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CIR Desktop Manual for Purchasing

CIR Desktop Manual for Purchasing. C. Mavis/S. Pochinco Date: 23 rd September, 2009. Windchill RPPA replacement system. Windchill version of the RPPA system is called PCS for Product Cost System The new RPPA document is a CIR for Cost Information Request.

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CIR Desktop Manual for Purchasing

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  1. CIR Desktop Manual for Purchasing C. Mavis/S. Pochinco Date: 23rd September, 2009

  2. Windchill RPPA replacement system • Windchill version of the RPPA system is called PCS for Product Cost System • The new RPPA document is a CIR for Cost Information Request. • As of October 1, all requests for quote must be processed through PCS.

  3. CIR Process Flow

  4. CIR Routing When a CIR is created and the cost type is refined, it is automatically routed to purchasing

  5. CIR Routing • When a CIR is submitted, the designated buyer will receive an ‘Auction/RFQ’ Windchill task and email notification.

  6. CIR Routing • When a part number is entered into a CIR, the commodity is defaulted to the list entered into Windchill. If parts are mis-routed, contact the purchasing gatekeeper to have it updated.

  7. CIR Routing – Reassigning a CIR • From your Windchill worklist, click the box for the task to be re-assigned and click ‘Reassign’ *If you do not choose a new buyer before doing this, the task will re-assign to you!

  8. Task in work-list when receive CIR Click to enter CIR Sending a RFQ to Suppliers

  9. Sending a RFQ to Suppliers Click here to view part details and prepare quote

  10. Sending a RFQ to Suppliers • Send out RFQ using Co-eXprise https://eec.co-exprise.com/trw/SDefault.aspx

  11. Part Number CIR (RPPA) # Forms Print Volume (s) Suppliers Sending a RFQ to Suppliers In Co-eXprise: • The “round” is labeled by the part number • The “event” is labeled by the CIR (RPPA) # and should contain the volume (s), print, suppliers, and required TRW forms (GSQM, packaging, etc.)

  12. Sending a RFQ to Suppliers Once the RFQ has been submitted through Co-exprise, the action can be approved in your Windchill worklist. Click here to approve the worklist task

  13. Sending a RFQ to Suppliers Click here when the RFQ has been sent Click here to send the CIR back to engineering for further definition

  14. Approving an RFQ Once an RFQ is sent, another task will appear in your worklist. This task should remain in your worklist until you’ve received the final quote from the supplier and have attached it to the part detail.

  15. Approving an RFQ Once the quotes are received from the supplier, they must be attached to the part details in the CIR. DO NOT attach the part quote to the front of the CIR. This is for the final Finance summary! Attach supplier quotes here

  16. Approving an RFQ By clicking here, the CIR will be sent to the commodity manager for approval. Click here if you are ready to submit the CIR to finanace

  17. Preparing RFQ documents in CIR Click here to view part details and prepare quote

  18. Preparing RFQ documents in CIR Click here to add suppliers in which RFQ will be sent Click here to create RFQ documents

  19. Preparing RFQ documents in CIR Click here to create a html file that can be sent out to suppliers. Note: this step will NOT send the request to the supplier If all the information is correct, click OK • Once the html file is created, the buyer should email the file to themselves in order to load it into Co-Exprise.

  20. Preparing RFQ documents in CIR The system automatically shows ‘submitted’ because we no longer send RFQ’s through Windchill

  21. System Support Contacts • Programming/System – Akwasi Agyekum, Ken Corrion • Engineering – Joe Connor, Carol Mavis • Purchasing – Sarah Pochinco, Avelino Salceda • Finance – Mike Deming • Link to Online manual: https://connect.trw.com/help/PCS/

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