What is „nestor“ ? The German approach to digital long-time preservation

1. What is „nestor“ ?The German approach to digital long-time preservation Dr. des. Beate Sturm | Sven Vlaeminck Goettingen State- and University Library (SUB) sturm@sub.uni-goettingen.de | vlaeminck@sub.uni-goettingen.de Beate Sturm | Sven Vlaeminck | SUB Göttingen

2. Table of Content • Introduction • What is „nestor?“ • German activities in digital long-term preservation • Two sample projects regarding scientific research data in context of digital data preservation • nestor online-survey / Project KoLaWiss • Project PARSE.Insight • Questions and discussion Beate Sturm | Sven Vlaeminck | SUB Göttingen

3. What is „nestor“? nestor is… • the German Network of Expertise in long-term STOrage of digital Resources in Germany • a cooperative project of libraries, archives and museums as well as of leading experts forming a network of expertise in long-term preservation and long-term availability of digital resources. Beate Sturm | Sven Vlaeminck | SUB Göttingen

4. Goals and mission • Mission: • To secure the preservation of digital resources in Germany • To work with others internationally to secure our digital memory and knowledge base • nestor is funded by the German Ministry of Education and Research (BMBF) • The funding amounts to approx. 1,500,000 EUR [September 2006 to August 2009] Beate Sturm | Sven Vlaeminck | SUB Göttingen

5. Tasks of nestor • to make available expertise and information • to make co-operation possible • to present models of procedures and best practices • to establish standards • to raise awareness • to disseminate the aims of long-term preservation • to prepare a sustainable future organization Beate Sturm | Sven Vlaeminck | SUB Göttingen

6. nestor activities Beate Sturm | Sven Vlaeminck | SUB Göttingen

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10. Digital long-term preservation Presentation of the results of an online-survey at the Georg-August University of Göttingen Beate Sturm | Sven Vlaeminck | SUB Göttingen

11. The online-survey • Introduction • Results of the online-survey • Findings and conclusions Beate Sturm | Sven Vlaeminck | SUB Göttingen

12. Organizational structures of the University of Göttingen • Approx. 25.000 students • 13 faculties, covering the full scientific spectrum • Some related institutions like… • Max-Planck Institutes • German Primate Center • joint computer center GWDG (Gesellschaft für wissenschaftliche Datenverarbeitung mbh Göttingen) Beate Sturm | Sven Vlaeminck | SUB Göttingen

13. Goals and tasks of the online-survey • Examination of… • Awareness and needs for digital preservation at university level • Legal requirements, agreements, etc. • Affected formats and the amount of formats • Metadata use and needs • Current practice and structures Beate Sturm | Sven Vlaeminck | SUB Göttingen

14. The realization of the online-survey in spring/summer 2007 • Recipients • More than 4.000 staff members • Return ratio • 291 responses Beate Sturm | Sven Vlaeminck | SUB Göttingen

15. Results of the online-survey Beate Sturm | Sven Vlaeminck | SUB Göttingen

16. Is your department interested in LTP of digital data? Are there any plans for LTP of digital data in your area? • General statements • Approx. 80 % are interested in digital long-term preservation (LTP), but in contrast…. • …only approx. 12% are planning LTP-measures in the future. Beate Sturm | Sven Vlaeminck | SUB Göttingen

17. Do you know about any legal requirements agreements, etc. regarding digital preservation in your area? • the knowledge of mandatory policies • More than three-fourths replied that they don‘t know about legal requirements and agreements – the knowledge of mandatory policies is not very widespread. Beate Sturm | Sven Vlaeminck | SUB Göttingen

18. Are the data which should be preserved in standard formats? Are the formats well known and/ or documented in the subject community? • Data formats • It seems that between half and nearly two-third of the data are in a "well known" formats (e.g. PDF, TXT, PPT) • There is a huge variety of formats. In total, 96 different formats were mentioned at the University of Göttingen. • Several proprietary formats are in use. Beate Sturm | Sven Vlaeminck | SUB Göttingen

19. Are there any technical metadata about the data? • Technical metadata • Data and digital objects don‘t contain metadata in the majority of cases. Beate Sturm | Sven Vlaeminck | SUB Göttingen

20. Are there any descriptive or administrative metadata about the data? • Descriptive and administrative metadata • Approx. 46 % of the respondents said, that the data contain descriptive and administrative metadata. Beate Sturm | Sven Vlaeminck | SUB Göttingen

21. Timeframes for digital preservation Beate Sturm | Sven Vlaeminck | SUB Göttingen

22. By which means do you or your staff members currently ensure the availability of your / their data? • Current measures • Often staff members themselves are responsible for their data… • In case of leaving the department, the staff often has to explain where/how he or she stored the data. • A long-time preservation of digital data is not given Beate Sturm | Sven Vlaeminck | SUB Göttingen

23. Findings and conclusions Beate Sturm | Sven Vlaeminck | SUB Göttingen

24. …findings and first conclusions… • There is a huge interest in digital preservation...but as for now there is little planning. • The knowledge of mandatory policies is not very widespread, less than a quarter of the respondents know about it... • There is a general lack of metadata: Most files don't have technical metadata... descriptive metadata is often missing, too. • The metadata used are often not standardized. • The formats in use are very heterogeneous and often not well documented. • In most cases the staff is responsible for preserving the data...only a few departments have policies concerning digital preservation. • A sustainable practice and a sustainable policy are missing!!! Beate Sturm | Sven Vlaeminck | SUB Göttingen

25. The Project KoLaWiss “Cooperative long-term preservation for centers of science and research” http://kolawiss.uni-goettingen.de/ Beate Sturm | Sven Vlaeminck | SUB Göttingen

26. “Cooperative long-term preservation for centers of science and research” Goals and tasks: • Collection of data that are generated at different scientific institutions • Classification of these data in categories (e.g. legal or technical) • The long-term preservation of primary digital data is examined regarding the topics of legal questions, technical issues, costs, organization and promotional issues • Concepts for sharing competences and tasks • Development of business, cost and accounting models • The results of this study at the University of Goettingen will be generalized for other centers of science and research Beate Sturm | Sven Vlaeminck | SUB Göttingen

27. The Project PARSE.Insight DELOS Summer-School June 8 - 13 2008 | Tirrenia| Italy Beate Sturm | SvenVlaeminck | SUB Göttingen

28. PARSE.Insight - alliance • Alliance for permanent access • Numerous stakeholders from the world of science: • e.g.: • nestor • The European Science Foundation • European Space Agency • European Organization for Nuclear Research • Max Planck Society • Centre National d'Etudes Spatiales • Science and Technology Facilities Council • The British Library • Digital Preservation Coalition DELOS Summer-School June 8 - 13 2008 | Tirrenia| Italy Beate Sturm | SvenVlaeminck | SUB Göttingen

29. PARSE.Insight - aim • developing of a roadmap for supporting the e-infrastructure • maintaining long-term accessibility and usability of scientific information in Europe DELOS Summer-School June 8 - 13 2008 | Tirrenia| Italy Beate Sturm | SvenVlaeminck | SUB Göttingen

30. PARSE.Insight - partners • Project duration: 03/08-02/10 • 9 partners: • Science and Technology Facilities Council, (STFC) • Goettingen State and University Library (SUB) • Max Planck Society (MPG) • German National Library (DNB) • European Organization for Nuclear Research (CERN) • European Space Agency (ESRIN) • University of Hagen (FU) • International Association of Scientific, Technical & Medical Publishers (STM) • National Library of the Netherlands (KB) DELOS Summer-School June 8 - 13 2008 | Tirrenia| Italy Beate Sturm | SvenVlaeminck | SUB Göttingen

31. PARSE.Insight - WPs • 7 work packages: • WP 1: Management • WP 2: Development of a roadmap • WP 3: Community insight • WP 4: Gap analysis • WP 5: Impact analysis • WP 6: Sustainability and evaluation • WP 7: Dissemination DELOS Summer-School June 8 - 13 2008 | Tirrenia| Italy Beate Sturm | SvenVlaeminck | SUB Göttingen

32. PARSE.Insight - Contact PARSE.Insight: http://www.parse-insight.eu/ (coming soon) Alliance for Permanent Access: http://www.alliancepermanentaccess.org/ DELOS Summer-School June 8 - 13 2008 | Tirrenia| Italy Beate Sturm | SvenVlaeminck | SUB Göttingen

33. Beate Sturm | Sven Vlaeminck | SUB Göttingen

34. Finally… we would like to ask you some questions! • Are there any policies concerning LTP in your university/company? • What could be a way to implement policies in your department/ university? • Do these policies affect your daily scientific/professional work? • What do you think about the awareness concerning LTP in your company/university? • What kind of experience have you gained (e.g. access to data and metadata, legal problems etc.)? Beate Sturm | Sven Vlaeminck | SUB Göttingen

35. CC Licence • Dieses Werk ist unter einem Creative Commons Namensnennung-Keine kommerzielle Nutzung-Weitergabe unter gleichen Bedingungen 3.0 Deutschland Lizenzvertrag lizenziert. Um die Lizenz anzusehen, gehen Sie bitte zu http://creativecommons.org/licenses/by-nc-sa/3.0/de/ oder schicken Sie einen Brief an Creative Commons, 171 Second Street, Suite 300, San Francisco, California 94105, USA. Beate Sturm | Sven Vlaeminck | SUB Göttingen