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Winning Contracts: Best Practices for Bidding Successfully

Learn how to bid successfully for contracts by following best practices. Understand the process, evaluation criteria, and key steps for a competitive bid. Incorporate feedback for improved responses.

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Winning Contracts: Best Practices for Bidding Successfully

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  1. Best Practice What are we looking for?

  2. Our Aims • Transparent and fair processes • Value for Money • Good Quality Services that meet local needs • Support for the local economy • Inclusion of Social Value

  3. Your First Step Set up a matrix to determine the type of contract you would like to bid for Consider: • Type of Contract • Value • Location • Contract duration

  4. Do some work up front • Register on the portals to receive alerts • Ensure you have your policies written and accessible • Prepare case studies • Prepare references – ensure they will respond to requests

  5. Evaluation Criteria • Before beginning to respond check the evaluation criteria • Some are scored and some are pass/fail • Can you provide the evidence to back up your response

  6. Criteria can cover… • Credit Rating/Financials (Inc. minimum turnover) • Previous experience • Policies and Procedures • Environmental considerations • Industry specific detail • Staff/Personnel

  7. Schedule your time • Do not underestimate how long each stage of the process will take • Consider who needs to be available and when • Give yourself plenty of time to upload your bid prior to the deadline

  8. Process variations Not all tenders will be the same. Understand the process for each tender Check: • Word limit • Presentation • Procedure and deadline for asking questions

  9. Provide all information requested • Use a checklist to ensure all referenced documents are returned • Read questions carefully and ensure all bullet points are covered • Do not make assumptions

  10. Avoid Making hollow statements: • We have competitive prices • We are the best in the market • We offer the best service Only make a statement if you can provide evidence to back it up

  11. Feedback • Incorporate any learnings from the feedback you received into your tender response process.

  12. Your response should include: • Pricing • Details of the service you can provide • Examples of your ability to deliver • Added value – the “WOW” factor

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