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CERN MATERIALS MANAGEMENT

ACCU meeting 12 th September, 2007 CERN’S LOGISTICS AND MATERIALS MANAGEMENT Matti Tiirakari Head of Logistic Services. CERN MATERIALS MANAGEMENT. MATERIAL REQUEST PURCHASING. STORES OR DIRECT DELIVERY. SC/INB TRACABILITY. ON-SITE TRANSFER. TRANSPORT. ON-SITE DELIVERY. VARIOUS STOCKS.

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CERN MATERIALS MANAGEMENT

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  1. ACCU meeting 12th September, 2007CERN’S LOGISTICS AND MATERIALS MANAGEMENTMatti TiirakariHead of Logistic Services

  2. CERN MATERIALS MANAGEMENT MATERIAL REQUEST PURCHASING STORES OR DIRECT DELIVERY SC/INB TRACABILITY ON-SITE TRANSFER TRANSPORT ON-SITE DELIVERY VARIOUS STOCKS OBSOLETE - SCRAP SALES SHIPPING & EXPORT USER’SNEED TRANSPORT CUSTOMS CLEARANCE INVOICE - PAYMENT RECEPTION & REGISTRATION Various Depts. FI Dept. ST Dept.

  3. GOODS’ RECEPTION STATISTICS

  4. IMPROVEMENTS (so far) SHIPPING • ELECTRONIC (EDH) SHIPPING REQUEST • ELECTRONIC (EDH) TRANSFER SLIP (FICHE DE TRANSFER) • ELECTRONIC ON-LINE CUSTOMS CLEARANCE (F, CH) STORES • BI-LINGUAL ELECTRONIC MATERIALS CATALOGUE (WITH PHOTOS AND TECHNICAL SPECIFICATIONS) • SUPPLIERS’ PUNCH-OUT CATALOGUES (FARNELL, RADIO SPARES ETC.)

  5. OBJECTIVES • DEFINE AND ADAPT SERVICES IN COLLABORATION WITH USER DEPARTMENTS • CREATE A SINGLE CERN LOGISTICS PLATFORM BASED ON EXISTING QUALIAC AND BAAN APPLICATIONS • SYNERGIES AND COST EFFICIENCY IN RESOURCES AND MATERIALS: - OPTIMIZED USE OF EXISTING RESOURCES - CENTRALIZED OUTSOURCED CONTRACTS MANAGEMENT - SIMPLIFIED ADMINISTRATIVE PROCESSES FOR USERS - MAXIMIZED AUTOMATION (QUALIAC AND BAAN) - FULL TRACEABILITY OF OPERATIONS AND MATERIALS - SINGLE WINDOW FILING (EDH)

  6. METHODS • CENTRALIZE ALL CERN SUPPLY-CHAIN MANAGEMENT ACTIVITIES INCLUDING ON-SITE DISTRIBUTION • HARMONIZE STOCKS’ MANAGEMENT INTO BAAN • OPTIMIZE PROCUREMENT BY DEVELOPING FRAME CONTRACTS, DECREASE COST BY USING E-BUSINESS / PUNCH-OUT CATALOGUES WHEN APPROPRIATE • DEVELOP EXTERNAL PROCUREMENT COLLABORATION WITHIN WOLRDWIDE PHYSICS COMMUNITY (INFN, GSI, ESA etc.)

  7. BENEFITS • LIBERATE RESOURCES IN THE DEPARTMENTS TO THEIR CORE BUSINESS ACTIVITIES • INCREASED AND MORE FLEXIBLE SERVICE LEVELS • DECREASE DEVELOPMENT AND MAINTAINANCE COST FOR INFORMATICS TOOLS • TRANSPARENCY / TRACEABILITY (SR/RP AND INB) • OPTIMIZATION OF PURCHASING COST

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