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Closing the “ e GAP” between IDEA Program Budgets Part B & Preschool

Closing the “ e GAP” between IDEA Program Budgets Part B & Preschool. Presented by: Erika Richburg Education Specialist Special Education Services Alabama Department of Education. What is e GAP?. e GAP = Electronic Grant Application Process The Federal Application for the following :

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Closing the “ e GAP” between IDEA Program Budgets Part B & Preschool

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  1. Closing the “eGAP” between IDEA Program BudgetsPart B & Preschool Presented by: Erika Richburg Education Specialist Special Education Services Alabama Department of Education

  2. What is eGAP? • eGAP = Electronic Grant Application Process • The Federal Application for the following : - Federal Programs Consolidated Application -Career Technical Education - Safe and Drug-Free Schools - Special Education - Technology Initiative

  3. What does eGAP do? Allows LEAs to: • develop plans • request funding • provide expenditure reports over the internet • submit applications and receive online approval • track the application status • send and receive automatic e-mail correspondence • complete all necessary fiscal processing

  4. Who completes the Special Education eGAP Application? • Typically initiated by the LEA’s Special Education Coordinator • Upon completion, the application must be approved by the following: -Chief Financial Officer -Superintendent -State Special Education Services Delegate -Team Accountant

  5. Deadline for Submission • eGAP applications are due by September 1. • Applications that are submitted by that date will be reviewed and must be in an approvable form before funds can be dispersed. Applications that are not received by the due date may not be approved so that funds are available by October 1.

  6. CAUTION • eGAP must be approved by the required individuals before funds can be dispersed. • Amendments are allowable, following the same approval process (i.e., Chief Financial Officer, Superintendent, etc.)

  7. CAUTION • ALL original budgets should be submitted for approval no later than November 1. • Fund expenditures cannot be made prior to budget approval.

  8. How to Access eGAP http://egrant.alsde.edu/AcceleGrants/Default.aspx

  9. Navigating the eGAP System

  10. eGAP Address Book

  11. Document LibraryeGAPSection Directions for Completing eGAP

  12. Document LibrarySpecial Education Section

  13. Document Library LEA

  14. eGAP My Profile

  15. Key Features of the eGAP System Funding Application Improvement Planning

  16. eGAP Home Page

  17. Funding Application

  18. Funding Application Sections

  19. Funding ApplicationAllocations Page

  20. Funding ApplicationSupplemental Information

  21. Funding ApplicationAssurances

  22. Funding ApplicationCapitalized Equipment/Building Improvements

  23. Funding ApplicationLEA Superintendent Assurances Confirmation

  24. Funding ApplicationSubstantially Approved Dates

  25. Budget Matrix Page 1

  26. Budget Matrix Page 2

  27. Budget Details

  28. Budget Details

  29. Budget DetailsSupported Services

  30. Supported ServicesCoordinated Early Intervening Services

  31. Supported ServicesMaintenance of Effort Flexibility

  32. Allocations & MOE Flexibility

  33. Supported ServicesSupport of School Wide Programs

  34. Funding ApplicationWarning Symbols

  35. Funding ApplicationWarning Message

  36. Funding ApplicationWarning & Error Messages

  37. Improvement Planning“The Narrative”

  38. Improvement Planning

  39. System Plan Overview

  40. System Plan OverviewCAUTION There should only be one major goal for each area. Example: One Challenging Curricula in this LEA

  41. Improvement PlanningMain Goal Details

  42. Improvement PlanningStrategy Details

  43. Improvement PlanningAction Step Details

  44. Improvement PlanningAction Steps

  45. Point of Consideration Each GOAL, STRATEGY, and ACTION Step will have 3 parts. PART 1 – Description PART 2 – Performance Measure PART 3 – Estimated Cost Note: An Action Step will also have a Grant Relationship

  46. Point of Consideration When writing GOALS – STRATEGIES – ACTION STEPS, consider the major areas of expenditures that are budgeted in Funding Application.

  47. Point of Consideration Written Goals, Strategies and Action Steps should relate to one another. The Strategy should not describe the purchasing of material and supplies and the action step describe the employment of personnel.

  48. SDE Review of LEA BudgetsCOMPARE

  49. Budgeting TipsIDEA Part B & Preschool Funds

  50. ACCOUNTING SYSTEM ALABAMA ACCOUNTING SYSTEM COMPONENTS 1 2 3 4 5 6 7 8 9 _ _ / _ / _ _ _ _ / _ _ _ / _ _ _ _ / _ _ _ _ / _ / _ _ _ _ / _ _ _ _ 1 = Fund Type & Account Group 2 = Account Type 3 = ACCOUNT CODE (Function of Expenditure) 4 = OBJECT CODE 5 = Cost Center 6 = Fund Source 7 = Appropriation Year 8 = Program 9 = Special Use

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