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6:00 p.m. Closed Session– 2.2-3711.A.1.3.5.7

6:00 p.m. Closed Session– 2.2-3711.A.1.3.5.7. Citizens comments are included on each regular monthly meeting agenda. No prior appointment is necessary to speak during the citizen comments times. To speak on a particular agenda item, advise the attendant at the door.

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6:00 p.m. Closed Session– 2.2-3711.A.1.3.5.7

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  1. 6:00 p.m. • Closed Session– 2.2-3711.A.1.3.5.7

  2. Citizens comments are included on each regular monthly meeting agenda. No prior appointment is necessary to speak during the citizen comments times. • To speak on a particular agenda item, advise the attendant at the door. • To place an item on the Board's agenda, please notify the County Administrator's Office at least ten days prior to the Board meeting. • Any citizen concern can be communicated to the County Administrator by calling 980-7705 from 7:00 a.m. to 5:00 p.m. weekdays. All citizen complaints are recorded and responded to as soon as possible. • WHEN SPEAKING BEFORE THE BOARD, PLEASE COME TO THE PODIUM AND GIVE YOUR NAME.

  3. BOARD AGENDA Regular Meeting • PULASKI COUNTY January 28, 2008 • BOARD OF SUPERVISORS 7:00 p.m. • APPROXIMATE PRESENTED BY • TIME & ITEM • 7:00 p.m. • 1. Invocation Rev. Randy Winn, First Christian Church

  4. 7:05 p.m. 2. Recognitions a. Presentation of Resolution to Eddie Hale

  5. b. Featured Employees –The employees to be recognized at the January Board meeting and featured for the month of February 2008 have been selected from the Refuse Department and County Garage. The employees to be recognized are Arnold Johnson from the County Garage and Titus Arnold from the PSA Refuse Department.

  6. 7:15 p.m. 3. Additions to Agenda

  7. 7:20 p.m. • 4. Public Hearings: • The petition by Red Hill Asso LTD PTNS RLLP to rezone from Residential (R1) to Residential (R2) located at 5246 Wilderness Rd., (Rt. 611), Draper District – A public hearing has been scheduled to consider this request. The Planning Commission recommends approval.

  8. Front View of PropertyDecember 19, 2007

  9. Front View of PropertyDecember 19, 2007

  10. East side of PropertyDecember 19, 2007

  11. Rear View of PropertyDecember 19, 2007

  12. West View of PropertyDecember 19, 2007

  13. 7:00 p.m. • 5. Citizen Comments

  14. 7:40 p.m. • 6. Highway Matters: • a. Follow-up from Previous Board meeting: • Review of Highway Matters Section of Key Activity Timetable (KAT) – An update has been requested from Mr. Clarke on the status of VDOT road matters.

  15. b. Secondary Street Acceptance Regulations - – I have asked Shawn Utt and Dave Clarke to describe the possible impact of these changes on the County.

  16. c. Citizen Requests: 1. Timberlane Subdivision- Supervisor Sheffey advises Ms. Simms of the Timberlane Subdivision is requesting the placement of white lines onto the shoulders of the roads leading into the subdivision. 2. Haven Street - Mr. Burley Henley of Haven Street near Cougar Express advises that the recent installation of a water line has caused gravel to be washed along the road. Supervisor Conner has requested this request be presented to VDOT at the January 28 Board meeting

  17. d. Prohibition of Tractor Trailers on Little and Big Walker Mountains - Adoption of a resolution requesting that VDOT close Route 738 to tractor trailer trucks and vehicles over 35 feet in length is recommended.

  18. e. Guardrail Request – McFall Hollow Road- Mr. Rusty Jackson is requesting guardrail on McFall Hollow Road. He advises that the lack of sunlight allows the road to remain icy and dangerous. He is concerned that school buses will slide over the embankment.

  19. f. Citizen Concerns

  20. g. Board of Supervisors Concerns

  21. 8:00 p.m. • 7. Treasurer’s Report • The Honorable Melinda • Worrell, Treasurer

  22. 8:05 p.m. 8. Reports from the County Administrator and Staff: a. Key Activity Timetable (KAT)- Review of the Key Activity Timetable is requested.

  23. b. County Property Mowing Options – The County staff recommends discontinuing current contracted mowing operations in favor of hiring four staff persons to be joined with six existing persons on the school board staff. The combined crew would mow county and school board properties with a year-end reconciliation based on actual time the crew spend on various properties. This option is initially more expensive than contracting. However, the overall costs will be less over a period of four years. Furthermore, this proposal is based on the County employing these individuals on a year-round basis with full benefits. We plan to

  24. utilize this extra help in the winter months on various building renovation and other public works projects. Finally, this option provides the staff with more control over what properties get specific attention on any given week of mowing.

  25. c. Broadband Network Participation Committee and New River Valley Wireless Authority – The formation of the Pulaski County Wireless Network is providing a needed though limited service to the residents of the County. One of the limiting factors of the local wireless authority is the need for “backhaul” connectivity between the existing cell on Peak’s Knob with the internet. The establishment of a regional broadband participation committee and a related regional wireless authority is recommended as a way of addressing connectivity needs between this and other locations within Pulaski County and the New River Valley. The

  26. Broadband Network Participation Committee is proposed to be implemented as a separate participation committee under the overall structure provided by Virginia’s First Regional Industrial Facilities Authority. The purpose of the committee would be to fund the New River Valley Wireless Authority which under state code is the only public entity able to provide data connectivity services. Because the Wireless Authority could replace existing connections being leased by the County, existing lease costs could be applied to provide the local match for state and federal funding. The overall goal of the recommendation for the establishment of these entities is to expand the availability of

  27. internet access and interconnection services using state and federal funding supplemented by existing expenditures currently spent on leased lines. Board members have been presented a draft resolution creating the New River Valley Network Wireless Authority as prepared by the Planning District staff. Should the Board wish to proceed with this proposed project, it is suggested that a public hearing be scheduled and that the proposed resolution be forwarded to Tom McCarthy for revision.

  28. d. Safe Haven Child Visitation Centers of the NRV – Board members have been provided a request from the Safe Haven Child Visitation Centers of the New River Valley for the utilization of a portion of the former School Board office space on Third Street next to the Library as a location for the supervised child custody exchanges. Approval is recommended on a temporary basis pending the likely incorporation of this function in space proposed to be occupied by the Department of Social Services in the Maple Shade Shopping Center. It is my understanding that the ownership of this property is shared between the Board of Supervisors and the School Board, thus this request is being made to both boards.

  29. e. Goal Setting Schedule – Establishment of a goal setting session by the Board of Supervisors is suggested for Monday, February 11th beginning at 6:00 p.m.

  30. f. Relocation or Change of Boundary Line by Agreement - Shawn Utt and Tom McCarthy have been working to address a situation in the Dublin area where a proposed subdivision would result in lots being bisected by the existing Dublin corporate limits. Due to a variety of problems resulting from situations such as this (how do town taxes get applied, who responds to police calls, etc), the county Subdivision Ordinance prohibits the establishment of lots split by a municipal boundary. Options in addressing this situation are to require a redesign of the subdivision, modification of the ordinance to allow split lots, or revision of the Dublin corporate limits in the

  31. area of the subdivision. Based on the topography of the subdivision, conformity with the ordinance is not very practical. Thus, it is suggested that a minor boundary adjustment be implemented to allow for the division of the property in a logical manner without having to modify the ordinance.

  32. g. Presentation of Budget Goals – I would like to review the continuation of the following budgetary goals and request comment and guidance from the Board regarding any suggested changes as staff work begins on the budget process: 1. Reduce recurring operational costs, as much as possible, in order to be able to improve employee working conditions, fund Board goals, and meet other community needs on a pay-as-we-go basis;

  33. 2. Operate within current local revenues while funding critically needed capital improvements; 3. Invest to reduce future costs by maintaining roofs, improving energy efficiency, evaluating currently contracted services, replacing ongoing cost of data lines and internet access by installing fiber optic and wireless services owned by the community; 4. Adjust expenditures as may be necessary to accommodate additional debt service payments for the new Riverlawn Elementary School.

  34. 5. Consider selected special taxing districts to fund water, sewer and road improvements in new developments without affecting the general taxpayer; 6. Adjust building permit fees to more closely reflect the true cost of state mandated inspections and related permits; 7. Encourage new approaches to operational problems; and 8. Encourage continued collaboration and coordination between various organizations which may not be directly accountable to each other but all of which are paid for by the citizens of Pulaski County.

  35. h. Appointments - Appointments are needed in the following agencies: 1. Building Appeals Committee 2. Industrial Development Authority 3. Public Service Authority 4. Planning Commission

  36. i. Eddie Hale Award - As requested by the Board, the recognition committee met and recommends an annual award be given at the employee Christmas breakfast which would honor one of the featured employees who had been recognized at the monthly meetings from that year. The Recognition Committee, or any group of the Board’s choosing, would review the listing of employees who were recognized as Featured Employees throughout the year and then choose one employee and designate that employee as the recipient of the “Annual Eddie Hale Featured Employee Award”.

  37. 9:00 p.m. • 9. Items of Consent: • a. Approval of Minutes of December 17, 2007 and January 7, 2008 meeting & Correction to August 28, 2006 minutes • b. Accounts Payable • c. Appropriations and Interoffice Transfers • d. Ratification and/or Approval of Contracts, • Change Orders, Etc. • 1. Training Mini Grant • 2. Use of Savings from Commissioner’s Office to Pay for Local Subsidy • 3. Application for Local Government Challenge Grants • 4. Newbern TEA 21 Engineering Work • 5. Cloyd’s Mountain Landfill Geologic Review Proposal

  38. e. Personnel Changes • f. Budget Calendar • g. Purchasing Policy Revisions • h. Application for VPSA Funding • i. Hazardous Materials EmergencyPreparedness Grant • j. Personnel Policy Revisions • k. Law Enforcement Terrorism PreventionProgram Grant Application • l. Fairview Home Generator • m. Reassessment Photographs • n. Hiwassee Fire Department Expansion • o. Workmen’s Compensation Policy • p. Use of Refunded Dental InsurancePremiums

  39. 8:40 p.m. • 10. Citizen Comments

  40. 8:50 p.m. • 11. Other Matters from Supervisors

  41. 12. Adjournment

  42. a. Approval of December 17, 2007 and January 7, 2008 and Correction to August 28, 2006 Minutes Approval of the minutes is recommended, as is the revision to the August 28, 2006 minutes as described in a memo presented to the Board.

  43. b. Accounts Payable – Approval of the listing of accounts payable is requested.

  44. c. Appropriations & Interoffice Transfers – Approval of the interoffice transfers and appropriations is requested.

  45. d. Ratification and/or Approval of Contracts, Change Orders & Agreements, Etc. – • 1. Training Mini Grant – Pulaski County was one of 51 jurisdictions to be awarded  a Training Mini- Grant in the amount of $3,001. This is a grant that was applied for on behalf of the County Fire Departments. It is for the purchase of a rescue manakin and fire, rescue and hazmat training videos.  Ratification of the acceptance of this grant and approval of the related expenditure is recommended.

  46. 2. Use of Savings from Commissioner’s Office to Pay for Local Subsidy – The State Compensation Board has frozen the replacement of constitutional officer staff vacancies for a 90-day period as a way of reducing state expenditures. This 90-day freeze will have a direct impact on the Treasurer’s office. However, the Commissioner’s Office would not be impacted since the employee vacancy would be in a county funded rather than comp board funded position. In addition, the turnover in the Commissioner’s office will provide the County with a savings sufficient to fund the anticipated vacancy in the Treasurer’s office for a 60-day period using local funds. I would like to request ratification of administrative authorization to advertise and fill both vacancies based on these circumstances.

  47. 3. Application for Local Government Challenge Grants – Approval to submit an application a Local Government Challenge Grant on behalf of the Fine Arts Center is requested as a way of seeking a state match to the $11,000 in local funding for the Center anticipated for the FY 2008-09 budget based on current year expenditures.

  48. 4. Newbern TEA 21 Engineering Work- Approval of the contract with Anderson and Associates for the additional survey work behind the Holiday Inn is requested.

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