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Directorate of Purchase, Administration & Regional Council/Chapter

Directorate of Purchase, Administration & Regional Council/Chapter. (P.K. Grover) Director.

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Directorate of Purchase, Administration & Regional Council/Chapter

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  1. Directorate of Purchase, Administration & Regional Council/Chapter (P.K. Grover) Director

  2. FUNCTIONS OF Dte. of Purchase, Administration & Regional Council/Chapter--------------------------------------------------------------------------------------------------------- • Purchase Related Activities • Estate Management & Refurbishing of ICSI Buildings • General Administration • Regional Councils & Chapters

  3. Purchase Related Activities • Procurement of Goods of revenue nature like Stationery items, Computer consumables, Photocopier paper etc. • Procurement of Capital nature of items i.e. Computers, Generators, Photocopiers, LCD, EPABX System etc. • Examination related Material such as Water Mark & Section Sewing Answer Books, Marks sheets, Pass Certificates etc, outsourcing of Dte. of Student Services activities for awarding contract for Data Processing for registration of students, Admission certificate for Examination etc.

  4. Printing Activities: Awarding work contract for various printing activities related to printing of Chartered Secretary, Student Company Secretary Bulletin, CS Foundation Course bulletin, Study material, other publications of the Institute. • Special Printing Activities: Preparation & awarding work contract related to ICSI Profile, Annual Report, ICSI Directory, Corporate Governance Award Brochures & other printing material for various Professional Development Programmes. • Procurement of material in connection with various prestigious events of the Institutes, such as National Convention, Corporate Governance Awards, Seminar/Programmes

  5. Procurement of material related to Career Awareness Programmes (Kit, Canopy etc), Press Conference. • Preparation of Budget of Revenue nature for Dte. of Administration & Purchase and Capital budget for the Institute including RCs / Chapters • Maintaining proper record of EMD, Security Deposit / Bank Guarantee received from vendors in connection with above activities. • Maintenance of records such as Stock Registers, Inventory Register, Stationery Register and RCs. /Chapters Capital item Register. • Implementation of ERP system and Document Management system.

  6. For the procurement of above material and award of service contract for maintenance & upkeep of building and various equipments, due procedure is followed as per the revised Purchase Manual effective from 1st October 2011 as approved by the Council. The copy of the Purchase Manual has already been sent to all Regional Councils/Chapters with a request that Regional Councils/Chapters are required to follow the purchase procedure as per the provision of the Purchase Manual.

  7. Estate Management & Refurbishing of ICSI Buildings • Maintenance of HQRS & Noida Building which includes: • Proper maintenance of all the Assets & Upkeep of records. • Awarding of Contracts for outsourcing services like Security – House Keeping – Pantry Services & proper supervision. • Upkeep & repair of Electrical / Sanitary equipments; other Equipments & Gardening.

  8. Processing Annual Maintenance contract (AMC) for various equipments installed in the Institute in HQRS. & Noida Buildings i.e Computer H/w, A.C. plant, Generators, Lift, Photocopying / Fax / Franking machines, Time punching machine, EPABX board and other equipments. • Refurbishing/repair of HQ & Noida Building. • Liasioning with Local authorities like BSES Power, MCD, DJB & Sanitary Deptt.

  9. Activities Related to RCs & Chapters • Activities related to acquiring of land/office premises for RCs & Chapters • Processing of proposals for acquiring of land / office premises by RCs & Chapters • Preparation of agenda items for Executive Committee/Council meeting for obtaining the approval for the above. • Conveying sanctions to the Regional Councils & Chapters as per the decision of the Council. • Organising President’s meeting with Chairmen of Regional Councils & A Grade Chapters on annual basis and preparation of its agenda. • Reviewing of requirement of capital nature from Regional Councils & Chapters and conveying its sanction/approval.

  10. Coordinating for conduct of election of office bearers of Regional Councils and Managing Committee of Chapters. • Coordinating & Processing activities related to selection of Best Regional Council/National Best and Chapter Awards. • Bringout of ICSI-Directory every year.

  11. Guidelines for Strengtheningof Infrastructure and Manpower Requirements of Regional Councils/Chapters of ICSI Effective From 1st April 2012

  12. Existing Grade of Chapters vs. Revised Grade of Chapter Annexure-1 (on the basis of Students / Members strength as on 01-01-2012) (1/2)

  13. Existing Grade of Chapters vs. Revised Grade of Chapter Annexure-1(on the basis of Students / Members strength as on 01-01-2012) (2/2)

  14. Annexure-2 (1/3)The Summary of the Regionwise/Gradewise break up of Chapters on the existing vs. revised grade of Chapter(on the basis of Students / Members strength as on 01-01-2012)

  15. Annexure-2 (2/3)The Details of the Regionwise/Gradewise break up of Chapters (on the basis of revised grade of Chapter)

  16. Annexure-2 (3/3)The Details of the Regionwise/Gradewise break up of Chapters (on the basis of revised grade of Chapter)

  17. Area of Premises of RCs & Chapters

  18. Standard Design of the Office Premises

  19. Existing Loans & Building Grants

  20. Revised Loans & Building Grants

  21. Existing Establishment Expenses

  22. Revised Reimbursement of Establishment Expenses Reimbursement for conducting Career Awareness Programme organized by RCs & Chapters Existing :Rs. 500/- per Career Awareness Programme or actual expenses whichever is lower Revised:Rs. 1500/- per Career Awareness Programme or actual expenses whichever is lower

  23. Providing Computers, Printers, UPS, Laptop and LCD Projector to RC & Chapters

  24. Financial Grants & Reimbursements

  25. Manpower Strength • Manpower Strength at Regional/Chapter Offices (Existing) • Manpower Strength at Regional Office (Revised)

  26. Manpower Strength at Chapter Office (Revised)

  27. Activating The Non‐Active Chapters

  28. Widening the Reach of the Profession

  29. Status of Office Premises The status of the RCs/Chapters (as per existing gradation) having its own premises/functioning from rented premises, office/residence of office bearers(s) is stated under:

  30. Status of Chapters having its own premises/functioning from rented premises & functioning from premises of office bearer

  31. The status of the RCs/Chapters (as per revised gradation) having its own premises/functioning from rented premises, office/residence of office bearers(s) is stated under:

  32. Thank You

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