Performance-Based Data Management Initiative

1. Performance-BasedData Management Initiative Hugh Walkup, Ph.D. Director, Strategic Accountability Service U.S. Department of Education SIIA April 7, 2003

2. What is the vision? • Focus on outcomes and accountability • Not on compliance • Reduce burden of existing data collections • Streamline data collection process • Eliminate redundancy across ED programs • Improve data accuracy, timeliness and utility • Create Federal-State-Local partnerships • Common data standards • Collaborative solutions to common problems • Work with vendor community • Education Data Exchange Network

3. How are we going to do it? • Integrate multiple data collections OSEP, OCR, OELA, OESE, OVAE, NCES, IES PPSS, SAS use a common data repository • Focus on results rather than compliance • Provide performance information about schools and programs • Develop user-friendly access tools • Integrate with ED accountability systems • Capitalize on existing technologies

4. Schools’ States’ Districts’ Information Information Information WWW Systems Systems Systems WWW ? Periodic transfer of Common Set of Data Elements Common Data Common Data Common Data Elements Elements Elements Education Data Exchange Network Conceptual Model for the Core Data Repository Schools Districts States Department of Education US Department of Education Customized Customized Standard Standard Dept. of Ed. Reports Reports Reports Reports Public Web Page (Selected Info) Schools’ Schools’ States’ States’ Districts’ Districts’ Web Page Web Page Information Information Information Information Information Information Clearance Process (OMB Approval) Clearance Process (OMB Approval) ed.gov WWW Systems Systems Systems Systems Systems Systems Reporting Tools Reporting Tools WWW WWW Sourcing, Acquisition, Sourcing, Acquisition, Clean Clean - - Up, and Up, and Transformation Tools Transformation Tools ? ? Periodic transfer of Common Set of Query Tools Query Tools Data Elements Common Data Common Data Common Data Common Data Common Data Common Data Elements Elements Elements Elements Elements Elements Survey Tool Methods of Transmission (1) Push or pull XML files from database or web page (2) Push or pull other electronic files from database or web page (3) Web based forms Repository of Repository of (4) Paper forms Common Data Common Data (5) Other approved methods Elements Elements

5. Who’s doing what? • State Partners • Education Information Advisory Committee • NCES Forum • NCES MIS • Pilot States • Project workgroup • NCES Budget Svc. • OCIO IES • OCR OCFO • OESE OGC • OELA OUS • OSERS PPSS • OVAE OII • OET OPE • ODS FSA

6. What have we accomplished ? • Business Case > OMB Approval • FY03 Budget: $10 M • Placed in Deputy Secretary’s Office • Project Management Plan • Information Requirements Defined • Common data definitions • Demonstration Project Underway • President’s Proposed 04 Budget: $10 M

9. What should we expect this year? • Demonstration Site • Align with State Systems • National Education Data Model • Support State data initiatives • Initial k-12 shared data repository

10. Align with State Systems • Present Phase I data elements to States • Visit every State (plus DC and PR) • Data Definitions • Structure of state data systems • Develop Education Data Exchange Plans with each State • Negotiate Cooperative Agreement Task Orders with each State

11. State Site Visits • Letter from Secretary to Chiefs drafted • Identifies NCES Forum and Peer Review contacts • Schedule visits after NCLB Peer Review visits • 2-3 days • Meet with leadership • Detailed dialogue with data owners • 3-4 member teams • ED leader and/or planning team member • 2 consultants with State/local experience

12. Transforming Education ThroughPerformance-BasedData Management “…Good beginnings are not the measure of success. What matters in the end is completion. Performance. Results. Not just making promises but making good on promises.” President George W. Bush