The BIG Picture: Current and Future

1. The BIG Picture: Current and Future Amy Day Manager, Resident and Fellow Affairs Office of Graduate Medical Education

2. Current Business Process – RFS • Future Business Process – E*gme/E*Value

3. Resident and Clinical Fellow Database (RFS) Overview Maintains housestaff demographic and rotation data for appointment and Medicare cost report purposes Created many years ago OLPPS platform Never been a “perfect fit” Programs responsible for data entry Usually done early in appointment process (before OLPPS entry)

4. Medical Center IT MSO Library GALEN Accounts RFS AD/ Exchange Campus Locator (CLS) OLPPS IID iList SOM Central Database ICRD Accreditation Database Attestation Website

5. E*gme/E*Value Overview • Replace RFS • Maintaining housestaff demographic and rotation data for appointment and Medicare cost report purposes • Duty hours, evaluations, competencies, portfolios, scheduling, etc. • Currently customizing for UCSF needs

6. Medical Center IT MSO Library GALEN Accounts Benefits System AD/ Exchange • E*gme • Appointments • Medicare Cost Report • Competencies • Rotation Schedules • E*Value • Evaluations • Portfolios • Duty Hours • Amion • Scheduling Campus Locator (CLS) OLPPS IID SOM Central Database ICRD Accreditation Database

7. It will make your life easier…here’s how!

8. Single Entry of Rotation Schedules • Schedules entered one of two ways • E*Value • Amion (interface will pull schedule into E*Value) • Schedules will be used by program, OGME, Medical Center Reimbursement, etc. • Manually creating five different versions of the same schedule

9. Rotation Schedule Attestation Process • OGME duty hour/rotation schedule website will be gone • Rotation schedule attestation for Medicare reimbursement will be done electronically • Monthly paper reports

10. Paperwork Tracking • Checklist will be generated in E*gme at time of data entry based on type of appointment for each trainee • OGME will check off paperwork as approved • Excel spreadsheets from Amy

11. Provider IDs • Provider IDs will be pulled from MSO and displayed in management system • Big, long reports that can’t be sorted • Waiting for Amy to send provider IDs

12. Reporting Capabilities • Programs can run reports on their data and trainees • For example: • Program enrollment • Licensing • Addresses • Provider IDs • Paperwork • Anything you want! • Calling OGME for a report • Individual program databases

13. Benefits Enrollment, Tracking, Recharges • Benefits “page” or “tab” • Coordinator will enter all necessary insurance information • Health insurance choice • Dependents • Etc. • HR will confirm enrollment • Fund/DPA for monthly recharges will be entered by the coordinator • Monthly paper reports

14. And finally… • A system that works! • An usual exception has occurred • It just won’t let me do anything! • I can’t print RDOCs! • Invalid function • Not authorized • It kicked me out and won’t let me back in! • Stop working and try again tomorrow

15. When in doubt, remember… Anything is better than RFS!!!

16. What does all of this mean for 2008 appointments?

17. 2008 Appointments • No RFS – CROSS YOUR FINGERS • Disclaimer: might have to do duplicate entry • Paperwork not changing much • Merge document option like last year • Checklist in E*gme • Rolling deadlines to be determined • Amy’s getting help! • Flexibility and patience are key! • And of course…the treasure chest!