Residential Facility Monitoring System: Simple Solution for Brighter Futures

1. Simple Solution. Brighter Futures. Early Notice 19-20 Texas Student Data System September 2018 Sergio A. Saenz ESC1

2. Agenda • Background • Background and Purpose • Current System & Data Collection • Residential Facility Monitoring • Expanded Learning Opportunities • SPPI-14 • Data Collection in TSDS • TSDS • Timeline • Edit + • Additional Updates Foster\TWEDS\ TSDS UI

3. RF Tracker

4. Background & Purpose • On April 15, 2004, the United States District Court issued a decision in the Angel G. vs. Texas Education Agency lawsuit and found that the Texas Education Agency (TEA) must develop a new monitoring system to ensure that studentswithdisabilities residing in residential facilities (RFs) received a free, appropriate public education (FAPE). • The Commissioner of Education established the Residential Facility Monitoring (RFM) system through which the TEA meets its federal and state special education monitoring obligations for this population.

5. What is a Residential Facility? • For the purposes of the Residential Facility Monitoring (RFM) system, a residential facility is a facility that provides 24-hour custody or care of a student 22 years of age or younger, who reside in the facility for: • Detention, • Treatment, • Foster care, or • Any non-educational purpose

6. How are students reported? • There are 1476 residential facilities currently being reported by LEAs. • An LEA may have none, one or many residential facilities within their geographic boundaries. • Students could receive services at the residential facility or at the LEA.

7. Current System & Data Collection

8. Residential Facility Monitoring (RFM) • TheSpecial Education Division currently has a collection system called the Residential Facility Monitoring (RFM) system that is accessible through the TEAL application. • LEAs are required to enroll and submit data for each studentwith a disability who reside in a residentialfacility located in their geographical boundary. • Currently, LEAs must manually enter the data into the RFM data collection system.

9. Residential Facility Monitoring (RFM) • The Residential Facility Monitoring (RFM) system currently collects the following for a residential facility: • Name • Address • Contact person, phone and email • Indicate if the facility is a correctional facility • Number of persons residing at the residential facility

10. Residential Facility Monitoring (RFM) • The Residential Facility Monitoring (RFM) system currently collects the following for a student: • Dates enrolled at the residential facility • Campus id of enrollment/home campus • Is student educated at the residential facility? • Does student require a surrogate parent? • How many other students are assigned to this surrogate parent? • Length of school day in minutes for: • RF student • Regular student

11. Residential Facility Monitoring (RFM) • Currently, the Residential Facility Monitoring (RFM) system utilizes data that is retrieved from the TSDS Fall PEIMS data collection after the collection has been finalized. • The data retrieved consists of… • the student’s demographic data • the student’s disability information, if it exists. • the student’s special education related services, if it exists. • the student’s instructional setting, if it exists.

12. Data Collection in TSDS

13. TSDS Data Collection for RF Tracker • Beginning Data Governance Process in August – see Timeline of Events slide • SMEs have been working with the program area to review current requirements and determine the best implementation path for the RF collection. • TEA will continue to utilize existing PEIMS data for some of the data required for this collection, including Special Ed disability and related services. However, it will be used earlier in the process. • Data will continue to be collected that is specific to the student’s enrollments/withdrawals and student services received at the residential facility.

14. Timeline of Events Governance Approval: Data collection proposals are scheduled to be presented to the Information Task Force (ITF) during the August 21st, 2018 meeting. TEDS Publication Data collection requirements will be published in the TEDSpreliminary version in December 2018 for the 2019-2020 school year.

15. Simple Solution. Brighter Futures. SB 1404 – Expanded Learning Opportunities September 2018 Presented by: Sergio A. Saenz

16. CONTENTS SB 1404 Expanded Learning Opportunities - Background SB 1404 Organization Data Collection Changes for 2019-2020 SB 1404 Student Data Collection Changes for 2019-2020 Expanded Learning Opportunity (ELO) Reports ELO Data Validation Rules SB 1404 Additional Resources

17. SB 1404 Expanded Learning Opportunities – Background SB 1404 expands the requirements of existing legislation related to the availability of, and participation in, expanded learning opportunities (ELOs) by adding a data collection requirement in TEC 42.006(a-2).

18. SB 1404 Expanded Learning Opportunities – Background Each LEA is required to report through PEIMS for each campus or school the availability of ELOs as described by TEC 33.252(a) and the number of students at each campus participating in one or more of the categories of ELOs listed under TEC 33.252(b).

19. SB 1404 Expanded Learning Opportunities – Background • TEC 33.252 (a) describes the three types of ELO delivery methods at a campus or school as: • An extended school day; • An extended school year; or • Structured learning programs outside of the regular school day, including before- and after-school programs and summer programs.

20. SB 1404 Expanded Learning Opportunities – Background • TEC 33.252 (b) describes the campus offerings within each ELO delivery method for student participation as: • Rigorous coursework; • Mentoring; • Tutoring; • Physical activity; • Academic support; or • Educational enrichment in one or more subjects, including fine arts, civic engagement, science, technology, engineering, and mathematics.

21. CONTENTS SB 1404 Expanded Learning Opportunities - Background SB 1404 Organization Data Collection Changes for 2019-2020 SB 1404 Student Data Collection Changes for 2019-2020 Expanded Learning Opportunity (ELO) Reports ELO Data Validation Rules SB 1404 Additional Resources

22. SB 1404 Organization Data Collection Changes for 2019-2020 • E1613 EXPANDED-LEARNING-OPPORTUNITY-INDICATOR-CODE will be added to the SchoolExtension complex type for PEIMS Submissions 3 and 4. • The addition of the Expanded Learning Opportunity Indicator Code allows for a campus to indicate at a high level whether or not the campus offers the expanded learning opportunities. If the response is “0” (not participating), then no further data reporting is necessary for the campus. If the response is “1”, then the campus has indicated participation and must supply the responses for all of the expanded learning opportunity data elements.

23. SB 1404 Organization Data Collection Changes for 2019-2020 Element ID – E1613 Data Element – EXPANDED-LEARNING-OPPORTUNITY-INDICATOR-CODE XML Name – TX-ExpandedLearningOpportunityIndicator Code Table ID – C088 Length – 1 Data Type – CODED Pattern – # Submission(s) – 3 and 4 Mandatory – Yes

24. SB 1404 Organization Data Collection Changes for 2019-2020 TX-SchoolELOS sub-complex type will be added to the SchoolExtension complex type for the 2019-2020 school year. The TX-SchoolELOS sub-complex type will be collected in Submissions 3 and 4.

25. SB 1404 Organization Data Collection Changes for 2019-2020 • The following data elements will be added to the sub-complex type TX-SchoolELOS: • E1614 ELO-TYPE • E1621 ELO-MINUTES-SCHEDULED-PER-DAY • E1615 ELO-RIGOROUS-COURSEWORK • E1616 ELO-MENTORING • E1617 ELO-TUTORIING • E1618 ELO-PHYSICAL-ACTIVITY • E1619 ELO-ACADEMIC-SUPPORT • E1620 ELO-EDUCATIONAL-ENRICHMENT

26. SB 1404 Organization Data Collection Changes for 2019-2020 • E1614 ELO-TYPE indicates the type of expanded learning opportunity (ELO) program offered at the campus or the type of expanded learning opportunity (ELO) participated in by the student.

28. Expanded Learning Opportunity (ELO) Reports (Revised) • Revise the following reports to include the EXPANDED-LEARNING-OPPORTUNITY-INDICATOR-CODE (E1613): • Summer: Standard Student Report PDM3-120-007 Student Indicator Report by Grade • Extended Year: Standard Student Report PDM4-120-003 Student Indicator Report by Grade

29. Expanded Learning Opportunity (ELO) Reports (Revised) • Revise the following reports to include the EXPANDED-LEARNING-OPPORTUNITY-INDICATOR-CODE (E1613): • Summer: Standard Student Report PDM3-120-007 Student Indicator Report by Grade

30. Expanded Learning Opportunity (ELO) Reports (Revised) • Revise the following reports to include the EXPANDED-LEARNING-OPPORTUNITY-INDICATOR-CODE (E1613): • Extended Year: Standard Student Report PDM4-120-003 Student Indicator Report by Grade

31. Expanded Learning Opportunity (ELO) Reports (Revised) • Organization Standard Reports: • Summer: PDM3-116-xxx Organization Expanded Learning Opportunities

32. Expanded Learning Opportunity (ELO) Reports (Revised) • Organization Standard Reports: • Extended Year: PDM4-116-xxx Organization Expanded Learning Opportunities

33. Expanded Learning Opportunity (ELO) Reports (New) • Student Standard Reports: • Summer: PDM3-120-xxx Student Expanded Learning Opportunities Roster

34. Expanded Learning Opportunity (ELO) Reports (New) • Student Standard Reports: • Extended Year: PDM4-120-xxx Student Expanded Learning Opportunities Roster

35. SPPI-14 Future Collections & Projects

36. SPPI-14 Overview • The Individuals with Disabilities Education Improvement Act (IDEA) of 2004 requires each state to develop a six-year performance plan. This State Performance Plan (SPP) evaluates the State's efforts to implement the requirements and purposes of IDEA and illustrates how the State will continuously improve upon this implementation. • Indicator 14 of the SPP requires that data be collected annually from students receiving special education services prior to exiting high school and with a follow-up survey one year after graduation. • Data collected from the survey focuses on: • enrollment in higher education, • competitive employment, • other post-secondary education or training • and other employment. • The primary purpose is to provide a clear measure of post-school results of youth with disabilities as they transition from high school to adult life.

37. SPPI-14 – Current System Currently, SPPI 14 data collection is accessed through TEAL > SPP application • The data collection period is July 1 to June 30 of the current year. • Indicator 14 refers to the students with disabilities with current enrollment in Grade 12 and anticipates exiting through graduation at the end of the current school year, and students with disabilities who have dropped out, completed a GED, or graduated early since being reported as enrolled on the Fall Snapshot date. • Districts follow the Required Sampling Procedures. • Student Unique ID is used to obtain student Special Education data from PEIMS. • Student demographics is manually entered by LEA. • Student Contact Information and Parent Contact Information is manually entered by the LEAs. Additional Contact Information is optional, but recommended. • Post-School Goals included in the student’s IEP. • SPPI-14 data collected is provided to a 3rd party vendor that conducts the Post-School Outcomes Survey. • The survey results are submitted to the Office of Special Education Programs (OSEP) at the U.S. Department of Education (USDE) with annual progress reports related to the SPP, known as the State's Annual Performance Report (APR), submitted to the Secretary of Education.

38. SPPI-14 - TSDS Data Collection New system will use current year PEIMS Fall data, prior year PEIMS Summer data and TSDS data. • Data Elements: • PEIMS Fall data: • Current year Leaver data for Special Education students • Leaver Reason codes: • 01 - Graduated • 24 - College, Pursue Associate or Bachelor Degree • 88 - Court-ordered to a GED program, has not earned a GED • 90 - Graduated from another state under provisions of the Interstate Compact on Educational Opportunity for Military Children • 98 – Other • Military Enlistment Indicator Code • Student demographics • PEIMS prior year Summer data: • Special Education data • Special Education Indicator • Primary Disability Code • Instructional Setting Code • TSDS submission: • Student and Parent contact information

39. SPPI-14 - TSDS Data Collection • SPPI-14 data collected through TSDS PEIMS will be provided to a 3rd party vendor that conducts the Post-School Outcomes Survey. • The purpose of the survey is to follow-up with persons previously enrolled in high schools within the State of Texas to collect data on their post-high school activities. • The survey includes a total of twelve questions: • eleven questions needed for the State Performance Plan (SPP) Indicator 14 reporting • and one question to address statewide and district high school program improvement. • The vendor uses sample data to mail out survey. • The survey results are submitted to the Office of Special Education Programs (OSEP) at the U.S. Department of Education (USDE) with annual progress reports related to the SPP, known as the State's Annual Performance Report (APR), submitted to the Secretary of Education.

40. SPPI-14 Timeline Governance Approval: Data collection proposals are scheduled to be presented to the Information Task Force (ITF) during the September 2018 meeting. TEDS Publication: Data collection will be published in the TEDSpreliminary version in December 2018 for the 2019-2020 school year. Begin Collecting data via TSDS: SPPI-14 data will begin loading in TSDS August 2019 for the 2019-2020 school year.

41. EDIT+ Update

42. EDIT+ Update • EDIT+ is scheduled to retire on November 1, 2018. The application will no longer be accessible. • The EDIT+ Reports will become available via View Reports in the TSDS PEIMS application prior to retiring EDIT+. • Three more years of legacy enrollment (PET) data will be converted into TSDS Unique ID. Years: 2012-2013, 2013-2014, and 2014-2015. • Legacy PET data will become available in Unique ID following the October 19, 2018 release • Archived EDIT+ reports will become available in TSDS PEIMS following the October 19, 2018 release.

43. EDIT+ Update - Mockup The EDIT+ reports will be accessible if the user has the PEIMS Data Completer role.

44. EDIT+ Update - Mockup

45. Additional Updates Fotser Care\TWEDS\ UI

46. Foster Care Reports • The TSDS team is currently working with the Foster Care Division on matching data from the Texas Department of Family & Protective Services (DFPS) with Unique ID data to assist LEAs with ensuring all Foster Care students are accurately reported in PEIMS. • The goal is for DFPS to send a nightly or weekly file of their foster care students. TEA will attempt to match those students against Unique ID. • Reports will be provided at the LEA level listing foster care students enrolled in their LEA.

47. Web-Enabled TEDS • The TSDS teams are continuing to work on the web-enabled TEDS product. • Received feedback from a small work group of ESCs • August, 2019 is the new estimated release date

48. UI – Accessibility Rework • The State of Texas is now following the federal government in adopting more rigorous accessibility guidelines (WCAG 2.0). • Changes will be minimal in terms of significance to the users. • The colors on all TSDS UIs, including buttons, tables, banners, will change slightly to meet the new standards. • These changes will impact the TSDS applications and the TSDS website.