90 likes | 219 Views
Financial rules in FP7 Some basics normal accounting and management principles no ”special solutions” for FP7 necessary, economic within contract period Direct costs = actual costs (accounting) (*) Indirect costs = flat rates or real indirect costs Time records !!
E N D
Financial rules in FP7 • Some basics • normal accounting and management principles • no ”special solutions” for FP7 • necessary, economic • within contract period • Direct costs = actual costs (accounting) (*) • Indirect costs = flat rates or real indirect costs • Time records !! --------------------------------------- (*) Exception: Marie Curie Actions have country specific fixed rates
Project types – reimbursement Collaborative projects • Direct costs + Indirect costs 60% = = Total Costs Reimbursement of Total Costs • RTD activity: 75 % • Demonstration: 50 % • Management: 100% • Other activity: 100 % Coordination and Support Actions • Direct costs + Indirect costs x % = = Total Costs Reimbursement of Total Costs (100%) - Direct Costs + Indirect costs 7 %
Novelties in FP 7 (Time frame: First projects to start in January 2008, first reporting in January 2009) • Additional Cost is gone ”Eligible Cost” • 60 % flat rate oh & 75 % reimbursement • (Collaborative Projects/RTD Activity) • (Demon. 50%; Mgmnt 100 %; Other act. 100 %) • ALL types of staff ! • Management cost • - no longer a 7 % limit negotiation …… • - only financial and administrative management; • RTD management in RTD activity • Audit certificate: fewer, almost none • - only if cumulative contribution is > 375 000 € • - not mandatory at project end • Prefinancing • - 1st instalment = 160 % of an average contribution per reporting period, minus 5 % of total contribution (goes to guarantee fund) • - 2nd instalment = 1st year’s accepted contribution • - etc • - last instalment = 90 % of contribution minus what has already been paid
Shared cost ; RTD activities Eligible Cost • Indirect cost /OH : • flat 60 % x dir. cost (not subcontr.) • or: real overhead Subcontracting Other spec. costs Consumables Other direct costs Travel Direct costs Durable equipm.) • Personnel • >Gross salary & social charges EU pays 75 (50) % ”Contribution” • All costs: • normal accounting principles • actual, necessary, economic • within project/accounting/period • - ”actual hours” => time records !! N.B. Official cost categories are ’Personnel’, ’Subcontracting’; ’Other’ ( sub-categories project specific & traditional )
Shared cost for CSA/ Coordination and Support Actions ; 100% reimbursement • Indirect cost /OH : • flat 60 % x dir. cost (not subcontr.) • !! OH payment = • max 7% !! Subcontracting Other spec. costs Consumables EC contribution Other direct costs Direct costs Total cost Travel Durable equipm. • Personnel • all types of staff charged as direct cost Official cost categories: ’Personnel’, ’Other direct costs’;’Subcontracting’; ’Indirect costs’; others only ”project specific” & traditional • All costs: • normal accounting principles • actual, necessary, economic • within project/accounting/period • Time records !
FP6/ Additional Cost (oh 20 %) 100 % EU pays 120 OH 20 Dir 100 FP7 / Collaborative Project/RTD (oh 60 %) 75 % FP7 / CSA (oh 7 %) 100 % (Coordination and Support Actions EU pays 120 OH 60 OH 7 EU pays 107 Dir 100 Dir 100 75 25 FP7 / ERC (oh 20 %) 100 % (European Research Council) FP7 / Marie Curie (oh 10 %) 100 % EU pays 120 OH 20 EU pays 110 OH 10 Dir 100 Dir 100
Shared cost ; RTD activities 7:e ramprogrammet Additional Cost x 100 % Eligible Cost x 75 % • Same reimbursement! • 100 +20 = 120 • (100 + 60) x ¾ =120 • Indirectcost /OH : • flat 60 % x dir.cost (not subcontr.) • (- or: real overhead) OH : 20 % x dir. cost (not subcontr.) Subcontracting Subcontracting Other spec. costs Other spec. costs Consumables Consumables Other direct costs Travel Travel Direct costs Durable equipm. (>20 kSEK) Durable equipm. • Personnel • ”temporary” types of staff charged as direct cost • Personnel • >All types of staff charged as direct cost EU pays 75 % Own resources: staff, overhead ”Contribution” • All costs: • normal accounting principles • actual, necessary, economic • within project/accounting/period • - ”actual hours” => time records !! N.B. Official cost categories are ’Personnel’, ’Subcontracting’; ’Other’ ( sub-categories project specific & traditional )
Shared cost for ERC projects Eligible Cost x 100 % OH : 20 % x dir. cost (not subcontr.) Subcontracting Other spec. costs Consumables Total cost = EC contribution Travel Direct costs Durable equipm. • Personnel • all types of staff charged as direct cost Own resources: staff, overhead • All costs: • normal accounting principles • actual, necessary, economic • within project/accounting/period • Time records ! N.B. Official cost categories are ’Personnel’, ’Other direct cost’; ’Subcontracting’; others only ”project specific” & traditional