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Documents Apostille Procedure

Documents apostille is required when there is a need to eradicate the necessity of document legalization when going to foreign countries. Documents Apostille Procedure involves different types of stages that are explained in this document.

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Documents Apostille Procedure

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  1. Apostille ​is a French word that means ‘certification’, and in a formal context, an apostille is               basically a formality of proving the authenticity and credibility of the documents such as ​personal,               educational and commercial​.                                    When you apostille any document, an apostille sticker and/or an apostille stamp is obtained from               the authority. It is a computer generated with a unique identification number and is applied to the                   back of the document. This maintains a record online & allows the concerned authorities to check                 the authenticity in a more convenient manner. After this application of the sticker from the MEA,               there usually is no need for any added certification from the embassy.                                                                    Document Apostille Process:  Notary Attestation ​:    The primary step in the authentication of the educational & personal documents is getting them                 certified from the Notary. It is done at the regional level from a lawyer or at the collector’s office.                Home Department Attestation​:   

  2. Home Department is a state level organization that certifies the personal documents. It is             responsible for the legalization of the documents which are issued under the same state             government. The Home Department is also known as Mantralaya in some states, so it’s also             called Mantralaya Attestation.                                                    HRD Attestation​:    HRD or Human Resource Department is a department of the state that solely certifies the               educational documents. Certificate verification is a significant factor in the given part of       authentication. Certificate verification is needed to be done from university or board based on         where the document is issued.                                                          SDM Attestation​:    Sub-Divisional Magistrate (SDM) is an alternative for the State attestation in some instances. It is           done when home department attestation for HRD attestation is not preferable.                      Chamber of Commerce Attestation​:    The Chamber of Commerce (CoC) is a business association and the first step in the verification of                 your commercial documents before the legalization of MEA. There is no state government’s           involvement in commercial documents.                                    MEA Attestation​:    The MEA is the arm of the central government that manages foreign affairs which will provide the                   sticker & MEA stamp as per the requirement. It is the final step of legalization when both, the                   home country and destination country are members of the Hague convention.                                   

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