Leading Project Teams Virtually

1. II -Maintaining Momentum For those with headsets, run your audio setup wizard after logging in Use the chat area or next page to let us know if you will be using: headset and mic teleconference option, or chat box to communicate. Leading Project Teams Virtually

2. Maintaining Momentum Welcome! Test your connection—say hello to us!! What new tool, technique, or tip did you discover this week? Remember to hit the talk button when you want to be heard and turn it off when you aren’t talking!

3. Leading Project Teams - Virtually Today 1 Getting Connected 2 3 Deliverables to Celebration Maintaining Momentum

4. Agenda • Reconnect • Breakout 1: Project Sponsor/Charter discussion • Project progress and prototyping principles • Breakout 2: Rapid prototyping at Councils • Communication platforms – pros and cons

5. Insert HBDI exercise here

7. “Progress Principle” • Small wins fuel momentum • Team Leads must speak to people’s “inner work life” • Make sense of everyday changesto the team • Help people manage their emotions to those everyday events • Pay attention to people’s motivation/drive to do the work (intrinsic vs. extrinsic)

8. Project Management 101 2. Time (schedule) 1. Quality (scope) Manage Expectations! 3. Resources (cost)

9. Project Management 101 1. Quality (scope) 2. Time (schedule) “What do you want done? What’s going to be different at the end? How good does it need to be?” Manage Expectations! 3. Resources (cost)

10. Project Management 101 2. Time (schedule) 1. Quality (scope) “When do you need it by?” “How firm is that?” Manage Expectations! 3. Resources (cost)

11. Project Management 101 2. Time (schedule) 1. Quality (scope) Manage Expectations! “What kind of budget is available?” “Who can I tap into?” “Can volunteers or other outside resources be used?” 3. Resources (cost)

13. Breakout #1 • Discuss challenges you have encountered that might have been helped by using a charter type tool. • Assign a room facilitator, recorder and someone to report out. • 8 minutes total

15. Innovation Via IDEO Invert the thinking… Carefully articulate all design specs and build to specs Prototype your way to your final design specs

16. IDEO Prototyping “Fail early to succeed sooner” • 4-6 prototypes on average • Quick, low-fidelity, low-cost experiments • Multiple teams developing prototypes • Put at least two prototypes in front of the customer/client) • Get best data by watching client interact with • the prototype

17. Breakout #2 We will put you in breakout rooms, when you get there: • Choose a facilitator, a recorder and someone who will report out. • For one of your councils’ projects, discuss how you might prototype/test ideas with your customers before trying to scale. • Discuss how you can cost-effectively take a multiple prototype approach (like IDEO did with the 4 cart prototypes). • You have 10 minutes.

18. Virtual Communication Need tools for both synchronous and asynchronous meetings. • Communication • Conferencing • Document storage and sharing

19. Project Communication/Sharing Guidelines • Which of the project tools would work best? • Given the tools we are using, what are the simple guidelines we need to follow? • What’s the cost, availability?

20. Tools!

21. Questions/ Observations?