Structured Approach to Project Processing

1. Structured Approach to Project Processing By Vanessa Wong Structured Approach to Project Processing

2. Introduction The goal of this presentation is to… • Present a general approach for project processing • Introduce or recap possible tools which may be used in the process • Structure of written report • Structure of verbal report • Fill up the schedule for the structures seminar… Structured Approach to Project Processing

3. General Approach for Project Processing • Obtain specifications • Identify problem • Project scheduling • Review past work / experience • Literature review / research • Devise solution • Summarize and present solution Structured Approach to Project Processing

4. General Approach for Project Processing Obtain specs: • Obtain specifications from client or boss • Review information given and fill out any request for information (RFIs) if required Identify problem: • Identify scope of work required and total number of hours allotted for project Structured Approach to Project Processing

5. General Approach for Project Processing Project scheduling • Ensures that you spend appropriate amount of time on project / task Structured Approach to Project Processing

6. General Approach for Project Processing Review past work / experience: • Browse through company records for similar projects • Use and create templates where possible to simplify work • Consult experienced individuals (colleagues, superiors…etc) • As a last alternative, one can always go to references found in old course notes Structured Approach to Project Processing

7. General Approach for Project Processing Literature review / research: • Internet research, books / textbooks • Tools  http://scholar.google.com/ UBC library catalogue (Reading rooms, Articles and Ejournals) Interlibrary loans Structured Approach to Project Processing

8. Helpful Tools Interlibrary loans • Obtain books available at other libraries in North America • Free of charge! Structured Approach to Project Processing

9. General Approach for Project Processing Devise solution: • Use computer tools where possible to reduce time spent on rework • Record all steps taken to aid in presentation of results • Review original specifications to ensure that all objectives have been fulfilled / met Structured Approach to Project Processing

10. General Approach for Project Processing Present solution: • Less than 1 page of executive summary (approximate attention span of your boss) • Tools  Microsoft Word (text) AutoCad, Microsoft Visio, Paintshop (2-D graphics) AutoCad Inventor, Solid Works, 3D Studio (3-D graphics) Structured Approach to Project Processing

11. General Approach for Project Processing Conclusion / Executive Summary • Bullets are preferred because of its simplicity and neatness Structured Approach to Project Processing

12. General Approach for Project Processing Structure of written report • Abstract • Introduction • Table of Contents • Body (results of investigation, discussion of results…etc) • Conclusion • References • Appendix (if necessary) Structured Approach to Project Processing

13. Helpful Tools A neat trick with the table of contents and figure captions… • If all the headings that you want to appear in the table of contents are formatted using the “styles and formatting” command • Then… Structured Approach to Project Processing

14. Helpful Tools Structured Approach to Project Processing

15. Helpful Tools Structured Approach to Project Processing

16. Helpful Tools • Referencing other figures, tables, or equations Structured Approach to Project Processing

17. Helpful Tools • You can choose to reference another footnote, equation, figure, table…etc. • A link will be created to the specified object such that object numbers will be automatically updated after changes are made Structured Approach to Project Processing

18. General Approach for Project Processing References • The common formats used for references in North America are the MLA (Modern Language Association, Liberal Arts and Humanities) format or APA (American Psychological Association, Social Sciences) format MLA Example. In the text of the paper… The effects of higher modes in MDOF structures are significant (Will 1992). Structured Approach to Project Processing

19. General Approach for Project Processing In the Works Cited list… One Author Brinkley, Alan. The Unfinished Nation. New York: Knopf, 1993. Scholarly Journal Articles Murphy, Karen L., Roseanne DePasquale, and Erin McNamara. "Meaningful Connections: Using Technology in Primary Classrooms." Young Children 58.6 (2003): 12-18. Structured Approach to Project Processing

20. Structure of a verbal report • Duration should be short (5 – 10 minutes) • Brief overview of your findings, emphasizing the most important points of your report • Make use of pictures and tables where possible for ease of understanding • If power point presentations are used, make sure the text is clearly visible (large font size, contrasting text and background colors) Structured Approach to Project Processing

21. Questions? Structured Approach to Project Processing