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Lesson 3

Lesson 3. Hazardous Materials Management. Lesson 3: Objectives. Be able to identify and inventory unwanted and unserviceable hazardous materials (HM). Learn how to obtain and catalog material safety data sheets (MSDSs). Be able to determine hazardous material compatibility.

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Lesson 3

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  1. Lesson 3 Hazardous Materials Management

  2. Lesson 3: Objectives • Be able to identify and inventory unwanted and unserviceable hazardous materials (HM). • Learn how to obtain and catalog material safety data sheets (MSDSs). • Be able to determine hazardous material compatibility. • Know how to maintain and extend shelf life.

  3. Lesson 3: Objectives • Understand how to select HM storage units. • Be able to set up storage areas. • Know how to stock a HM storage location. • Know how to maintain and track HM inventory.

  4. Unwanted And Unserviceable HM • Materials that have been partially used and are no longer wanted • Type I shelf-life items that have expired • Out-of-date Type II shelf-life items with containers that do not pass visual inspection

  5. Inventory Unwanted or Unserviceable HM • Place all unwanted or unserviceable HMs in the HWAA • Gather all information from the materials (i.e. name, manufacturer, MSDS serial #, quantity, etc..) • Turn in these materials in accordance with the KSARNG Turn-in Waste Fact Sheet

  6. Excess or Unwanted Serviceable Hazardous Materials • Excess quantities, if still serviceable and in unopened containers, will be turned in to the U.S. Property and Fiscal Office (USP&FO) warehouse, or transferred to other units in need of the products • As a last resort, they can be turned in as a waste • The key to avoiding excess HM is to maintain accurate inventories and control

  7. Obtaining MSDSs • Provided by distributor when delivered • HMIRS www.dlis.dla.mil/hmirs • Telephone manufacturer or distributor • DOFE-E

  8. Cataloging MSDSs • Required by OSHA for every hazardous material • Located at or near the storage location • Master MSDS binder must be available for employee review (right-to-know center) • Archive old MSDSs

  9. Cataloging MSDSs • MSDSs must be stored near, but not necessarily within, the storage location. • The MSDSs must be kept close enough to the storage area that soldiers using the materials within the storage location do not have to physically leave the area to obtain an MSDS.

  10. Hazardous Material Compatibility • Incompatible materials must be segregated when transported and stored • Contact between incompatible materials can result in violent reactions, splattering, explosions, fires, or the release of toxic gases

  11. HCC Hazardous Material Compatibility • DoD Hazard Characteristic Code (HCC) System • Obtain an MSDS from the HMIRS for each product • Locate the HCC on the MSDS

  12. The DoD HCC System • Look in the storage segregation matrix to determine where the product can be stored

  13. HCC Storage Matrix

  14. The DoD HCC System • If HCCs are not available on the MSDS: • Use DOT labeling information and cross reference with HCC matrix OR • Use applicable container markings to acquire a temporary HCC from matrix OR • Use physical properties to determine the appropriate HCC

  15. Managing Shelf Life • Shelf life is the time a product remains useful for the user • A shelf-life item is a supply item that may deteriorate over time • At the unit level, the DoD shelf-life program has two purposes: • To maintain high quality chemicals ready for use • To reduce waste from expired chemicals

  16. Types of Shelf Life • Type I • Containers MUST have an expiration date • Generally not extendible • Type II • Containers MUST have a test date or inspection date • Extendible

  17. Shelf Life Codes and Dates • Code identifies expiration or inspection date • Specific to a shelf-life item • Type I items have alphabetical codes • Type II items have numeric codes

  18. Before Extending Materials Check For The Following • Leakage, broken glass • Rodent/insect infestation • Hardening/liquefying • Bulging container • Rust, caking, powdering • Liquid evaporation/condensation • Proper label

  19. Shelf Life Extension Information • Contact Kevin Durkes at USP&FO for extension information

  20. Selecting HM Storage Locations • All HM must be stored in designated and approved containers, cabinets, and enclosures, such as: • DOT-approved drums • Flammable storage cabinets (only for flammable or combustible materials) • Limited access storage rooms

  21. Selecting HM Storage Locations • HM should not be put into trays, cups, bottles, or other unapproved containers • When not in use, HM mustnot be stored in unauthorized locations (wall lockers, foot lockers, mechanic’s tool boxes, on top of work benches, in vehicles, or inside desks)

  22. Setting Up Storage Areas • Select a well-ventilated site indoors or a site outdoors that is under cover and fenced or otherwise secured • Do not set next to floor drains • Have accessible, nearby chemically compatible spill response equipment

  23. Procuring Hazardous Materials • Order only what you can use • Order materials that can be used before their shelf life expires • Use less hazardous substitutes – buy green • Use excess materials from other shops

  24. Stocking A Hazardous Material Location • Incompatible materials must be segregated in storage • Flammable materials must be stored in a cabinet with a two-hour fire rating, with fire extinguishers nearby • Applicable warning signs (“No Smoking”) must be posted in plain view • Larger container should be towards the bottom

  25. Why is it Important to Stock Hazardous Materials Properly? • Risks of fire and explosion • Damage or corrosion of containers • Exposure of personnel and the environment to harmful chemicals • Material losses and increased supply costs • Increased time and expense required to manage inventory • Increased regulatory compliance issues • Increased hazardous waste generation

  26. Stock Rotation

  27. Secondary Containment • Secondary containment is a physical barrier designed to collect and contain spills of solids or liquids • Secondary containment is vital to prevent spills from migrating into the soil or water

  28. Housekeeping • It is critical that HM storage areas be kept neat, clean, and orderly • Make sure all labels are visible • Maintain unobstructed aisles • Stack containers properly and do not exceed stack heights • Paper, debris, and wood (other than wood pallets) which might catch fire should be kept out of HM storage areas • Perform frequent inspections

  29. Emergency Equipment • Spill response materials • Fire extinguisher • PPE • Appropriate tools • Overpack Drums • Communication devices and alarms

  30. Hazardous Material Inventory • Annual HM inventories are extremely important to ensure that all of the materials necessary to support your mission are in stock, and that the unit does not have any excess HM inventories • Annual HM inventories help reduce hazardous waste, help ensure that inventory storage procedures are followed, and ensures compliance with all applicable regulations

  31. Inventory Requirements • An inventory of all HMs that are stored on the property must be continually maintained • Materials that do not need to be included on the inventory generally include office supplies (pens, markers, typewriter correction fluid), medications, food or beverages, or materials that do not have a warning label or an MSDS

  32. Inventory Requirements Items to be included in the annual inventory include (at a minimum): • Petroleum, Oil, and Lubricant (POL) products • Solvents • Industrial cleaners • Fuels • Pesticides and Herbicides • Any item with a prominent warning label • Paint and paint-related products

  33. Inventory Requirements • HM inventories should be cross-referenced with each product’s MSDS • Complete and submit a HM inventory no later than 31 December each year to the units’ local emergency service provider (typically the local fire department) and DOFE-E • Send completed inventories to James Tubach via e-mail

  34. Hazardous Material Inventory • Determine the need for the materials noted during the inventory • Facilities may use the standard HCI form that was developed by DOFE-E, or create one locally

  35. Hazardous Material Inventory • If the HM inventory is created locally it should include: • Item nomenclature and common name • NSN • Manufacturer • Unit of issue, on hand quantity, and storage location • MSDS Serial # • Shelf-life code and expiration or retest date • Hazard Characteristic Code (If applicable)

  36. HM Management Program Summary KS SOP 200-1 requires all KSARNG units and activities to take the following steps in managing HM: • Update and submit HM inventories annually • Turn in excess HM for redistribution • Obtain MSDSs for all hazardous materials received • Segregate HM according to hazard and compatibility • Remove HM from unauthorized storage areas • Store materials according to applicable regulations • Ensure proper spill response/fire extinguishing equipment and materials

  37. Practical Exercise Material Safety Data Sheets

  38. Practical Exercise Hazardous Material Compatibility, Inventory, and Storage Areas

  39. Questions?

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