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Engineering Presentations. Development and Delivery. Needs for Presentations in Engineering. Introduce new ideas for approval Share a purpose/intent Persuade Convey information Communicate progress on project/process Demonstrate ideas/projects/products Wrap up a project. Relationships.
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Engineering Presentations Development and Delivery
Needs for Presentations in Engineering • Introduce new ideas for approval • Share a purpose/intent • Persuade • Convey information • Communicate progress on project/process • Demonstrate ideas/projects/products • Wrap up a project
Know your audience • What are the needs/desires? • Their roles • Their interest to the subject • Distant or live audience • Size • Demographics • Attitudes • Knowledge
Types of presentations • Informative • focus on pertinent points • introduce small amount • repeat often • Persuasive • motivate and convince • demonstrate a need • provide proof/evidence • show benefits
Types of Presentation Machinery • Overhead transparencies or viewgraphs • Overhead projector, transparencies • Lowest tech of approaches to visual aids • More control to presenter over media • Easily changed during presentation • On-going costly • Static multimedia • Can become dull/washed-out
Types of Presentations Machinery • Thirty-five-mm slides • Slide projector, film slides • High resolutions and brightness • Requires high quality camera • Film processing needs to be factored in to lead time • Possible equipment difficulties due to sensitivity
Types of Presentations Machinery • Computer-based projection system • Computer, projection • Initial investment relatively high for projection system • High resolution and brightness • Include animation, film clips, dynamic slide transition • High tech which can be unreliable
Basis for Presentation • Design Templates • Introduction, Body, Conclusion • Graphic elements, charts • Color, animation, video • Simplicity • Handouts, notes
Design Structure and Template • Common background or theme • Logos, project name, pictures • Standardize size, colors, fonts, style • Simple, non distractive • Use appropriate color contrast and font size • Use horizontal slides
Introduction • Purpose • Focuses audience attention • Ask a question • State an unusual fact • Tell an interesting story or historical even • Present a catchy phrase or quote • Use humor • Get audience to talk to you or each other • Establishes purpose of presentation • Establishes you as a credible source Power Presentation,Brody, Marjorie and Shawn Kent, pg 89
Body • Purpose: • Development of presentation ideas • Organize in logical manner • Use visuals to support data • Make points interesting and memorable • Involve your audience • Use examples and stories • Show relationships (C&E, comparisons) • Define assumptions and terms
Conclusion • Purpose: • Review the purpose and/or key points • Leave the audience remembering the speech • If persuasive, prompt audience for action • Structure: • Review points • Memorable statement • Thank the audience
Use color, animation and video • add interest, richness and depth • make presentation more dynamic
Simplicity • few words on each slide • bullet point list • phrases • talking points
Answering questions • Ask audience for questions • Leave enough time of questions • Before answering a question, repeat it
Non Verbal Communication • Visual signals • clothing • gestures • expressions • stance • Vocal signals • volume • speed • pitch • pauses
Non-verbal Visual Do’s • Dress professionally • Dress appropriately for occasion • Dress with colors that compliment • Dress for comfort • Eye communication • Keep eye contact with audience • Vary your target • Complete a thought or idea • Facial Expression Power Presentation,Brody, Marjorie and Shawn Kent, pg 24
Non verbal visual Do’s • Posture and movement • stand upright, hold shoulders squarely • open posture • don’t sway • keep movements smooth, natural • Gestures • emphasize point • use purposefully and sparingly • vary gestures • palms open and upward Power Presentation,Brody, Marjorie and Shawn Kent, pg 30
Non-verbal Vocal Do’s • Pitch • Volume • Rate • Emphasis • Pause Power Presentation,Brody, Marjorie and Shawn Kent, pg 30
Do’s for Preparing the Presentation • Check slides for accuracy and organization • Learn to use the equipment before making the presentation • Have pointers, pens, etc. • Have backup copies of slides or handouts • Practice, practice, practice
Do’s for Giving the Presentation • Speak clearly and loudly • If you are introduced, thank the moderator • Make a smooth transition between speakers • Spend little time changing slides • Have a slide on the screen at all times • Tell in advance if you are to change topics • Use a pointer • Keep with the times allocated to you
Don’ts for Giving the Presentation • Talk to the screen • Stand in front of the screen • Use your hand as a pointer • Point at the audience • Put your hands in your pocket • Look at watch
Don’ts for Giving the Presentation • Use phrases such as “ah”, “um” or “ok” • Use terms that are not defined • Read material directly from the slides • Switch back to previously shown slides • Use material in which you cannot answer questions
Summary • Elements to successful presentation: • Time, preparation and effort • Needs of audience • Logical flow • Presentation types/equipment • Visual aids • Supporting data • Presenter
Credits • This module is intended as a supplement to design classes in mechanical engineering. It was developed at The Ohio State University under the NSF sponsored Gateway Coalition (grant EEC-9109794). Contributing members include: • Gary Kinzel…………………………………. Project supervisors • Phuong Pham.……………. ………………... Primary authors • L. Pham ………………………………….….. Audio voice • References: • Power Presentation, Brody, Marjorie and Shawn Kent, John Wiley and Sons, Inc., New York, 1993. • Tools and Tactics of Design, Dominick, Demel, Lawbaugh, Freuler, Kinzel, Fromm, John Wiley and Sons, Inc., New York, 2001.
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