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Counting student activity

Counting student activity. Examples – how should the student be recorded in HEIFESXX?.

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Counting student activity

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  1. Counting student activity Examples – how should the student be recorded in HEIFESXX? • Q1. A student starts a degree in September 2012 with exams in June 2013. After a summer break they re-enrol in September 2013 for the 2nd year of the degree. How should the 1st year be returned in HEIFES? Ans. COLUMN 1 HEIFES12.This is a standard year of programme of study as the activity is within the 2012-13 academic year only. It should be counted at the start of the year of programme of study, in September 2012, and therefore should be returned in Column 1 of HEIFES12.

  2. Year of instance, standard Sep 2012 Jun 2013 Sep 2013 Jun 2014 Academic years 1 Aug 2012 1 Aug 2013 1 Aug 2014

  3. Counting student activity Examples – how should the student be recorded in HEIFESXX? Q2.A student starts a degree in January 2013 and they will only study in ‘normal’ term time (i.e. January-Easter, Easter-June, September- December). How should the 1st year be returned in HEIFES? Ans. COLUMN 2 HEIFES12.This is a non-standard year of programme of study as there is activity in both the 2012-13 and 2013-14 academic years. It should be counted at the start of the year of programme of study, in January 2013. Therefore this year of programme of study should be returned in Column 2 of HEIFES12.

  4. Years of instance, non-standard Jan 2014 Jan 2013 Dec 2013 Academic years 1 Aug 2012 1 Aug 2013 1 Aug 2014

  5. Counting student activity Examples – how should the student be recorded in HEIFESXX? • Q3. A student starts a 15 month MSc in January 2013 and finishes in April 2014. Following exams in December 2013 they work solely on their dissertation until April 2014. How should the MSc be returned in HEIFES? • Ans. COLUMN 2 HEIFES12 and COLUMN 2 HEIFES13.The MSc is split into 2 years of programme of study – January 2013 to January 2014 and then January 2014 to January 2015. •   The 1st year of programme of study is non-standard as there is activity in both the 2012-13 and 2013-14 academic years. Like in example 2, this 1st year of programme of study is counted on January 2012 and is therefore returned in Column 2 of HEIFES12. •   The 2nd year of programme of study is standard as there is activity in the 2013-14 academic year only. It should be counted at the start of the year of programme of study, in January 2014, and is therefore returned in Column 2 of HEIFES13.

  6. Year of instance, non-standard Year of instance, standard Jan 2013 Jan 2014 Apr 2014 Jan 2015 Academic years 1 Aug 2012 1 Aug 2013 1 Aug 2014

  7. Non-completion Examples – completion or non-completion? • Q1. A full-time student starts the year of programme of study in October 2012 intending to study 8 modules, all having exams in June 2013. The student turns up to the final exam for all modules in June. • Ans. COMPLETION. As the student turned up to the final exam in each module in June, they are classed as a completion.

  8. Non-completion Examples – completion or non-completion? Q2. As in 1, but in one module the student did not attend the final exam in June (assuming it’s impossible to pass without taking this exam). Ans. DEPENDS. The student can still be counted as a completion if they take the final exam within 13 calendar months of the start of the year of programme of study, i.e. they must take the final assessment by Nov 2013. Otherwise, they would be a non-completion.

  9. Non-completion Examples – completion or non-completion? • Q3. As in 1, but for one module the final exam only constitutes 10% of the mark and the award of credit is only based on overall mark. Having achieved 100% in all the coursework the student has passed the module prior to the final exam and does not attend. • Ans. COMPLETION. As the student has already passed this particular module before sitting the final exam, they do not need to undergo the final exam in order to be classed as a completion for this particular module.

  10. Non-completion Examples – completion or non-completion? Q4. As in 1, but the student interrupts their study part way through the year due to illness, intending to return 12 months later to carry on where they left off. Ans. NON-COMPLETION. In the year of programme of study where they leave, they would be classed as a non- completion as they will not have completed the activity they intended to in that year of programme of study. (In the year of programme of study where they return, their completion status will depend on the modules taken in that year of programme of study.)

  11. Table 6 Examples – included in Table 6 or not? • Q1. A HEFCE-fundable student starts a full-time degree in September 2012 having never studied at the college before. • Ans. INCLUDED. This student would be included in Table 6 as they are active as a FTS UG HEFCE-fundable student in 2012-13 and have not been HEFCE-fundable or employer co-funded FTS UG students in either of the preceding two academic years as students of the same college.

  12. Table 6 Examples – included in Table 6 or not? Q2. A HEFCE-fundable student starts a full-time degree in January 2013 (with non-standard years of programme of study) having never studied at the college before. Ans. INCLUDED. This student would be included in the table as they are active as a FTS UG HEFCE-fundable student in 2012-13 and have not been HEFCE-fundable or employer co-funded FTS UG students in either of the preceding two academic years as students of the same college.

  13. Table 6 Examples – included in Table 6 or not? Q3. As in 2, but the student withdraws in March 2013. Ans. INCLUDED. Same answer as 2, as the criteria to be counted in the table includes students who withdraw after 2 weeks of starting their year of programme of study even if they non-complete their year of programme of study.

  14. Table 6 Examples – included in Table 6 or not? Q4. A HEFCE-fundable student starts a full-time degree in January 2012 (with non-standard years of programme of study) having never studied at the college before. Ans. NOT INCLUDED.This student would not be included in the table as they have been active as a FTS UG HEFCE-fundable student at that college in 2011-12. However this student would have been counted in Table 6 of HEIFES11.

  15. Identification of old-regime and new-regime students ‘End on course’ - Example • A student studies full-time at a further education college towards an HNC during the 2011-12 academic year. Upon successful completion of the HNC, they progress at the college to a full-time HND starting in September 2012. Following successful completion of the HND, the student progresses to a full-time first degree with honours at a higher education institution in the 2013-14 academic year. • In this case, the HND cannot be treated as an end-on course to the HNC and therefore the student would be treated as subject to the new regime in 2012-13 and each subsequent year.

  16. Identification of old-regime and new-regime students ‘Transferring’ – Examples (1) • A full-time student commences study in 2011-12 for a HND in engineering, but on the recommendation of the academic authority changes to study full-time from 2012-13 for a BSc in mathematics at the same college instead. The student has retained their eligibility for student support under the regulations that applied up to 2011-12 • The student would be treated as having transferred because the mode and level of study has not changed, they have not taken any breaks beyond 12 months (disregarding an normal intervening vacation) and the transfer was on the recommendation of the academic authority

  17. Identification of old-regime and new-regime students ‘Transferring’ – Examples (2) • A full-time student commences study for a BA in French in 2011-12, but decides (for whatever reason) that they no longer wish to continue the course and so they withdraw. The student subsequently decides to commence study for a BA in history at another institution from 2012‑13. • Because withdrawal from the French degree and commencement of the history degree were not agreed by both institutions, the student is not treated as a transfer and is therefore treated as new-regime

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