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Supplier Compliance Project Management

Supplier Compliance Project Management. Introduction. Introduction Supplier Compliance Package Supplier Compliance Management Process for Awarding Work Performance Evaluation Supplier Rotation Contact Info. I ntroduction.

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Supplier Compliance Project Management

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  1. Supplier Compliance Project Management

  2. Introduction • Introduction • Supplier Compliance Package • Supplier Compliance Management • Process for Awarding Work • Performance Evaluation • Supplier Rotation • Contact Info

  3. Introduction • O&M Supplier Compliance Package released in April 2010 by Strategic Procurement. • Project Solutions wanted to align the Project Management Compliance Package with the O&M document. • The intent was to add consistency and simplify the process for our suppliers.

  4. Introduction • SNC-Lavalin O&M works with Suppliers to support the following divisions: • Operations & Maintenance • Project Management • These divisions have different processes for their supplier compliance and therefore have different requirements to comply with.

  5. Introduction • Harmonizing these two packages and attempting to make them as similar as possible was done to help the supplier. • Suppliers who want to service multiple clients by providing information to SNC-Lavalin O&M can do so with decreased paper work. • The amount of information required is dependant on the SCU(s) selected

  6. Introduction • The final package is the result of joint efforts and the participation of • Strategic Procurement • Regional Directors • Project Solutions • Legal Department • SCP for Project Management has been reviewed and approved by our Legal Department.

  7. Supplier Compliance Package • The Supplier Compliance Package for Project Management (SCP) addresses specific requirements for project delivery. • An O&M compliant supplier (with the current SCP) will not need to provide all the same information again for Project Management. • Likewise, a project Compliant supplier will only need to provide additional information to be added to the O&M compliance list

  8. Supplier Compliance Package The new Project Management Supplier Compliance Package (SCP) will: • Provide the opportunity to register with all of our client groups simultaneously. • Allow our suppliers to update the criteria needed to optimize their participation in the rotation process. • Defer the need to provide valid and current insurance certificate at compliance stage. • Define all additional client-specific requirements.

  9. Supplier Compliance Package • The information provided in these new packages will give us the information needed to update Regional Compliant Suppliers Lists as well as rotation lists for each SCU.

  10. Supplier Compliance Package Requirements To Be Compliant: Completed Project Management Compliance Package (General Package) Proof of availability for CGL and Automobile Insurance Professional Liability Insurance for Consultants

  11. Supplier Compliance Package More Requirements To Be Compliant: Provincial Worker’s Compensation Board Clearance Certificate Term Contract for Contractors and Consultants (depending on the SCU) Completed Security Clearance Form (depending on the SCU) Approval from PTM

  12. Regional Coordinators (Supplier Compliance) The Regional Coordinator is responsible for: Being your primary point of contact and your go to point for information. Requesting and verifying current, valid insurance and Workers’ Compensation Board certificates. Coordinate a central bidprocess and act as bidrecipient for mostregions. Supplier Compliance Management

  13. The Regional Coordinator …continued: Assisting the regional teams with supplier compliance information. Posting notices for public tenders on MERX Supplier Compliance Management

  14. Supplier Compliance Management Centralized Management Group’s responsibility: Serving as point of contact for sending and receiving Compliance Packages; Coordinating multiple SCUs and regions across Canada; Managing the approval process of Compliance Packages; Updating supplier information in our systems and our Master Compliant Supplier lists.

  15. Process for Awarding Work • SNCL O&M uses standard competitive processes to select Suppliers for the projects that SNCL O&M manages. • Some projects are procured through a public competition (e.g. tenders issued through MERX). • Most projects are procured through an invitational process.

  16. Process for Awarding Work • Suppliers, if invited, are required to attend a job showing. • Suppliers are requested to notify the project manager of their intentions regarding the project: • To Bid • Or Not to Bid • Within 24 hours of the job showing.

  17. Process for Awarding Work • SNCL O&M uses a Supplier rotation system. • Suppliers invited from a rotation list will be selected based on a combination of value of work, region of work and type of work as indicated in the SCP

  18. Process for Awarding Work • Contracts • Suppliers may be required to have entered into a term contract for a particular project or projects prior to being invited to compete for work. • Contracts for contractors currently are in the form of a CCDC 2 2008 plus SNCL O&M. • Supplemental Conditions, and the SNCL O&M form of consulting contract for consultants.

  19. Performance Evaluation • SNCL O&M carries out a performance evaluation of a Supplier at the completion of each project. • The performance evaluations may be used to determine a supplier’s eligibility to be invited to future projects. • All performance issues including H&S are addressed by the Regional Director.

  20. Supplier Rotation • All invitations to bid on projects including all single sourcing is done using a Rotation List • Selection of suppliers is done by filtering these three fields with the values that apply to the project: • Region of work • Value of work (Class A estimate for Construction or estimated value for design) • Type of Work needed

  21. Supplier Rotation • These filters bring up all Project Compliant suppliers for these criteria. • Rotation administrator selects filtered suppliers on a rotational basis starting with the suppliers with the least numbers of invitations and completing one turn for each supplier on the list before starting the next round of invitations (turn).

  22. Supplier Rotation • Number of invitations for the current year is visible on the Rotation List. • Supplier Management updates the lists weekly with newly compliant suppliers.

  23. Contact Info • In order to obtain a Supplier Compliance Package for Project Management send contact info to: • E-mail: vmanagement@snclavalinom.com • Fax: 1- 877-784-5104 • Mail: SNC-Lavalin O&M • Project Management Supplier Compliance • 1600 Carling, P.O. Box 21 • Ottawa, Ontario, K1Z 1G3

  24. Contact Info • Manager Supplier Compliance Project Management • SNCL O&M • Lonny Krushinsky • lonny.krushinsky@snclavalimom.com • Office: (780) 458-4453 • Cell: (780) 233-1760

  25. Questions Questions

  26. Thank you

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