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Unraveling Mysterious IFTA Tax Returns: Solutions for Licensees

Discover how to address strange IFTA tax returns such as mileage discrepancies and impossible fuel data. Learn to maintain records and assist licensees effectively. Get tips on handling peculiar filings.

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Unraveling Mysterious IFTA Tax Returns: Solutions for Licensees

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  1. IFTA TAX RETURNS By: Trina Kluever Pauli (WI) Ghyslaine Lepage (QC) Krystal Miller (NH)

  2. You reported what ? • We all receive strange tax returns, for example: • Total miles does not equal total jurisdictional miles • Identical returns which occur every quarter • MPG is always a 4.0, 5.0 or 6.0 • Total Miles and Jurisdictional Miles appear to be estimated numbers based on rounded miles, (5,000 miles or 750 miles) • Impossible MPG (miles per gallon) or KML (kilometre by litre) • Non continuous jurisdictions- meaning a licenses is in NH and travels to FL but missing reporting miles to states in between • Total gallons do not equal the taxable paid fuel.

  3. How licensees arrive to do that ?

  4. Licensees, should maintain: • Mileage/Distance Records • Driver Truck Logs • GPS Reports • Origins and destinations • Routes of travel • Beginning and ending odometer readings • Bills of lading • Fuel Records • Fuel invoices • Fuel statements • Fuel receipts • Bulk Tank Reconciliation and Disbursement Log

  5. What should we do with these strange returns ? • Contact licensee and explain how to complete the quarterly tax return • Enter the tax return as filed and see if the return goes into an exceptions mode • Refer the licensee to the audit department

  6. The following slides will give you some examples What do you think is so strange ?

  7. What should we do ? • Give more information on how to complete an IFTA return • Audit these carriers, especially if the problem occurs every quarter • Educate staff and industry

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