Risk Management Overview

1. Risk Management Overview Four individuals giving a brief overview of current issues in their areas of responsibility.

2. Introductions by Allan Johnson • COMPLIANCE • Nancy Joyer, Office of General Counsel • OSHA & MPCA ISSUES • Don Beckering, Fire/EMS/Safety Center • ALL HAZARDS PLANNING • Tracy Worsley, Fire/EMS/Safety Center • FLEET SAFETY • Keswic Joiner, Risk Management

3. OSHA and MPCA issues Fire/EMS/Safety Center Don Beckering

4. EHS Newsletter • Fire/EMS/Safety Center to distribute communications regularly • Highlights of Jan 2009 Newsletter • OSHA Compliance Action • 9 citations • Fine $6,200 • MPCA Compliance Action • 14 items in Notice of violations • Fine $ 18,000

5. Compliance Actions • OSHA Critical Items • Eyewash installation and Maintenance • Machine Guarding • Potential for Lead exposures and training • Checklist on Silica Exposure • MPCA Critical Items • Waste Stream Analysis • Sewering of Wastes • Labeling of Waste Containers • Storm Water Program Deadline Spring 2011

6. Employee Training and Recordkeeping • OSHA • Employee Right-To-Know • Lockout/ Tagout • Annual and New Employee Training • MPCA • Hazardous Waste Training • Annual and New Employee Training • Recordkeeping • Retain employee training records at a designated location • Typically 3 years

7. All Hazards Planning Fire/EMS/Safety Center Tracy Worsley

8. NIMS Training • Over 800 system personnel trained 08 • All 32 colleges/universities were afforded opportunity • Changeover, new hire, missed opportunities require additional classes • 8 more training opportunities – 4 corners, 2 central, 2 metro. • Volunteers?

9. All Hazards Planning • Planning guides before training? • Forward drafts to center regardless of condition • Draft review and consult available for any part • After review watch web for best practices

10. Next Steps • Continue to work draft plans • Tabletop in 09 – Common scenario • Exercise main portions of plan: • Activation of Emergency Operations Management Team • Emergency Operations Center - Notification • Organization – Incident Command System • Continuity of Operation Activation • Questions??????

11. Fleet Vehicle Safety Standards Results thus far: • Over 5000 mvr’s have been requested • Approximately 93% have returned as eligible • Less than 4% have returned with driving activity that made them ineligible • Primarily due to major violations • Approximately 3% were undetermined • We were unable to obtain their driving record due to insufficient data or state signature requirement.

12. Fleet Vehicle Responsibilities • Be familiar with the State’s and agency’s Drivers’ License and Record Check policy. • Maintain an active, valid/appropriate driver’s license. • Notify their supervisors no later than the beginning of the next shift after losing their driver’s license through suspension, revocation, cancellation or disqualification. • Refrain from driving a state vehicle if the employee does not have a valid/appropriate driver’s license.

13. Fleet Vehicle Responsibilitiescont. • Drive responsibly and adhere to all traffic laws. • Cell phone use while operating a vehicle is not recommended. If the driver has to use a cell phone they are encouraged to pull the vehicle completely off the road and come to a complete stop in a parking area or other safe place before placing or accepting a call. • Maintain liability insurance on their personal vehicles if used for work purposes

14. Fleet Vehicle Safety Standards - Next Steps - • Rollout Dates • Staff/Employees begin submissions the week of February 16. • Faculty remain the same as originally stated Van and trailer towing training is being developed and due to the OOC by the end of the week.