TIGER PROGRAM Lessons Learned

1. TIGER PROGRAM Lessons Learned Great PA/NJ Regional Trail Projects Presentation to the Circuit Coalition May 15, 2014 Chris Stanford, P.E., PTOE, PMP Michael Baker Jr., Inc.

2. Introduction/Background • PEC sponsored effort to improve “the process” • Baker involved with 4 Tiger projects • Transportation Investment Generating Economic Recovery (TIGER) grant program • $17.2 Million in funding for 7 projects in Philadelphia

3. Projects • Schuylkill River Trail • Shawmont Ave to Montgomery County line • Walnut Street Gateway • CSX Pedestrian Bridge • Boardwalk from Locust St. to South St. • Bartram’s Garden • East Coast Greenway • 58th St. Connector from Bartram’s Garden to Cobbs Creek Trail • Delaware Ave./Allegheny Ave. to Lewis St.

4. Time Analysis Typical PennDOT Project Development Process: • Categorical Clearance Evaluation (CEE) Scoping Field View • Safety Review Approval • Preliminary Engineering • CEE Approval • Final Design Engineering • Final Plans, Specifications & Estimate (PS&E) • Bid Letting

5. Time Analysis • Environmental Clearance Duration (CEE SFV to CEE approval) • Average = 1.8 years • Overall Design Duration (CEE SFV to Let Date) • Average = 3.2 years • Factors Affecting Schedule • Acquisition of Federal / State Funds • Environmental Clearance • PennDOT Review/Approval process • Completion of Railroad Agreements

6. Acquisition of Federal/State Funds (i.e. TAP or PennDOT Multimodal) • Positive – Supply 70% -100% Construction funding • Negative – Federal Highway oversight, Federal requirements - Requires PennDOT Requirements and Approvals - 30% match or all pre-construction costs

7. Environmental Clearance Historic / Cultural Resource Reviews • Identify potential historic/cultural resources early • (i.e. parks, historic properties/ structures over 50 years old, etc.) Recommendations: • Use CRGIS (crgis.state.pa.org) to identify resources in area • Identify in RFP • Gather required data and provide to PennDOT prior to SFV meeting

8. Railroad Agreements Issue: Can delay construction by several months due to required railroad agreements Recommendation: • Start coordination early in process (after SFV meeting) • Utilize PUC staff

9. Lessons Learned - City Specific Recommendations • Curb Line Changes - City Plan Change and curb stakes • Sidewalk Bicycling Ordinance – submission/approval by PCPC & DOS • Curb Extensions – DOS requires geometry and grading plans Recommendations: • Include above in Scope of Work

10. Traffic Signals Issue: Scope of improvements changed late in design process. ADA requirements changed scope late in the process Recommendations: • Early field meeting with PennDOT, City design, maintenance and construction staff to determine improvements • Identify ADA improvements earlier in process

11. Overlapping/Adjacent Projects Issue: PennDOT resurfacing projects and adjacent private projects result in redesign and extra coordination Recommendations: • Identify adjacent projects and work out work limits prior to construction, if possible • Contact the City, Municipalities and/or PennDOT to identify resurfacing and private projects in the area

12. City / PennDOT Coordination Issue: Separate plan submissions / separate review comments. Recommendations: • Combined meetings / conference calls with PennDOT and City reviewers • Consolidated review comments

13. Project Management Recommendations • Scope of work • Scope contracts in separate parts (i.e. preliminary and final design) • Environmental • Include scope for Cultural / Historic research in RFP or use PennDOT open end contacts • Consultant selection • Include PennDOT prequalification as a selection criteria • Funding • Use 15%-25% of estimated construction cost for req’d design funding • Consider a contingency fund • Inflation of construction costs • For grants/funding request, add 1%-3% yearly inflation for construction costs

14. Project Management Recommendations • Surveying • Include $10K-25K per mile for field survey work • Construction Management/Construction Inspection costs • Include 10%-17% for CM/CI in cost estimates • Construction phase services • Include construction phase services in design contract • Railroad and PUC coordination • Include considerable design and construction costs for projects crossing RR tracks

15. Conclusion • TIGER, TAP, Multimodal projects will have a tremendous positive impact on regional trail network • Recommendations are designed to streamline and improve the project development process Contact Info: Chris Stanford cstanford@mbakercorp.com 215-442-5333