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Santa Clara County Department of Family & Children’s Services

Santa Clara County Department of Family & Children’s Services. THP-Plus Program Scattered Site Model THP-Plus Training, October 18, 2007. Draft. THP-Plus Models. Santa Clara provides a variety of housing options and support Services through contracts with the following models:

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Santa Clara County Department of Family & Children’s Services

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  1. Santa Clara CountyDepartment of Family & Children’s Services THP-Plus Program Scattered Site Model THP-Plus Training, October 18, 2007 Draft

  2. THP-Plus Models Santa Clara provides a variety of housing options and support Services through contracts with the following models: • Host Family Models • Scattered Site/Apartment Housing • Single Site Model (SJSU)

  3. Initial Steps To ProgramDevelopment • Prepare County THP-Plus Plan and Submit to CDSS. • Review the existing CFL’s, ACL’s, and ACIN’s. • Review all available program materials. • Review CDSS regulations 30-912 through 31-002. • Receive County Approval Letter from CDSS for plan. • Secure BOS approval to issue a Request for Plans (RFP) and Delegation of Authority to enter into MOU’s with selected providers.

  4. Preparation of RFP • Follow CDSS Division 23 Rules for Procurement. • Follow BOS Policy for Procurement. • Prepare RFP. • Post RFP on RFPDepot.

  5. Key Contents of RFP Draft Section 1: • Invitation to Apply • Introduction (paragraph explaining the program) • General Information • Term of Memorandum of Understanding • Extensions • Amount and Availability of Funds • Compensation • Program Plan (must operate a program in accordance with the CDSS Regulations, Division 30-912 – 919 and the County of Santa Clara THP-Plus Program Plan. • Program Specifications • Section 1 – Organizations Financial Capability

  6. Key Contents of RFP, Cont. Section 2: • Transitional Housing Placement-Plus Program Plan • Every applicant must prepare a THP-Plus Plan in accordance with the CDSS regulations and the County THP-Plus Plan. • Plans will be used as the certification document. • This section contains the THP-Plus Certification Standards outlined in CDSS Regulations 30-920. • TILP (All participants must have a TILP). • Tenant Rights • Housing Statutes (State and Federal) • Define Housing Type • Scattered Site • Single Site • Lease Type (Master or Direct Lease) • Housing Type (Permanent or Transitional)

  7. Key Contents of RFP, Cont. • Employee Regulations • Assurances regarding sufficient level of culturally competent, multi-lingual, trained and qualified staff. • Criminal background checks, drug and alcohol history, etc. Section 3: Cultural Competence Section 4: Organizational Capability Section 5: Budget and Budget Narrative • THP-Plus Cost per Month per Participant Budget • Provided the rate per participant Section 6: Outcomes and Evaluation • Goals and Measures included in the SCC THP-Plus Plan

  8. RFP Review Process • Timeframe to prepare plans: 29 days. • Five Reviewers. • 3 SCC/SSA Employees/2 Nonprofit Employees • Each Section is Reviewed and Scored Separately. • Based on the Evaluation Criteria included in the RFP. • The Reviewers Meet to Discuss and Develop a Recommendation for Funding. • OCM Prepares a Request for Approval of Agreements to the SSA Director. • Develop Memorandum of Understandings.

  9. Develop MOU’s • Prepare Transmittal to the BOS Requesting Delegation of Authority to Enter into MOU’s with THP-Plus Providers Selected Through an RFP Process. • Term • THP-Plus Provider Eligibility • THP-Plus Provider Plan (outline RFP language for plan development) • Plans must be certified by SSA (attached as Scope of Work) • Certification Letter Sent to Providers and CDSS • Length of Stay (maximum 24 months) • Referrals, Application Process and Termination • Services Provided • Outcomes and Evaluation (ETO Database) • Forms

  10. Payment to Providers • Payments are made by OCM. • The document authorizing payment is the TILP which is used to complete an application registration in CalWIN. • The application registration results in the issuance of a CalWIN case number. • Provider’s submit an individual invoice for each participant. • Invoices are approved by ILP. • Payments are made in CalWIN under 9X, with a subpayee type of THP-Plus. • This payment process allows SSA to track all the payments for each participant since some move between housing models and providers.

  11. Site Monitoring • Site visits will be conducted during December. • Joint Effort Between OCM and Program. • Internal Auditor will review financial records.

  12. Contact Information • James Anderson, CC25I Coordinator…….........408-975-5129 • Frank Azad, ILP Supervisor……………………..408-975-5725 • Lynette Harrisson, Contracts Management.........408-491-6877 Lynette.Harrisson@ssa.sccgov.org Handouts: Request for Plans (RFP) RFP Evaluation Score Sheet Form MOU

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