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Solving the Mysteries of NIH Policies and Procedures

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Solving the Mysteries of NIH Policies and Procedures

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    2. Feeling bombarded with information?

    3. Know Your Resources! On-line Information: Invaluable at Each Phase of the Application Process Identifying opportunities Finding your go-to people Preparing the application Managing your award Submitting an amended application

    4. Identifying Opportunities

    5. Search Grants.gov to Identify Potential Funding Agencies

    6. NIH GUIDE for Grants and Contracts Official notification of NIH policies, notices and availability of funds All Program Announcements (PA) and Requests for Applications (RFA) are published in “The Guide” http://grants1.nih.gov/grants/guide/index.html

    9. Pay Attention to the Solicitation What’s in an RFA or PA Section I. Funding Opportunity Description     1. Research Objectives Section II. Award Information     1. Mechanism(s) of Support     2. Funds Available Section III. Eligibility Information     1. Eligible Applicants       A. Eligible Institutions       B. Eligible Individuals

    10. What Else Is in an RFA/PA? Section IV. Application and Submission Information     1. Address to Request Application Information     2. Content and Form of Application Submission     3. Submission Dates and Times       A. Receipt and Review and Anticipated Start Dates         1. Letter of Intent     4. Intergovernmental Review     5. Funding Restrictions     6. Other Submission Requirements

    11. What Else Is in an RFA/PA?   Section V. Application Review Information     1. Criteria     2. Review and Selection Process       A. Additional Review Criteria       B. Additional Review Considerations       C. Sharing Research Data       D. Sharing Research Resources     3. Anticipated Announcement and Award Dates

    12. What Else Is in an RFA/PA? Section VI. Award Administration Information     1. Award Notices     2. Administrative and National Policy Requirements       A. Cooperative Agreement Terms and Conditions of Award         1. Principal Investigator Rights and Responsibilities         2. NIH Responsibilities         3. Collaborative Responsibilities         4. Arbitration Process     3. Reporting

    13. Section VII. Agency Contact(s)     1. Scientific/Research Contact(s)     2. Peer Review Contact(s)     3. Financial/ Grants Management Contact(s) Section VIII. Other Information - Required Federal Citations And Finally…

    15. Types of Grant Programs: http://grants.nih.gov/grants/funding/funding_program.htm

    16. Refining Your Idea

    17. Determining Relevancy of Your Project to the Institute Portfolio Look on Institute websites for program highlights, areas of emphasis, priorities Talk to Program staff at the funding Institute Look in CRISP to see what NIH is currently funding

    18. Institutes post funding opportunities and staff contacts on their web pages

    19. Talk to staff at NIH RFAs and PAs include contact names. Use organizational charts or contact lists on Institute website (to look for a name) www.nih.gov NIH Staff Directory (if you know the name) http://ned.nih.gov/

    20. Search CRISP (NIH’s Database of Funded Research Projects) Search CRISP database to: Analyze current Institute portfolio Areas with few funded projects Research areas already well funded Locate experienced NIH funded investigators in your area of interest Potential mentors/collaborators Check out the competition

    25. Preparing the Application

    26. Application Essentials Application instructions and forms http://grants1.nih.gov/grants/forms.htm Read the application instructions carefully! Schedule of receipt dates: http://grants.nih.gov/grants/dates.htm Know your receipt date!

    27. Grant Writing Guides, Tip Sheets and Tutorials Many Institutes publish on-line documents to assist with grant preparation These documents may be Institute-centric, but the basic concepts apply to all applications Institute practices vary - if you have questions as you prepare your application, call the NIH program staff person in your area of interest!

    29. Congratulations, you’ve received an award! So what are your important resources?

    30. General Grant Information Status: (Application awarded) Institution Name: (nih) School Name: (School of Medicine) School Category: (OVERALL MEDICAL) Division Name: (NONE) Department Name: (Cell Biology and Physiology) PI Name: (Apin, Walt) Grant #: (1R01CA048483-01) Proposal Title: (New Important Cancer Research) Proposal Receipt Date:08/31/2002 Last Status Update Date:03/02/2003 Current Award Notice Date: 03/02/2003

    31. Application Information Award Document Number: (R1MH99999A) FSR Accepted Code: (Y/N) Snap Indicator Code: (Y/N) Eligible for Project Extension: (Y/N) Priority Score: (140) Percentile: (5.0)

    32. Status History Status Message (Application awarded) Primary Institute or Center Assignment (NATIONAL CANCER INSTITUTE) Institute Center Assignment Date (10/01/2002)

    33. Study Section Init. Review Group: (ZRG1 AAAA-3) Council Meeting Date (YYYYMM): (200211) Meeting Location: (RM301 6701 Rockledge Drive Bethesda) Meeting Date: (Meeting Time:1000)

    34. Awards Direct Cost ($100,000) Facilities And Administrative ($50,001) Fee ($0) Total Cost ($150,000)

    35. Contacts Scientific Review Administrator (SRA) (Public, John 301-555-1212 ipublic@nih.gov) Grants Management Specialist (GMS) (Adams, John 301-234-6789 jpublic@nih.gov) Program Official (PO) (Smith, Adam 301-234-8989 commons@od.nih.gov)

    36. Other relevant documents available in status e-Application Summary Statement Latest FSR Latest NGA Abstract (Awarded Grant)

    37. Read the Summary Statement! See IRG recommendations Note budget changes

    38. Read the Notice of Grant Award for Terms and Conditions of Award! NIH Grants Policy Statement http://grants1.nih.gov/grants/policy/policy.htm

    39. The NIH GPS and the Nature of the NIH Grant Relationship Explicitly defines the roles, responsibilities and lines of communication, among the various individuals involved Explicitly communicates that the Notice of Grant Award is a legal document that creates legal obligations to perform in accordance with its provisions Sets high standards for grantees

    40. NIHGPS Focus on Grantee Responsibilities Monitoring and enforcement are clearly identified priorities NIH expects grantees to take active steps, including establishing internal control systems NIH expects grantees to comply not only with federal requirements but also with state and local laws and with the grantee’s own policies

    41. “Flow-down” of Requirements from OMB A-110 to NIHGPS OMB Circular A-110 is implemented in HHS regulations at 45 CFR 74. http://www.access.gpo.gov/nara/cfr/waisidx_00/45cfr74_00.html Codification of Government-wide Grants Requirements by Department and Agency at http://www.whitehouse.gov/omb/grants/chart.html

    42. Program legislation and regulations cited in the NGA (e.g., 42 USC 241; 42 CFR 52) Restrictions on the expenditure of federal funds in appropriations act 45 CFR Part 74 or 45 CFR Part 92 NIHGPS in effect at beginning of budget period Notice of Grant Award (NGA) Relationship between NIHGPS and other terms and conditions of a grant award?

    43. The NIHGPS is a “living” document The policy can be revised or the contents can be corrected via a Notice in the NIH Guide, with corresponding edits to the NIHGPS. OPERA is interested in your comments about the content of the document If you are interested in proposing a change to the policy you can send your recommendation to the GMO on the NGA, OPERA staff or GrantsPolicy@od.nih.gov

    44. General Resources

    45. Have a question on an application or a general policy question? Contact OPERA or the grants management specialist listed on the NGA.

    46. GrantsInfo Handles requests for grant applications, program guidelines, general information on grant applications and review policy Office of Extramural Research National Institutes of Health 6701 Rockledge Drive, Suite 6095 Bethesda, Maryland 20892-7910 PHONE: 301-435-0714 FAX: 301-480-0525 e-mail: grantsinfo@nih.gov

    47. Find the Acronyms and Lingo Confusing? Glossary of NIH terms: http://grants1.nih.gov/grants/glossary.htm NIH acronym definitions: http://grants1.nih.gov/grants/acronym_list.htm

    49. Questions Office of Policy for Extramural Research Administration Carol Alderson Aldersoc@mail.nih.gov 301-435-0949 Megan Columbus Megan.columbus@nih.gov 301-435-0937

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