provide an audience profile which is just what it sounds like and will form the basis for the risk assessment and the requirement for the number of stewards Event organisers must provide an audience profile which is just what it sounds like and will form the basis for the risk assessment and the requirement for the number of stewards

9. Stewards Training Training Records Date of the instruction or exercise Duration Name of the person giving the instruction Name of the person(s) receiving the instruction Nature of the instruction or training. Fire safety matters Emergency evacuation bomb threats.

10. When anyone asks me how I can describe my experience of nearly forty years at sea, I merely say uneventful. Of course there have been winter gales and storms and fog and the like, but in all my experience , I have never been in an accident in any sort worth speaking about . I have seen but one vessel in distress in all my years at sea� I never saw a wreck and have never been wrecked, nor was I ever in any predicament that threatened to end in disaster of any sort.� E.J. Smith.

11. This was part of a report submitted by Captain E.J Smith in 1907 Captain Smith later took control of the SS Titanic sailing from Liverpool Event organisers will never account for everything but fundamental issues must be addressed