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trans • for • ma • tion

trans • for • ma • tion. ˌ tran (t)s- fər -ˈ mā-shən. : a complete change, usually into something with an improved appearance or usefulness. How to define Information Governance. Information Without Context. Findability. Compliance. Control. Policy Driven. Reduced Risk.

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trans • for • ma • tion

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  1. trans•for•ma•tion \ˌtran(t)s-fər-ˈmā-shən : a complete change, usually into something with an improved appearance or usefulness

  2. How to define Information Governance

  3. Information Without Context Findability Compliance Control Policy Driven Reduced Risk Cost Management

  4. Big Data Smart Data

  5. Major trends transforming the IGM market Industry trends Challenge How do I make use of information in all its forms to improve productivity and inform better decisions? 1 Content explosion Traditional processes break down in an era of content explosion and rich formats 3 4 Mobility and consumerisation Delivery and consumption changes Migration to SharePoint & Cloud Unstructured data is moved from shared drives to more collaborative environments How do I comply with new regulations cost effectively, and with minimal disruption to the business? 2 Regulatory pressures New regulation increasing cost and risk Requires cross-repository access, speed How do I drive business value from mobile computing and provide my users with ubiquitous, yet secure access to our information? How do I govern SharePoint without impacting the collaborative experience of my end users? How can I optimize the data before migrating it?

  6. The Evolving State of Records Management Records Management • 15 % of corporate information • Managed retention and disposal • Driven by enterprise policy Managed Retention Record Keeping • Business information with high value, high risk • Managed retention for archival purpose • Improved findability • Regulatory driven • 100 % of classified information • Archival in nature • Managed retention and disposal

  7. Information Governance is Complex Organizations don’t understand what they have, who owns it and what exists Information value is changing The value and meaning of business data is not well known Access to and protection of sensitive data is a serious risk

  8. Storage and information management costs are NOT the same.

  9. Managing unstructured information costs $25 per gigabyte. Enterprise Strategy Group, 2014

  10. Annual Cost of Managing Unstructured Information Footprint • Unstructured content: • File shares • SharePoint • Managed repositories

  11. Alignment is critical – the cost of managing information is viewed differently

  12. IT Records Business Units Legal Policy & Program

  13. The value of information is changing.

  14. Legal requirements Business records Compliance purposes Relationship Source of truth Business Intelligence Obvious Emerging

  15. Records Management Governance Use Cases Interactive Document Management Regulatory Record Keeping ControlPoint Auto Declaration SharePoint Governance ControlPoint Legacy Data Cleanup SAP ArchiveLink AIO Structured Records Physical Records HP Records Manager 8.1

  16. Introducing HP ControlPoint Making defensible disposition an enterprise reality Control • Allows organizations to identify “dark data: • Understand its meaning and significant • Classify and categorize Apply Policy • Treat related information consistently • Apply policy to content type Take Action • Make management decisions on access, availability, location and disposition • Complete audit trail

  17. Introducing HP Records Manager Market leading EDRMS Capture Process Manage Retain All data, unstructured, structured and physical Full Document Management Detailed meta-data, classification or matter, granular retention Tiered information Management Complete integration with SharePoint; Manage-In-Place, high volume ingestion Versioning, check-in/out, approval processing Complete audit trail, DoD security, robust search Defensible Disposition

  18. HP Information Governance Solution Stack HP Information Governance Application Architecture HP Records Manager Complete RM Lifecycle ControlPoint Core Application Logic File Analytics, Policy Management CFS HP e-Discovery Complete discovery lifecycle management HP Legal Hold End-to-end legal hold Intelligent Data Operating Layer Indexing Services SDM Connection Services Connectors Structured content archiving The Power of the Platform Enterprise Repositories

  19. HP Information Governance Use Cases and Benefits • Legacy Data Clean-Up • Policy-Based Migration • Manage-In-Place • Auto-Classification HP ControlPoint Return on Investment HP Records Manager • Complete Content Control • Reduced Risk • Protection and enhancement of business critical information • Lowered cost of information footprint • Improved “findability HP Structured Data Manager • Application Retirement • Application Optimization HP Records Manager SAP Archive • Records Archiving • Records Management

  20. Information governance is a transformational opportunity.

  21. Become the agent for transformation in your organization.

  22. Attack conventional wisdom Break down silos Drive accountability through metrics Work to upgrade old technology Don’t keep forever

  23. You must hit the button DISPOSE PRESERVE

  24. Thank you! David W. Gould WW Director, HP Information Governance Software dgould@hp.com

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