PMP Exam Prep Training

1. PMP Exam Prep Training Final Review April 23, 2011

2. What are key characteristics of a Project?

3. Project • Project – • A temporary endeavor undertaken to create a unique product, service, or result. [PMBOK 4rd Edition]

4. What are the different types of project organizational structures?

5. Project organizational structures • Functional • Matrix • Weak • Balanced • Strong • Projectized • Composite

6. Characteristics of Org Structures

7. What is a process?

8. Process • A set of interrelated actions and activities performed to achieve a specified set of products, results, or services.

9. What are the 5 Process Groups?

10. 5 Process Groups Monitoring & Controlling Planning (Project Plan) Initiating (Project Charter) Closing (Project Close-out) Executing (Performance Reports)

11. What are the 9 Knowledge Areas?

12. 9 Knowledge Areas Time Quality Cost Scope Integration Communi-cation Risk Human Resources Procurement

13. How many total processes are there?

14. 42 Page 43

15. Page 43 Integration Develop project charter Develop preliminary scope statement Develop project management plan Direct and manage project execution Monitor and control project work Perform integrated change control Close project

16. Page 43 Scope Collect requirements Define Scope Create the WBS Scope verification Scope control

17. Page 43 Time Define activities Activity sequencing Activity resource estimating Duration estimating Schedule Development Schedule control

18. Page 43 Cost Cost estimating Determine Budget Cost control

19. Page 43 Quality Plan Quality Perform QA Perform QC

20. Page 43 Human Resources Human resource planning Acquire project team Develop project team Manage project team

21. Page 43 Communications Identify stakeholders Communication plan Distribute information Manage stakeholder expectations Performance reporting

22. Page 43 Risk Risk management planning Risk identification Qualitative risk Quantitative risk Risk response planning Risk monitoring and controlling

23. Page 43 Procurement Plan procurement Conduct procurement Contract administration Close procurement

24. What is ITTO?

25. ITTO Process INPUT OUTPUT Tools and Techniques

26. PMI Test • Questions by Process Group • Initiation 11% • Planning 23% • Execution 27% • Controlling 21% • Closure 9% • Professional Responsibility 9% • Questions on the Exam • Situational • First – Next – Best – Never - Always • 2 correct answers • PMI “RAH-RAH” • Extraneous Information • Inputs & Outputs • The PMBOK is full of Inputs and outputs and you must know them

27. Questions & Answers

28. Integration Q & A 1. A project manager receives a change request from the customer. The change requires adding a new filtration system to the project in place of a cleaner bag. When the project manager evaluates the change, it is MOST important that he/she consider the impact to the: • Project constraints. • communication plan. • sponsor. • subsequent tasks.

29. Integration Q & A 1. A project manager receives a change request from the customer. The change requires adding a new filtration system to the project in place of a cleaner bag. When the project manager evaluates the change, it is MOST important that he/she consider the impact to the: • triple constraint. • communication plan. • sponsor. • subsequent tasks. The answer is A. Explanation: The project constraints include cost, scope, time. This question talks about a change in scope. It would be most important to look for impacts to other constraints. After that is completed, impact to subsequent tasks would be evaluated.

30. Integration Q & A 2. The project charter for a project was approved for planning, and you have just been assigned as project manager. Realizing that planning is an ongoing effort throughout the project life-cycle, which core processes are you MOST likely to combine? • Scope definition and activity definition • Scope definition and cost planning • Resource planning and cost estimating • Cost estimating and cost budgeting

31. Integration Q & A 2. The project charter for a project was approved for planning, and you have just been assigned as project manager. Realizing that planning is an ongoing effort throughout the project life-cycle, which core processes are you MOST likely to combine? • Scope definition and activity definition • Scope definition and cost planning • Resource planning and cost estimating • Cost estimating and cost budgeting The answer is A. Explanation: Scope definition consists of subdividing major project deliverables (scope) into smaller, more manageable activities. Activity definition defines the activities that must take place to produce those deliverables.

32. Integration Q & A 3. When it comes to changes, the project manager's attention is BEST spent on: • making changes. • tracking and recording changes as they happen. • informing management of changes. • preventing unnecessary changes.

33. Integration Q & A 3. When it comes to changes, the project manager's attention is BEST spent on: • making changes. • tracking and recording changes as they happen. • informing management of changes. • preventing unnecessary changes. The answer is D. Explanation: Project managers are proactive. The proactive answer here is preventing unnecessary changes.

34. Integration Q & A 4. The project manager has just received a change from the customer that does not affect project time and is easy to complete. What should the project manager do FIRST? • Make the change happen as soon as possible • Contact the project sponsor for permission • Go to the change control board • Evaluate the other components of the triple constraint

35. Integration Q & A 4. The project manager has just received a change from the customer that does not affect project time and is easy to complete. What should the project manager do FIRST? • Make the change happen as soon as possible • Contact the project sponsor for permission • Go to the change control board • Evaluate the other components of the triple constraint The answer is D. Explanation: The other impacts to the project should be evaluated first. Such impacts include time, cost, quality, scope of work and customer satisfaction. Once these are evaluated, the change control board can approve or deny the change.

36. Integration Q & A 5. What describes the process of creating a coherent, consistent document that can be used to guide both project execution and control? • Risk management • Project plan development • Project plan execution • Project initiation

37. Integration Q & A 5. What describes the process of creating a coherent, consistent document that can be used to guide both project execution and control? • Risk management • Project plan development • Project plan execution • Project initiation The answer is B. Explanation: The project plan is the only choice that meets the objectives described.

38. Integration Q & A 6. Which of the following BEST describes the project manager's role as an integrator? • Helping team members become familiar with the project • Putting all the pieces of a project into a cohesive whole • Putting all the pieces of a project into a program • Pulling all team members together into a cohesive whole

39. Integration Q & A 6. Which of the following BEST describes the project manager's role as an integrator? • Helping team members become familiar with the project • Putting all the pieces of a project into a cohesive whole • Putting all the pieces of a project into a program • Pulling all team members together into a cohesive whole The answer is B. Explanation: Integration refers to combining tasks, not team members (choice D).

40. Integration Q & A 7. Which of the following BEST describes the major constraints on a project? • Scope of work, number of resources and cost • Scope of work, cost and time • Customer satisfaction, quality, cost, risk, scope of work and time • Time, cost and number of changes

41. Integration Q & A 7. Which of the following BEST describes the major constraints on a project? • Scope of work, number of resources and cost • Scope of work, cost and time • Customer satisfaction, quality, cost, risk, scope of work and time • Time, cost and number of changes The answer is C. Explanation: “Major constraints” is another way of saying triple constraint. Only choice C accurately reflects the triple constraint.

42. Integration Q & A 8. All of the following are part of an effective change control system EXCEPT? • Procedures • Standards for reports • Meetings • Lessons learned

43. Integration Q & A 8. All of the following are part of an effective change control system EXCEPT? • Procedures • Standards for reports • Meetings • Lessons learned The answer is D. Explanation: A change control system consists of the processes and procedures that allow smooth evaluation and tracking of changes. Lessons learned are reviews of the processes and procedures to improve them; they are not part of the system.

44. Integration Q & A 9. A project manager has made a change to the project. What should she do next? • Assign resources • Revise the project plan • Evaluate impact • Request change control board involvement

45. Integration Q & A 9. A project manager has made a change to the project. What should she do next? • Assign resources • Revise the project plan • Evaluate impact • Request change control board involvement The answer is B Explanation: Once the change has been made, you need to update the documents affected by the change, all of which are included in the project plan. (This answer will assume that if the change has been made, it has ALREADY gone through the process of evaluating impact and going through the change board and assigning resources.)

46. Integration Q & A 10. You are taking over a project during the planning phase and discover that six individuals have signed the project charter. Which of the following should MOST concern you? • The charter was created during planning. • Spending more time on configuration management • Getting a single project sponsor • Determining the reporting structure

47. Integration Q & A 10. You are taking over a project during the planning phase and discover that six individuals have signed the project charter. Which of the following should MOST concern you? • The charter was created during planning. • Spending more time on configuration management • Getting a single project sponsor • Determining the reporting structure The answer is B. • Explanation: This situation implies that there are six areas concerned with this project. Configuration management refers to managing a relative arrangement of parts or elements. In addition to the added communication requirements, you should be concerned with competing needs and requirements impacting your efforts on configuration management.

48. Integration Q & A 11. When is integration performed? • Project planning • Project execution • At key interface points • At the end of each project management phase

49. Integration Q & A 11. When is integration performed? • Project planning • Project execution • At key interface points • At the end of each project management phase The answer is C. Explanation: When you reach key interface points in the project, you must orchestrate the coming together of results.

50. Integration Q & A 12. The role of the project manager relating to integration is MOST appropriately described as: • ensuring that the various project elements are properly coordinated. • ensuring that team members work together. • ensuring that the stakeholders' role is integrated with the rest of the team. • ensuring that management's role is integrated into the everyday workings of the project.