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Sustaining Capability to Achieve Conservation Outcomes Grant Baker Department of Conservation

Sustaining Capability to Achieve Conservation Outcomes Grant Baker Department of Conservation. Sustaining Capability to Achieve Conservation Outcomes. About DOC Organisational Model Key Steps Business Framework Where to from here What have we learned.

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Sustaining Capability to Achieve Conservation Outcomes Grant Baker Department of Conservation

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  1. Sustaining Capability to Achieve Conservation Outcomes Grant Baker Department of Conservation

  2. Sustaining Capability to Achieve Conservation Outcomes • About DOC • Organisational Model • Key Steps • Business Framework • Where to from here • What have we learned

  3. To conserve New Zealand’s natural and historic heritage for all to enjoy now and in the future. MissionStatement Ko ta Te Papa Atawhai he whakaute he tiaki I nga taonga koiora me nga taonga tuku iho hei painga mo te katoa I naianei, mo ake tonu ake.

  4. Department of Conservation – Organisational Structure

  5. Organisational Model

  6. Work of Role Everyone knows their role and works to that role • How they do their work • What work they do

  7. System Alignment

  8. Operating Review System • Individual accountability • Understanding responsibility • Prudent management practices • Effective leadership • Culture of accepting accountability

  9. Key Step 3 Key Step 4 Key Step 1 Key Step 2 Key Step 5 Community Key Step 6 Tangata Whenua Key Step 7 Capability Biodiversity Historic Heritage Recreation Biosecurity Seven Key Steps Mission: To conserve New Zealand’s natural and historic heritage for all to enjoy now and in the future.

  10. The Key Step Team Key Step General Manager • Key Step Team Support by (for national consistency) • Business System/Processes • Strategies and Stakeholders’ expectations

  11. Key Step Team Work • Confirm Key Steps • Confirm Five Year Strategy • Confirm National Priorities • Examine NPO Indicators • Examine Intervention Logic • Review Outputs • Review Output Measures

  12. Led by Conservation Policy Division Strategic Analysis 5 Year Focus Managing our Business Environmental Scan Stake Holder Expectations Annual Planning Strategic Risk Operating and Measuring Strategic Analysis and Choices Confirm/Amend ‘Key Steps’ Reporting/ and Evaluation For General Management Team Sign Off

  13. Strategic Analysis Key Step SOI Documentation 5 Year Strategy Managing our Business Estimates Documentation National Priority Outcomes Outcome Indicators Level 4 Output Agreement Documents Annual Planning Causal Links Level 3 Intervention Logic Operating and Measuring Directions for Annual Planning Output Measures Level 2 Outputs Sets Up Performance Reporting GMT Sign Off Reporting/ and Evaluation

  14. Strategic Analysis From Managing Our Business Managing our Business Direction/Briefing Approval of BP's (L2, L3, L4) Approved Work Plans Annual Planning Draft BP's (L2, L3, L4) Draft Work Plans Operating and Measuring March June 1 Sept Mid Oct Reporting/ and Evaluation

  15. Strategic Analysis 30 June 1 July Managing our Business Business Data (+ extraction, translation, analysis) Annual Planning Operating Review System Internal/External Reports (eg Performance Reports, Annual Report) Operating and Measuring From Business Plans Work Plans Reporting/ and Evaluation

  16. 1 2 4&5 3

  17. System for Accountability documents: 03/04 and Out years Sept GM Strategy Day Discussion MOC Current SOI PA July Summarise main points and future changes August Senior Leadership Conference Joint Agency Discussion External Consultation Central Agency Discussion Budget Implications Revenue Forecasts Exp Forecasts SOI Draft SOI Final OP Environmental Scan LV LIV E & D Oct Budget bid process Bids prepared MOC Discussion Estimates Treasury Conservation Policy Sept Nov April Dec Business Management Business Management with External Relations

  18. Where Have we Got to • We are focussed on our work of role • We give clearer directions and expectations • We have a strong model • Our systems are aligned • We have increased robustness of our measures • We have improved accountability

  19. Where to from Here: • Complete a full year of the current process • Improve the conversations with joint agencies • Improve our conversations with central agencies • Continue to improve our measures • Change the format of the SOI and Annual Report

  20. Lessons Learned • A strong organisational model • Key systems must be integrated and aligned • Need to understand your “work of role” • The strategy planning and direction of the business must be led from the top • Clear direction and expectations • Get the National Priority Outcomes right • Your key measures are those that you need to manage the business

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