Building Evacuation & Shelter Training (Initial)

1. Building Evacuation & Shelter Training (Initial) • COOP • OVERVIEW • SAFETY DEVICES • EMERGENCY SITUATIONS • REPORTING PROCEDURES • VISIBILITY • RELOCATION • SAFETY • SPECIAL NEEDS • AED • BOMB THREATS/SUSPICIOUS PKG. • SUSPICIOUS PERSON/LOCKDOWN • SHELTER-IN-PLACE (SIP) • NATURAL DISASTER SAFETY • SUMMARY

2. Continuity of Operations (COOP) • What is Continuity of Operations – COOP… is more simply a “good business practice” • Currently NIH has a COOP Plan in place that is designed to ensure continuity of the NIH mission essential functions while also maintaining the health and safety of the NIH employee, patient and visitor community. The COOP plan provides guidance that will be followed in an emergency event that impacts, or threatens to impact, the ability of the NIH to function. • The NIH COOP Plan applies to a broad spectrum of human-caused, natural and technological emergencies and threats such as: • Natural disasters; • Technological or human-caused hazards; • Material and emergency shortages; • Infrastructure failure. • The NIH COOP Plan activation addresses various types of emergency events. It is broken down into four different levels ranging from Level 4 (an event impacting part of an NIH building housing essential functions) to Level 1 (an event impacting the NIH Bethesda Campus or the National Capital Region).

3. NIH Crisis Response Team Initiative • In an effort to remedy the communication and coordination issues, ORS established the Crisis Response Team (CRT) Initiative. • The objective of the CRT initiative is to: • Increase coordination and communication across the NIH • Establish a robust and streamlined crisis response system • Equip the ICs with command and control capability • The CRT lays a foundation for a coordinated crisis response by facilitating communication: • Within an IC • Between ICs • With NIH Leadership • With the COOP Disaster Recovery Coordinator

4. NIH COOP Structure NIH COOP Operational Overview - The NIH Senior Management Group evaluates all conditions affecting NIH operations and develops the strategic vision for moving forward - The Senior Management Coordinator will interact with the COOP operational components through the Disaster Recovery Coordinator - The Disaster Recovery Coordinator, through the Emergency Support Teams and IC CRT’s, conducts operational activities as necessary to implement the Leaderships strategic vision - The Disaster Recovery Coordinator maintains direct communication with and supports all emergency response activities until the incident is under control and has been relinquished to the COOP for recovery and/or reconstitution action

5. Rapid Restoration and Mission Capability

6. Response Levels and Relocation

7. Building Evacuation & Shelter Training This training provides the basic information on Building Evacuations and Shelter-In-Place procedures. Additional information can be obtained by referring to Manual Chapter 1430, “NIH Occupant Evacuation Plan” An emergency can occur quickly and without warning. If an unexpected situation were to occur, the most important thing you can do to keep yourself and your fellow employees safe from an emergency is to prepare, stay calm, and follow the instructions from emergency personnel. As part of every agency’s Occupant Emergency Plan, volunteers are used to assist in an effective evacuation as well as other duties during an emergency. During drills, employees should be aware of the team members of their floor. In the event of an actual emergency, it will be reassuring to know that individuals who are in place to assist them.

8. Building Evacuation & Shelter Training • TYPES OF Safety Devices • Manual Pull Station: activates the fire alarm • Smoke detectors: detects smoke and activates alarm. • Sprinkler System: detects high levels of heat • Strobe lights installed for the hearing impaired

9. Building Evacuation & Shelter Training • OTHER FIRE DEVICES • Fire extinguisher: in all common spaces and near the stairwells • Fire doors: Specially tested doors that are normally open but close upon fire alarm system activation. • Exit signs: follow direction in which arrow is pointing or location of sign

10. Building Evacuation & Shelter Training • EMERGENCY SITUATIONS • Any and all emergencies must be handled immediately. • Personnel: Emergency situations with personnel, either hurt during the evacuation process, or a medical emergency, must be called into 911 (if you are on-campus) or 9-911(if you are off-campus). Although the Emergency Response personnel could already be on scene at the building, they may not be aware of other emergencies within the building, so call and report the situation. • Before exiting a closed door, feel for heat with the back of your hand, if it is warm or hot do not open, use an alternate exit or if no other exit is available, insure that you block under door with a towel or coat and call for help.

11. Building Evacuation & Shelter Training • Reporting Procedures:. • Appointed team members “sweep” areas on their floor ensuring that normally unoccupied areas are checked as well (such as a janitor closed, LAN or Maintenance room). • When floor is clear, team members evacuate except for any disabled employees and their aide/buddy. • Team members report to relocation area where information is relayed either directly or by walkie-talkie to the OEC (Occupant Emergency Coordinator) • OEC reports building status to Fire Department as requested.

12. Building Evacuation & Shelter Training Visibility Vests - It is important to be noticed quickly, not only by team members or building occupants, but also to be identified by the Emergency Response Personnel. Mesh vests are lightweight, comfortable, and expandable. Badges – Are for team members

13. Predefined assembly areas are important

14. Safety and the Evacuation Process • DO NOT use elevators during an emergency • All Employees will: • Leave immediately • Most direct route outside • Go directly to assembly area • Stay at assembly area • Wait for instructions • Report safety violations immediately to ORF, via work order for: • knobs loose on emergency exits • Emergency exit lighting not illuminated • Boxes or equipment blocking exits/hallways or life safety equipment

15. Building Evacuation & Shelter Training Safety issues: Fire door blocked open Chair blocking exit door

16. Building Evacuation & Shelter Training Safety issues: Blocking the fire extinguisher and pull station Locking a fire extinguisher…does that make any sense??

17. Building Evacuation & Shelter Training

18. Building Evacuation & Shelter Training Safety issues: Remember: Smoke kills more people than the actual fire.

19. Building Evacuation & Shelter Training NIH lab fire

20. Building Evacuation & Shelter Training • STAIRWAY EDUCATION • Stairwells in buildings with 4 or more stories have a protection factor of 2 hours; less than 4 floors will have a safety factor of 1hour with the doors closed. • When evacuating a stairway, use handrails and if possible, walk two abreast. • Ensure that stairwell door is closed after all personnel have entered • Stairwells can be used for sheltering if necessary.

21. Building Evacuation & Shelter Training • SPECIAL NEEDS EMPLOYEES • Special needs personnel are considered as any person that can’t safely evacuate by the stairway. • Safe Areas are elevator lobbies and stairwells • Personnel with disabilities will assemble at the elevator lobby with an assigned aide or any team member, unless on the exit level, then they will evacuate the building by closest exit. • If the elevator lobby is untenable, relocate to the nearest stairwell away from smoke or fire. • Be observant for the “not-so-obvious” special needs personnel. Designated area of refuge next to elevators

22. AUTOMATED EXTERNAL DEFIBRILLATOR (AED) • An AED is a device that attempts to restore a normal heart rhythm by delivering an electrical shock to the heart in case of ventricular fibrillation or ventricular tachycardia • Immediate defibrillation of a witnessed episode can result in greater than 90% survival. • Training should include CPR and AED.  Training is offered weekly at bldg 31.  Go to the OHS webpage below and register for the training. • http://dohs.ors.od.nih.gov/cpr_training.htm • POC: Division of Occupational Health & Safety Bldg 13, Room 3K-04 301-496-2960 or 496-2346 • AED monitors are generally identified by the IC. • AED training is free. • Evacuation Team members are encouraged to take this training

23. Building Evacuation & Shelter Training • If you receive a bomb threat: • Don’t hang up • Take all threats seriously • Get as much information as possible (use checklist) • Dial 911 or 9-911 when the caller hangs up • Pass all information on to the police department upon their arrival • Do not activate fire alarm, this may trigger the bomb • Verbally notify personnel if necessary to evacuate the area. Police should be on scene quickly, and will advise how to evacuate. • Remember to keep calm and do not panic personnel

24. Building Evacuation & Shelter Training • If you see a suspicious package: • Verify if package belongs to a co-worker • Don’t open, touch or move any suspicious package. • Isolate it immediately. • Treat it as suspect. • Call local law enforcement authorities. • **Don’t second guess a suspicious package, call it in!

25. Building Evacuation & Shelter Training Suspicious Person • If you see a suspicious person on campus, dial 911 (if you are on-campus) or 9-911(if you are off-campus). Report as much information as possible including: • What the person(s) is/are doing • The location • Physical and clothing description of those involved • Vehicle description and license plate number, if appropriate • Direction of travel when last seen, etc. • DO NOT APPROACH THE SUSPICIOUS PERSON

26. Building Evacuation & Shelter Training Lockdown • A dangerous person could be someone with a legitimate purpose on site (employee, authorized visitor, contractor) or an unauthorized visitor. • Lockdown is used when it is safer to stay in an area that can be secured then to move through the building where the potential threat may be encountered. Example: An armed intruder is in the building. • Procedures for Lockdown: • Lock or barricade doors or openings and windows and pull shades immediately. • Contact Police at 911 or 9-911 immediately • Keep employees away from the doors and windows • Maintain a calm environment • If a gunshot is heard, immediately have everyone lay down on the floor. • Remain in the secured work area until notified to evacuate, unless there is a greater risk to your safety by remaining in your current location.

27. Sample of locking door without key

28. Building Evacuation & Shelter Training SHELTER-IN-PLACE NIH has developed a “Shelter-In-Place” (SIP) plan in the event of a natural or man-made disaster that may prohibit personnel from leaving the building. SIP may also be termed as “Reverse Evacuation Procedures”. SIP teams for each building will be trained on how to react in this situation. The safety and welfare of personnel are the primary concern of this plan. This plan is to be used as the official reference guide on how to react in the event that a SIP command is given. The main objective is to move personnel to designated safe locations that will protect them until the disaster/emergency is declared over. Each facility will develop plans that conform to the specific needs. The SIP plan is implemented when directed by the NIH Police, Fire and Rescue or local police.

29. Building Evacuation & Shelter Training • SHELTER-IN-PLACE • Usually a short duration of 15 minutes up to several hours. • Floor plans should indicate safe relocation areas • Notification will be announced by all means available. (phones, emails, walkie talkies, megaphones) • Ensure your planningincludes emergency situations that may delay your trip home. • Items that may be procured by the team/IC are flashlights, portable radios to include NOAA radios, batteries and basic administrative supplies. These items should be stored in a secured area but easily accessible by all team members. • There is no need for the IC to store food or water but all employees should be encouraged to have there own emergency supplies such as a bottle of drinking water, non-perishable snacks, medications and personal flashlight.

30. Shelter–in-place Floor plans are important for not only Evacuation Routes but also “safe rooms” for Sheltering-In-Place

31. Building Evacuation & Shelter Training • SUMMARY • Review all emergency devices in your building • Know primary and alternate exits • Attitude is everything. Stay Calm..React quickly • Don’t be afraid to ask questions • Spread the word about “safety” to everyone

32. Building Evacuation & Shelter Training