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MIS NODAL OFFICER MEETING 30 & 31 ST AUGUST, 2012

MIS NODAL OFFICER MEETING 30 & 31 ST AUGUST, 2012. AGENDA- PART-I. E-FMS Prerequisites and Activities to be taken by states Discussion on e-FMS for post office accounts State to share progress in pilot states on e-FMS. Readiness of other states to initiate the same.

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MIS NODAL OFFICER MEETING 30 & 31 ST AUGUST, 2012

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  1. MIS NODAL OFFICER MEETING30 & 31ST AUGUST, 2012

  2. AGENDA- PART-I • E-FMS • Prerequisites and Activities to be taken by states • Discussion on e-FMS for post office accounts • State to share progress in pilot states on e-FMS. • Readiness of other states to initiate the same. • Role & Responsibility of: • State DBA • State Project Management Unit (SPMU) for e-FMS implementation • e-MR • Feed back on the states visit for e-MR in 6 states • e-MR (All States to move towards e-MR by September, 2012 • Important circulars issued w.r.t. to MIS/ ICT

  3. PRE-REQUISITES for eFMS • The States to: • Agree to make all MGNREGS payments through a Central Account being operated at the State level/ District Level. • Internet connectivity should be available at least at Block level. • Provide at least two operational PCs at every Block with connectivity. • Agree to generate all Payment Orders using NREGASoft. • Adopt Digital Signatures for approving payments.

  4. Activities to be undertaken by States : eFMS Identification of Key Bank(s) by the State. Agreement / MoU between the State & the Bank(s) to enable a seamless electronic payment mechanism. Co-ordination with the selected Key Bank(s) and NIC, New Delhi for Interfacing NREGASoft with the Bank’s CBS. Updation /verification of bank accounts of stake holders. Identification of payment level & signatories. Issuance of Digital Signatures to all Approving Authorities Training the Approving Authorities on the usage of Digital Signatures . Positioning adequate technical manpower at State / District for handholding.

  5. Role and responsibility :STATE DBA • Master Data Management • Add/ Move District/ Block/ GP/ Village • Edit GP/ Village name or Add Census code • Delete/ Mark Urban Panchayat/ Village • Update Masters (activity, material, vendor, executing agency, bank, bank-branch) • Resume Documents • Jobcard, Worker, Muster Roll, Zero attendance MR and Bill/ Voucher • Opening Balance • Edit/ Freeze opening balance • Unfreeze opening balance • Negative Balance • Negative balance at each level • Work Approval • Set limit for work approval • Manage Muster Roll Type • E-muster/ pre-printed Muster Roll • Delete payment date of Muster Roll • Edit payment date of MR • Account Information • Download Panchayat wise MGNREGA workers account information • Download MGNREGA DPC/ PO/ Implementing Agencies/ GP account information

  6. Role and responsibility :STATE DBA • Material Management • Edit rate and quantity of material • VAT/ Tax Management • E-FMS • Account Management • Freeze workers account • Unfreeze worker account • Declare debit account • Business Correspondent (BC) • Add new BC, CSP • Signatory Management • Assign more location to signatories • Delete/ Revoke DSCs • Set Transaction Limit • Expenditure on material • Administrative expenditure • Worker Name • Correct invalid workers name • Download Data • Complete MGNREGA database of the State

  7. Role and responsibility :STATE DBA • Data mismatch management (in offline version of NREGAsoft and Fast track data entry mode) • Master data missing • Number of works whose agency is not in agency master • Deleted record from offline backup • Deletion of muster roll (MR) • Due to overlap period • Due to worker missing in applicant table • Due to family missing in registration table

  8. Role and responsibility :SPMU • State Project Management Unit (SPMU) • SPMU at each state for implementation and monitoring of e-FMS and other ICT related projects. • SPMU be headed by a Director level official from State RD and will be supported by: • 1 state MIS nodal Officer, • 1 Junior Consultant, • 1 Operations Manager, and • 2 Operations Assistant, in each State. • Key responsibilities of the resources are detailed below: • State MIS Nodal Officer (SMNO) • SMNO will monitor the MIS operationalization on a day to day basis. • SMNO will be responsible of data centric operations assigned to him e.g. : • updation of various masters, • event registration in case of bifurcation of district, block, panchayats & freezing /unfreezing of various options. • SMNO will ensure full MIS operationalisation which is a pre cursor for the e-FMS implementation. • SMNO will discuss the MIS reports/alerts/issues with the State MGNREGA officials and e-FMS related issues in SPMU regularly and ensure timely solution to the problems. • SMNO will report to SPMU Head on day-to-day basis

  9. Role and responsibility : SPMU • Junior Consultant (JC) • The JC will serve as the link between the State RD department and MoRD. • JC will be reporting into the SPMU Head on e-FMS on a day-to-day basis. • JC will be responsible for the overall project management related to e-FMS and shall undertake the following on an ongoing basis: • Help States understand the project scope & define project implementation roadmap & timelines • Provide support in signing agreement with the Banks for enabling Electronic Fund Transfer (EFT) through Electronic Fund Management System (EFMS) • Monitor the project progress on an ongoing basis. • Monitor the flow of transaction on daily basis. • Daily Reconciliation of e-FMS Bank account and figures in the e-FMS module of NREGASoft. • Discuss the alerts in the SPMU meeting and suggest the follow up action. • Compilation of weekly, monthly progress reports for evaluation of project progress • Plan for organizing the Trainings and facilitate the same • Co-ordinate with the Central Project Management Unit (CPMU) • Provide support for conceptualization & implementation of other ICT initiatives under MGNREGA.

  10. Role and responsibility :SPMU • Operations Manager (OM) • Hold the overall responsibility of running of e-FMS on a daily basis. • Assign sites to Operations Assistants (OAs) • Oversee OAs in providing technical support (telephonic, email) to all the sites using EFMS • Serve as the next level of escalation for technical support for problems that cannot be solved by the OAs • Evaluation of performance of OAs and provide ongoing feedback for improvement • Identify, log, and report the defects in the EFMS system to the central NIC team • Technical troubleshooting in case of errors during fund transfer • Engage with the Bank representatives in resolving any transaction related errors • Oversee the implementation of other ICT initiatives under MGNREGA • Ensure the signatories change management on e-FMS • Does the activities assigned to the role i.e. freeze/unfreeze account, adding location to e-FMS etc. • Operations Assistants (OA) • Technical support to their assigned sites for ensuring smooth operations of EFMS • Ensure successful fund transfers on a daily basis for their assigned sites • Co-ordinate with the AMC provider’s staff for technical onsite support, depending upon the State arrangements for such support • Undertake the implementation of other ICT initiatives under MGNREGA

  11. Status of e-MR and entry of MRs in MIS

  12. Important Circulars • States/ UTs to implement the use of e-MR by September 2012. • Seeding of the Aadhaar number of MGNREGA workers in MIS (NREGAsoft) • Advisory on NEFT charges to be paid to banks and encourage e-payments. • Updating status of completed works in MIS • Clarification on implementing CPSMS when states have already started deploying e-FMS for payment of wages in MGNREGA

  13. AGENDA: PART-II • MIS Issues • MIS to be only single source of reporting and all financial release will be based on MIS reporting done by States • OB reconciliation as per UC or Audit Report • Pipeline expenditure • Unemployment Allowance & Delayed Payments • Updation of work status (a) Partial closure (b) Photos of works. • Status of progress made by states • Updation and cleaning of registration (Job Card) data. • Updation, Verification & Freezing of Bank & Post offices accounts • Making MB mandatory for corresponding MRs • All States to shift from offline to Online Version of NREGASoft. • Updation of UID (Aadhaar) Number of the MGNREGA beneficiaries in the Job cards. • Discussion on NREGASoft issues sent by states.

  14. Status of MIS (FY 2011-12) STATES TO RECONCILE FIGURES AND CLOSE THE DATA ENTRY FOR FY 11-12

  15. Work completion rate (FY 2011-12): States to expedite closure of works in MIS MARCH -2012 AUGUST-2012

  16. %of works completed since inception in MIS States to expedite closure of works in MIS

  17. Status of works photos States to upload photos of works with GPS co-ordinates

  18. Status of jobcards with HHs photo & A/C number States to upload photos of workers and update and freeze the bank & PO A/c information

  19. Status of Aadhaar number

  20. THANKS

  21. E-FMS:CONTACT DETAILS (1) MADHURI SHARMA madhuri@nic.in Phone: 9717040557/23097055 (2) RITESH SAXENA ritesh_saxena123@yahoo.com Phone: 9999 666 299

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