Orientation Training: Benefits

1. Orientation Training: Benefits

2. - Objectives • Given the OSC benefits package and job aids, new employees will be able to interpret employee benefits with 100% accuracy: • Distinguish partially funded and fully funded insurance benefits • Interpret 403B Plan • Describe days off policies • Identify employee programs • Describe leave and termination policies

3. - Insurance

4. - Objectives • Given the OSC benefits package and job aids, new employees will be able to interpret employee benefits with 100% accuracy: • Distinguish partially funded and fully funded insurance benefits • Interpret 403B Plan • Describe days off policies • Identify employee programs • Describe leave and termination policies

5. - Insurance • Insurance • Partially funded • Provided by Aetna • Fully funded • Optional Benefits • Totally Funded by the employee

6. - Insurance Objective: • Given your OSC orientation handbook you should be able to: Distinguish partially funded and fully funded insurance benefits with 100% accuracy.

7. - Insurance • How do I become eligible for Insurance benefits? • Full-time employee • Work a consistent 30-hour schedule

8. - Insurance • When am I eligible to enroll for insurance coverage? • On the first of the month after your initial 90-days as a full-time employee • Upon approval by the insurance provider

9. - What If? • March 20th will be Alex’s 90th day of full-time service at OSC. He is ready to apply for his insurance benefits but Human Resources tells him that he is not yet eligible. Why is Alex not eligible for his insurance benefits?

10. - Partially Funded • Aetna provides the following Partially Funded Insurance plans • Health Insurance • Dental Insurance • Vision Discounts • Prescription Coverage • Contact Human Resources for specific details about the plans

11. - Partially Funded • What are the costs for this coverage? • Deductions per pay period: • Individual • Health-$41.00 • Dental-$4.25 • Family (Includes spouse and children) • Health-$181.00 • Dental-$15.25

12. - Partially Funded • How do I know where my health coverage is accepted? • Visit www.aetna.com • Click on the DocFind referral directory • Locate the nearest doctor, dentist, vision one location & pharmacy

13. - Partially Funded • Vision Care • OSC’s health plan covers a portion of eye exams • Contact membership service for specific information • 1-800-793-8616

14. - Partially Funded • Prescription Costs • $15 Copay • Covers generic drugs on Aetna’s preferred drug list • $25 Copay • Covers brand-name drugs on Aetna’s preferred drug list • $40 Copay • Covers drugs that do not appear on Aetna’s preferred drug list • To view Aetna’s preferred drug list • www.aetna.com/formulary

15. - What If? • Jenny enrolled in OSC’s health insurance plan earlier this year. She got sick earlier this week and needs to see a doctor. This will be Jenny’s first time going to the doctor since she enrolled in the health plan. She doesn’t know which doctors near her accept the insurance. Could you explain how Jenny could locate a doctor near her that will accept her insurance?

16. - Fully Funded • OSC provides full funding for the following insurance plans • Long-term Disability • Life Insurance

17. - Optional • Optional Insurance plans include • Short-term disability • Cancer Coverage • Universal Life Insurance • Optional plans are fully funded by the employee • Contact Human Resources for additional information

18. - Scenario • Please complete the case study in your handout • We will review them together

19. - Review • Any questions concerning OSC’s Insurance benefits?

20. - Objectives • Given the OSC benefits package and job aids, new employees will be able to interpret employee benefits with 100% accuracy: • Distinguish partially funded and fully funded insurance benefits • Interpret 403B Plan • Describe days off policies • Identify employee programs • Describe leave and termination policies

21. - 403B Plan

22. - 403B • What is 403B • Eligibility & Participation • Contribution & Match

23. - 403B Objective: • Given your OSC orientation handbook and a job aid you should be able to: Interpret 403 B Plan with 100% accuracy.

24. - 403B • 403B Plan (The Employer Matched Savings Plan) is: • A joint contribution plan; • Employee contributes a designated percentage of salary, OSC contributes a designated amount; • In addition to retirement income, the plan may provide benefits in the event of your death or disability.

25. - What if? • Gina just graduated from school and she got a job at OSC. She often hears other employees talking about 403B, but she has no idea what it is. Please describe 403B to Gina.

26. - 403B Eligibility & Participation • Full-time employees that work a minimum of 30 hours per week are eligible to participate in the plan upon hire.

27. - What if? Tom is a part time employee at OSC and is considering participating in 403B. Please tell him who is eligible to participate.

28. - 403B Contribution vs. Matching • You can contribute 1%-15% of your weekly pre-tax earnings. • OSC will start matching up to the first 5% of your weekly contribution after ONE YEAR or 1000 hours of service, whichever comes first.

29. - 403B • How much will OSC match if I have served OSC over one year or 1000 hours? • OSC will match 50% of your contribution, which is 2.5% of your weekly earning at the top no matter what percentage of your earnings you contribute to your account.

30. - 403B Contribution scale:

31. - 403B Contribution scale:

32. - What if? • Tracy has been working at OSC for one year. She is considering putting 15% of her weekly earnings into the 403B account. Please help Tracy interpret how much OSC will match if her weekly salary is $400?

33. - Scenario • Please complete the case study in your handout • We will review them together

34. - Review • Any questions concerning 403B?

35. - Objectives • Given the OSC benefits package and job aids, new employees will be able to interpret employee benefits with 100% accuracy: • Distinguish partially funded and fully funded insurance benefits • Interpret 403B Plan • Describe days off policies • Identify employee programs • Describe leave and termination policies

36. - Days Off

37. - Paid Days Off • Paid Days Off (PDO) • Closed Days • Sick Days

38. - Paid Days Off Objective: • Given your OSC orientation handbook and a job aid you should be able to: Describe the PDO policies with 100% accuracy.

39. - Paid Days Off Paid Days off (PDO) is: • A “bank” of time • For vacation and/or personal time off • Used in half-day or full-day segments (4 or 8 hours at a time)

40. - Paid Days Off How to use PDO • Two weeks advance notice • Supervisor approval • “Change to Payroll” form (located in Human Resources)

41. - Paid Days Off “Change to Payroll” form

42. - What if? • Sandy has a family reunion next month and is curious about how to get paid time off for this occasion. Please describe what Sandy must do to receive paid time off.

43. - Paid Days Off Part-Time Employees: • 20 hrs/wk for first 6 mos. you get 5 hrs PDO • Can use it immediately

44. - Paid Days Off Full-Time Employees: • 40 hours (5 days) after initial 90 day probation period • Can use it immediately

45. - Paid Days Off What is max bank? • You may carry up to 150% of your annual PDO in your “bank” • If you reach your bank limit you will stop earning PDO • Your PDO bank must fall below the max to continue earning

46. - Paid Days Off Max bank for part-time

47. - Paid Days Off Max bank for full-time

48. - What if? • Bobby is a full-time employee who has been working at OSC for 2 years. He has 240 hours in his PDO bank. Bobby is wondering why he is not accruing PDO hours anymore. Please describe the max bank policy to Bobby. Use the job aid/chart for help!

49. - Official Closed Days • Easter • Thanksgiving • Christmas Eve • Christmas

50. - Sick Days • How to use sick days: • Call supervisor/dept. head • DO NOT leave msg. with switchboard operator/receptionist • You must speak with your supervisor or dept. head • Taken in 4 hour blocks