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Welcome!

Welcome!. Ohio’s Strategic Prevention-Framework (SPF)-Partnerships for Success Grant Orientation Webinar Derek Longmeier , Facilitator. Agenda. 9:30 – 9:50am Dawn Thomas – OhioMHAS Welcome & Introductions Attendance Contact Information Form Grant Updates Budget Revisions

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Welcome!

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  1. Welcome! Ohio’s Strategic Prevention-Framework (SPF)-Partnerships for Success Grant Orientation Webinar Derek Longmeier, Facilitator

  2. Agenda • 9:30 – 9:50am Dawn Thomas – OhioMHAS • Welcome & Introductions • Attendance • Contact Information Form • Grant Updates • Budget Revisions • Overview of SPF-PFS Structure • Q & A • 9:50 – 10:20 amShemane Marsh – OhioMHAS • Grants Financial Management System (GFMS) • GFMS Username & Passwords • Entering SPF-PFS Applications • Q & A • 10:20 – 10:50am Dr. Holly Raffle – OSET • Overview of Ohio SPF Evaluation Team (OSET) • SPF-PFS Process • Learning Communities • Q & A • 10:50 – 11:20am Nicole/Christi/Stacey – OCAM • Overview of Ohio Coaching and Mentoring Network (OCAM) • Project Director ; Roles & Responsibilities • Q & A • 11:20a.m • SPF-PFS Website Tracee Garrett • Final Questions Dawn Thomas • Next Steps

  3. Dawn Thomas, OhioMHAS • Welcome & Introductions • Attendance • Contact Information Form • Grant Updates • Budget Revisions • Overview of SPF-PFS Structure • Q & A

  4. Introductions/Attendance Champaign County – Stacey Logwood Coshocton County – Leane Rohr Hardin County – Donna Dickman Holmes County – Mark Woods Mercer County – Brian Engle Seneca County – Charla VanOsdol Tuscarawas County – Jodi Salvo Warren County – Casey Hippenhammer Wayne County – Eileen Keller

  5. Contact Information Form • Please email this information • 2-3 Contacts for your SPF-PFS Project • Name • PFS Role • Agency • Email • Work Number and/or Cell • Dawn.Thomas@mha.ohio.gov

  6. Grant Updates Budget Revisions • Budgets have been submitted/reviewed • Will follow up with each SR • GFMS – November 30, 2016 • Minor revisions may be needed

  7. PFS Wraparound Team

  8. Wraparound Team • Ohio MHAS • Dawn Thomas – Project Director • Dr. Lara Belliston – SEOW Coordinator • Rachael Wummer • OSET Team • Dr. Holly Raffle • Nicole Yandell • Dr. Matt Courser • Local OSET Evaluator • OCAM • Mary Haag • Nicole Schiesler • Derek Longmeier • Stacey Gibson • Tracee Garrett • Local Coaches/Mentors

  9. Q & A

  10. Shemane Marsh, OhioMHAS Grants&Funding ManagementSystem(GFMS): GrantApplications

  11. Ifyou havequestionsaboutyourgrant ortheapplicationprocess,pleasecontactyourOhioMHAS Project Lead (Dawn Thomas).

  12. Openyourweb browserto: https://apps.mha.ohio.gov/GFMSWelcome/Welcome.html

  13. If youareexistinguserof the POPSor OLGA systems, please click onIforgotmy password. Youwillreceiveanemail messageattheemailaddress thatyou associated with your POPSor OLGA account.You willbeaskedto setupanew passwordfor tothe Iportal to accessGFMS. If you encountertechnical issuesrelatedtoIPortal, pleasecontact theOhioMHAS HelpDeskat MHAHelpDesk@mha.ohio.gov.

  14. Beforeyoubeginanygrantapplication,besuretoconfirmtheServiceTypeandProjectAreaof thespecificawardforwhichyourorganization is applying.

  15. If thereareanyincompleterequiredfieldsonanyapplicationpages, thefollowingmessagewill appearatthebottomof thepage: Validationerrorswerefound.Fix themabove orCLICKHEREtocontinueyourapplicationand comebacktofix these changeslater.

  16. Afterlogginginsuccessfully, lookfortheMyApplications tabatthetopofyourscreen and selectit. Youwillthensee GFMS inthe optionsmenu.SelectGFMS.

  17. Toopenagrantapplication thathas alreadybeen created,selecttheShowMy Applicationsoption. Youwillbepromptedto selectyourorganizationand addressfromadropdown menu.Alistofyour applicationswillpopulatein atable.

  18. A listofyour applications populatesinatable withdetailsabout eachawardfor whichyour organizationhasapplied.

  19. Tocreateagrantapplication, gototheApplicationtabandselectNewGrantApplication. Youwillthenbe takentothe ApplicationFace Sheetin whichyouwillenter organizationaland basic informationaboutthegrant.

  20. CompletetheFace Sheet.Thefieldswith redasterisksthroughout theapplicationarerequiredfields.Thereis a75characterlimitfor theProgramTitle. ContactyourOhioMHAS ProjectLeadshouldyou haveanyquestions completingthispage.

  21. The organization information is pre- populatedandviewonly mode.Ifupdatesneedto bemadetothispage, login to the IPortal, searchforyour organization,andedit andupdateinformation accordingly. ImportantNote: The Next button savestheworkyou do on each page.Be sure to clickit each timeyou completea page. If you encountertechnical issuesrelatedtoIPortal, pleasecontactthe OhioMHASHelpDeskat MHAHelpDesk@mha.ohio. gov.

  22. Completethefederal requirements.The fieldswithredasterisksarerequired. Contactyour OhioMHASProject Leadshouldyouhave anyquestions completingthispage. DUNSandI-BHSNumbers:If you do notalreadyhavenumbers assignedtoyourorganization,youcanrequestthembyclickingthe respectivelinks.

  23. TocomplywiththeFederal Funding Accountability& TransparencyAct(FFATA), complete the section relatedto your organization’s annual grossrevenue.Thefieldswith redasterisks arerequired. You mayreferto the website https://www.fsrs.gov/for more information on the FFATA legislation and FederalOffice of ManagementandBudget guidanceonexecutive compensationreporting.

  24. Complete therequired projectnarrative section. There isa 500characterlimitfor the Project Narrative. Contactyour OhioMHASProject Leadshould you have anyquestions completing thispage.

  25. The Community Assessmentsection appliestoanygrants withwhichOhioMHAS Project Leadshave associatedan assessment tool. Click Select Community AssessmentToolsfora menuofoptionsand provideabrief description. There is a 250characterlimitfor the summary of findings. Consultyour OhioMHASProject Leadincases where a grant doesnothaveaCommunity Assessment. Youwillhaveoption of selecting “Other”from the menu and entering “N/A” in the briefsummaryfield.

  26. If yourgrantdoeshavea CommunityAssessmenttool associatedwithit,youmay reviewthe menu, select and add adescription anddate.There isa 250characterlimitfor the summaryoffindings.

  27. Selectthe behavioralhealth areasthatwill be addressedbythe grantscope of work.Selectallthat apply. Contactyour OhioMHASProject Leadshould you haveanyquestions completing this section.

  28. Select the target populations and agegroupsthat will beaddressedby the grant scope of work.Selectallthat apply. Contactyour OhioMHASProject Leadshould you haveanyquestions completing this section.

  29. 24 Describehowthe grant’sscopeof workwilladdress system capacity anddisparities. Thereare250 characterlimits.If thesequestionsdo notapplytoyour grant,enter“N/A” inthesefields. Contactyour OhioMHASProject Leadshould you haveanyquestions completing this section.

  30. Click the Select Elements of Sustainability button. 25

  31. 26 Selecttheelements ofsustainability thatpertaintoyour grantandprovidea briefdescription. Thereisa250 characterlimitfor the sustainability elements description. Contactyour OhioMHASProject Leadshould you haveanyquestions completing this section.

  32. Click AddStaff to begin the Staff Description section. Contactyour OhioMHASProject Leadshould you haveanyquestions completing this section.

  33. Complete the requiredfields. Add the applicableStaff Qualification. Contactyour OhioMHAS Project Lead should you have anyquestions completing this section.

  34. Click CreateNew Implementation Plan. Contactyour OhioMHASProject Leadshould you haveanyquestions completing this section.

  35. The ImplementationPlan consistsofaProject Model.Thissection includesaProjectModel wizardthat guidesyou through the process. Complete eachrequired field. Contactyour OhioMHAS Project Leadshould you haveanyquestions completing thissection.

  36. Choosethe National Outcomes Measure(NOM) that isassociated with your grant.Select any thatapply. Contactyour OhioMHAS Project Leadshould you haveanyquestions completing thissection.

  37. Next, click ChooseYour Objective(s). Contactyour OhioMHAS Project Leadshould you haveanyquestions completing thissection.

  38. Enter the number of personstobeserved bythe grant’s intervention activities, includingthenumber ofpersonswhowill achievethisobjective. Contactyour OhioMHASProject Leadshould you have anyquestions completing this section.

  39. Complete the informationtoDefine Strategy& Servicesfor Preventionand Community Supports grants. Enter the estimated total number served, then click Next Section. Contactyour OhioMHASProject Leadshould you haveanyquestions completing this section.

  40. Review the completed ImplementationPlan, then click Done. Contactyour OhioMHASProject Leadshould you have anyquestions reviewingthis section.

  41. If your granthas morethan one ImplementationPlan, you maycreate additionalonesas applicable. Ifyou do not have additional Implementation Plans, click Next.

  42. Enterthedollar amountsforthe grant’slineitem budgetinthe corresponding fields.Theline itembudget containssections forboth direct andindirect costs. EnterthelineitemamountsfundedbyMHASand Othersources.For eachlineitem dollaramount entered,youmustalsoprovideabudgetNarrative description.Thereisa125characterlimitforeach Narrativefield.

  43. As youcompletetheLineItem Budget,thepagewill automaticallycalculate thetotals foreachline. LeaveanylineitemdollarfieldBLANKifitdoesnot apply–do NOT enter “0.” TheLineItemBudgetcontainssectionsforboth direct andindirectcosts.Go totheOhioMHAS website http://mha.ohio.gov/Default.aspx?tabid=500for information ongrantbudgetpolicies,indirectcost rate ruleand StateofOhio travel mileage rule.Go tothe U.S.GeneralServicesAdministrationwebsite http://gsa.govforinformationonfederalpolicies.

  44. TheLineItem Budgetgrandtotal willbereflectedat thebottomofthe page.Verifythat thegrandtotal equalsthetotal amountoffunding requestedonthe applicationFace Sheet. Pleasecontact your OhioMHASProject Leadshould you haveanyquestions completingthis section.

  45. Click the link to upload a copy of your organization’s proof of liabilityinsurance. Inmost cases, this isaone-page document(Acord certificate). Important Note: TheNOSAwill onlyappear onthispage untilafteran awardhas beenissued. Complete the Proof of Liability information.

  46. Click the link to uploadacopyof your organization’s mostrecent auditor financial statement. Complete the audit questions. If applicable,click touploada Memorandumof Understanding document.

  47. If your granthas any additionalsupporting documentation, you may click the linkto upload attachments. Contactyour OhioMHAS Project Leadshould you haveanyquestions completing thissection.

  48. ClickViewtoseetheOhioMHASSFY2017 Assurancesdocument.Bycheckingthe“I Agree”box,youindicatethattheChief Executive Officer of the organizationor designateagreesin fullto theAssurances terms and conditions.

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