1 / 46

New Directors 102, Part B Title I Timeline for Implementing, Monitoring and Evaluation

New Directors 102, Part B Title I Timeline for Implementing, Monitoring and Evaluation. Georgia Department of Education GCEL Conference February 26-28, 2018. Presenters. Marijo Pitts Sheffield Georgia Department of Education Title I Education Program Specialist MPitts@doe.k12.ga.us

aden
Download Presentation

New Directors 102, Part B Title I Timeline for Implementing, Monitoring and Evaluation

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. New Directors 102, Part B Title I Timeline for Implementing, Monitoring and Evaluation Georgia Department of Education GCEL Conference February 26-28, 2018 February 26, 2018

  2. Presenters Marijo Pitts Sheffield Georgia Department of Education Title I Education Program Specialist MPitts@doe.k12.ga.us (912) 269-1216 JaBra Harden Fuller Georgia Department of Education Title I Education Program Specialist jharden@doe.k12.ga.us (229) 563-6269 Clarice Howard Georgia Department of Education Title I Education Program Specialist choward@doe.k12.ga.us (470) 230-1533 February 26, 2018

  3. Georgia Systems of Continuous Improvement February 26, 2018

  4. New Directors 101 • New Directors 101 was presented during the summer New Directors one day training. It provided an overview of how to have a successful 1st half of the year for new Title I Directors. • Timeline (July - December) • Toolbox • Handbook February 26, 2018

  5. What is Next? Timeline:Session 102 Part A • Implementation • Fiscal Requirements • Budget Review • Carryover • Amendments • Cash Management (Draw Downs) • Travel • Contracts • Inventory • Time and Effort February 26, 2018

  6. New Directors 102, Part B • This session is designed to provide an overview of how to have a successful 2nd half of the year for new Title I Directors. This session will provide information on evaluating and monitoring the Title I, Part A program. • Timeline (January - June) • Monitoring • Evaluation February 26, 2018

  7. Celebrate Good Times February 26, 2018

  8. TimelineJune - December • Celebrate Good Times • CLIP – Stakeholder Involvement and Needs Assessment • Monitoring of the implementation of Title I Program • Original Budget Approved and Entered in Local Financial System • Required Parental Involvement Activities • Distribution of Required Notification for EL • Private School Consultation • Compliant Procedures - Disseminated, Private Schools • Completion Reports – Carryover Calculated • On Track with Expenditure of Funds and Drawdowns • Personnel Review (federally paid staff) - CPI • Comparability (Title IA) February 26, 2018

  9. Title I Timeline for Successful Program Implementation February 26, 2018

  10. What is Next? Timeline:January - June • Technical Assistance • Progress Monitoring • Surveys • Input Meetings – All Stakeholders • Program Effectiveness Plans • Evaluations • Data Review • Formative • Summative February 26, 2018

  11. Technical Assistance Consultation….Help….Guidance….Support Providing technical assistance for Title I implementation and compliance February 26, 2018

  12. What to Consider When Setting up Technical Assistance to Schools February 26, 2018

  13. Key Thoughts Regarding TechnicalAssistance to Title I Schools February 26, 2018

  14. Where and When to Provide Technical Assistance February 26, 2018

  15. Who Should Attend the Technical Assistance • Anyone overseeing the implementation of the School’s Title I Program • Principal • Bookkeeper • Parent Coordinator • Person responsible for conducting Inventory – when needed • Data Collections Staff-FTE Clerk/CPI • Others • District Parent Coordinator • Administrative Assistant – take notes • Private School Administration and Teachers as appropriate February 26, 2018

  16. What information should be provided Title I policies and procedures (DOE and LEA) Title I requirements Clear Expectations Timelines – Due dates and deadlines Checklists Guidance for operating a Title I program Data Analysis February 26, 2018

  17. LOGIC MODEL Smart Goal: Name of Intervention/Strategy/Practice: Current Research Available that demonstrated rationale that suggests it may work: Intervention Population: Person Responsible: Implementation Plan of Action: How will the success be measured? What is the districts theory of change from this intervention? What are the outcomes or milestones that will evaluate success? Mid-Year End of Year February 26, 2018

  18. Ways to provide Scheduled Face to Face Meetings Conference calls Go-to-meetings Emails Phone calls February 26, 2018

  19. Ways to Document Sign in sheets Meeting agendas (agenda template) Meeting minutes Copies of emails Checklists with feedback notes Calendars February 26, 2018

  20. February 26, 2018

  21. Sample Documentation February 26, 2018

  22. New Director’s Tool Kit February 26, 2018

  23. Monitoring Title I Programs for Implementation and Effectiveness February 26, 2018

  24. Process for Monitoring Title I Schools Monitoring is an essential for ensuring that all facets of the Title I program are implemented according to Federal law and guidance. It gives the District a systematic process for providing technical assistance. It provides data and information to guide schools to successful program implementation and excellence.  It is used as a means of knowing and recording activities taking place in Title I Schools. February 26, 2018

  25. Process for Monitoring Title I Schools • Critical to this process is the feedback provided to schools that can assist in improving student academic achievement. • District monitoring addresses the following: • Ensuring that all Title I activities are carried out in accordance with federal guidelines, • Monitoring inventory and equipment usage, • Meeting academic achievement goals, • Compliance with budgetary guidelines February 26, 2018

  26. Onsite Monitoring Procedures All Title I schools including participating private schools are subject to on-going monitoring by the Title I Director throughout the school year to ensure compliance with Title I guidelines. Feedback is provided to principals and other personnel via checklists and descriptive information. February 26, 2018

  27. Procedures Timeline for Monitoring of Federal Programs Training, technical assistance, and updates will be provided throughout the year to staff and will include but not be limited to the following topics: Budgets Purchasing Compliance Issues Parent Engagement Schoolwide Plans School-Parent Compacts School Parent and Family Engagement Plan Comprehensive Needs Assessment Monitoring Academic Achievement Inventory Ethics/Fraud/Complaints CLIP Homeless Students February 26, 2018

  28. SampleTimeline er • Monthly School Expenditure Reports Due- November Expenditures (Dec. 10) • Review of previous month expenditures and payroll reports • Consult with private schools wishing to participate in Federal Programs for FY19 • Submit documentation of building parent capacity • 50% of budgets should be expended December • Monthly School Expenditure Reports Due- November Expenditures (Dec. 10) • Review of previous month expenditures and payroll reports • Consult with private schools wishing to participate in Federal Programs for FY19 • Submit documentation of building parent capacity • 50% of budgets should be expended • November Time Logs due for Split-Funded Personnel (Dec. 10) • January • Periodic Certifications for first ½ of school year. • Begin preparations for next year SWP. • Revise SIP to align with carryover funds • Budget carryover funds • Monthly School Expenditure Reports Due- December Expenditures • Schools compile data at their site to determine needs for the following year. • Redelivery of 3rd parent engagement professional learning modules. • Needs Assessment Stakeholder Survey opens • Monthly school expenditure reports due-February Expenditures (Mar.10) • Review previous month expenditures and payroll reports • All non-salary funds should be expended (Mar. 31) • Onsite monitoring • February Time Logs due for Split-Funded Personnel (Mar. 10) • April • Begin revisions of Title I Parental Engagement Plan, Title I Schoolwide Plans, and School-Parent Compacts • Monthly school expenditure reports due- March Expenditures (Apr. 10) • Review previous month expenditures and payroll reports • Annual Survey of Parent Involvement to gauge the effectiveness of parental involvement activities window opens • March Time Logs due for Split-Funded Personnel (Apr. 10) February 26, 2018

  29. Timeline Continue • July • CLIP due to GADOE (July 29) • Equity Action Plan due to GaDOE (July 29) • Effectiveness Plan due (July 29) • School Improvement/Schoolwide Plan (SIP/SWP) Meetings • Administrator Training to review Federal Program guidelines • Title I system meeting with stakeholders • Title IC Implementation plans due- July 15 • Intradistrict Transfer Policy Notification (multiple ways) by July 1 • Parent Notification that school is Title I (multiple ways) – July 29 • Direct Parent Notification that school is Priority or Focus (If Applicable) – July 29 • Update SSIP, components 1-6 and CEIS if applicable, Pre-school exit data submission, postsecondary outcomes, submission and child find and early childhood submission (July 29) • August • Title I Section 1118 Professional Training to faculty and staff • Title I Parent Feedback Meetings with Breakout sessions with individual schools • School Improvement/Schoolwide Plan (SIP/SWP) revisions due to BOE • Work on School Compacts/Parent Involvement Policy • Provide Technical Assistance to Principals, Technology Specialist, Homeless Liaison, and Parent Involvement Coordinator • Solicit input from ALL parents on Compacts, SWP/SIP and Parent Involvement Plan • Notification of FY 17 Allocations • Post Parent’s Right to Know Letter and System Notification Letter on school web February 26, 2018

  30. LEA Reporting and Corrective Action Process for Monitoring A successful monitoring process for Title I schools provides principals and other staff a clear understanding of what is expected, of areas to improve, and specific steps to implement improvement toward compliance and excellence. A simple form such as the one below can be used to accomplish this goal: February 26, 2018

  31. Mid-Year Monitoring Checklist Title I Schoolwide/Targeted Assistance Program Mid-Year Checklist Completed On: _________________ School: _______________________ Title I Funded Personnel Verification Schoolwide/Targeted Assistance Personnel Schedules Schoolwide/Targeted Assistance Schoolwide/Targeted Assistance Checklist completed and attached to plan Shared Decision Making Documentation on File Original Budget Narrative Approved Property Inventory Completed Mid Year Amendment-Supporting Documentation Periodic Certifications/Time Logs Principal Signature and Date: __________________________________ Title I Director’s Signature and Date: _____________________________ All missing items should be forwarded to the Title I office no later than January 24, 2018. Thank you! February 26, 2018

  32. End of Year Checklist Title I Schoolwide Program End of the Year Monitoring Checklist Completed on: ____________________________________ School: __________________________________________ Title I Funded Personnel Form Schoolwide Teacher Schedules Schoolwide Plan Update Schoolwide Plan Meeting and Sign-In Sheet Documentation Original Budget Narrative Amended Budget Narrative Fall Property Inventory (completed at school level--December) Spring Property Inventory (completed on-site through spot check--May) Paraprofessional Logs February 26, 2018

  33. End of Year Checklist Applicable Conference Feedback Forms and Agendas Budget spent to 100% Schoolwide Shared Decision Making Protocols Documentation (announcement through multiple means, agendas, sign-in sheets, feedback documentation, meeting minutes) Schoolwide Plan Revisions for upcoming year Preliminary Personnel Decisions for upcoming year New Parent Compact for upcoming year Parent Involvement Plan for upcoming year   Principal: _______________________________________________ Title I Director: ____________________________________________  All missing items should be ponied or submitted electronically to our office no later than Friday, June 20th. Thank you for your help! February 26, 2018

  34. Sample Written Procedures for Required Corrective Actions Corrective Action Memos are issued by Federal Program Directors to school principals when schools are found to be out of compliance. The memo is directed to the school principal and other administrative staff as applicable. The memo clearly states the finding(s) and the required corrective action(s). The deadline for compliance is given. The principal and other staff as appropriate must sign verifying acknowledgement that corrective action is necessary to comply with federal regulations. Once all findings have been corrected, the federal programs director signs and dates confirming that all findings have been corrected. February 26, 2018

  35. Sample Corrective Action Memo To: _________________________ From: ________________________ Date: _________________________ Re: _________________________ (Federal Program being addressed) After reviewing ___________________, the following finding(s) have been noted: Finding 1: (State finding) Finding 2: (State finding) Required Corrective Action: ____________________________________________________Due Date: ___________ By signing below, we acknowledge that corrective action is necessary to comply with Title I regulations. _________________________ _____________ School Principal Date _________________________ _____________ Other Admin Staff Date Office Use Only: By signing below, the Federal Program Director confirms that all findings have been corrected. ________________________ ____________Federal Program Director Date February 26, 2018

  36. New Director’s Tool Kit February 26, 2018

  37. Elbow PartnerTurn and Talk February 26, 2018

  38. Evaluation Progress Monitoring • (1.) Observing Services in Action On-going • Who is involved? • What do you review? • How do you know programs are implemented as designed? • How is this process documented? • How do you know it is working? • What do you do now if it is not working? February 26, 2018

  39. EvaluationProgram Effectiveness • (2.) Gathering of Information: Surveys, Input Meetings, Etc. • What information is gathered? • Who is involved? • What is the process, procedures, technical assistance? • ?How is this process documented February 26, 2018

  40. EvaluationData Review • (3.) Formative Assessment • Who is involved? • What do you review? • What is the process, procedures, technical assistance? • How is this process documented? February 26, 2018

  41. Evaluation • Bottom Line: • How do you know plans/programs are working? • What do you do now if plans/programs are not working? • During the school year? • End of school year? February 26, 2018

  42. Inspect What You Expect February 26, 2018

  43. Words of Wisdom From Veteran Director “Do not hesitate to ask for support from your peers and area specialist!” February 26, 2018

  44. Questions February 26, 2018

  45. Area Specialists February 26, 2018

  46. New Directors 102, Part B Title I Timeline for Implementing, Monitoring and Evaluation Georgia Department of Education GCEL Conference February 26-28, 2018 February 26, 2018

More Related