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Educational Stability Program Review 2019/2020

Educational Stability Program Review 2019/2020. Educational Stability Team January 2019. 1. Program Desk Review – Overview. CONTENTS. 2. Element 1 – Designated Staff. 3. Element 2 – Training. 4. Element 3 – Policies and Procedures. 5. Next Steps.

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Educational Stability Program Review 2019/2020

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  1. Educational Stability Program Review 2019/2020 Educational Stability Team January 2019

  2. 1 Program Desk Review – Overview CONTENTS 2 Element 1 – Designated Staff 3 Element 2 – Training 4 Element 3 – Policies and Procedures 5 Next Steps

  3. Program Desk Review – Overview 1

  4. Program Desk Review • The Program Desk Review Process … in the best interest of our students • Tiered over six years • Tier 1 includes elements 1 to 3 • Tier 2 includes elements 4 to 11 (excluding element 6) • TFM and Notification • Desk Review Process and Checklist • Legal Criteria • Educational Stability Monitoring Submission Form

  5. Timeline • Notification • Sent by your reviewer • Questions and technical assistance should be raised with your reviewer • Documentation Due • June 7th, 2019 • Desk Review • When and what you can expect to hear from DESE • August 9th, 2019 • Desk Review Summary Form • Implemented, Additional Documentation Requested, Site Visit Requested or Corrective Action

  6. Element 1 – Designated Staff 2

  7. Element 1 • Element 1 Designated Staff • Appropriate documentation • Name and position of designated staff for each subgroup • Homeless liaison • Foster care point of contact (POC) • Not required for military connected students • DESE profile pages should match what is submitted. • Estimate of time spent (hours/week or month, or range of hours/week)

  8. Element 2 – Training 3

  9. Element 2a - Training • 2a – Training for liaison and point of contact (POC) • Appropriate documentation • Date, title of training, who offered the training • Agenda • Registration confirmation • PPT (DESE PPT – cover page only) • Convert to PDF

  10. Element 2b - Training • 2b – Training for district staff • Appropriate documentation • Audience (administrators, social workers, guidance, enrollment staff, …) • Sign-in sheets • Agenda • Content • PPT used, • title of books or articles used, • name of speakers/resources

  11. Elements 3 – Policies and Procedures 4

  12. Element 3a - Policies and Procedures 3a. Policies • Must be in compliance with ESSA and school committee approved (date) • Homeless policy – definition, remove awaiting foster care, designated receiving schools, preschool, summer programming, immediate enrollment and transportation to the end of the year in which a student becomes housed • Foster care – Definition, best interest determination, school of origin, immediate enrollment, ensuring transportation • Military connected students- Definition, acknowledges MIC3, provides families with options to self-identify, enrolls and accepts previous school work, transfer records upon request to receiving schools ensure on time graduation

  13. Element 3b & 3c – Policies and Procedures Additional policies, procedures, and forms • 3b reviews related policies and forms that may create barriers to enrollment • 3c reviews procedures that impact immediate enrollment. • What is DESE looking for? • Acknowledgement in policies and on forms that students who are homeless or in foster care may enroll without documentation. • That the time between registration and actual attendance is minimal. • Students connected to the military are promptly enrolled and appropriately placed based on work at their previous school. • Opportunity for voluntary self-identification of military connection

  14. Next Steps 5

  15. Program Desk Review – Next Steps: Submission Information • Due Date • Friday June 7, 2019 • What to submit • Requested documentation • In order of element and labeled by element • How to submit • Use the Survey Gizmo form • Questions/technical assistance raise directly with your reviewer • DESE response by August 9th • Program Review Summary indicating “Implemented” or • Program Review Summary with “Additional Documentation Requested”

  16. Program Desk Review – Next Steps: Site Visit • If a site visit is necessary it will be scheduled the week of the district’s TFM visit or on a date negotiated with you. • If issues remain unresolved we will provide you with a corrective action form.

  17. Program Desk Review – Next Steps: Resources • Helpful resources • National • National Center for Homeless Education • National Association for the Education of Homeless Children and Youth • School House Connections • DESE • Foster Care Education • Homeless Education • MIC3

  18. THANK YOU Educational Stability Team ccowen, kmckinnon, sslautterback @doe.mass.edu 781.338.3010 www.doe.mass.edu 75 Pleasant Street, Malden, MA 02148

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