Use of New Technology for School Administrative Work

1. Use of New Technology for School Administrative Work Experience Sharing (1): Project Preparation and Implementation By K.K. Ip St. Joseph’s College

2. Background Info. • Existing systems • EClass + I-Portfolio • G&W Intranet • WebSAMS • Library system • WiseNew • 每日一篇 etc… • Too many IT systems

3. Considerations • Matching fund (School fund : $75,000 or about) • School management support? • Increase/decrease work load of teachers , IT staff and office? • Form a core group

4. Functions • Attendance • Payment • Door access • Other add-on • Discipline • Inventory • Sport • Enrollment etc…

5. Suppliers • E-Class (smartcard) • My-IT School (smartcard) • Octopus • Others

6. School considerations • School needs • Integration existing system; • Hardware cost; • Speed (no. of kiosks / card readers); • Security/Safety; • Cost; (PPS $2.1, Octopus 3%) • Workload of different parity; • Add-on functions ? E.g. Discipline, Sport, Enrollment, other T&L software;

7. School considerations • Training (Staff and parents); • Payment methods • Ease to use, daily operation; (software) • Lost card procedure; • Other maintenance cost – hardware + software; • Time to implement; (Sept. ->early application) • Quality of suppliers services • Location of card readers / kiosks

8. Other remarks • Tender procedures • PPS application twice a year (March and Sept.)

9. Application procedures • Draft the QEF proposal • Customization of school needs • Submit to QEF • Waiting for reply (~ 3 months) • Minor modification

10. Implementation • Tendering procedures (5 companies) • Selection of suppliers • Apply PPS • Cabling • Design and print smart cards • Installation of software • Training • Interim Financial report (6 months) • Evaluation • Final report

11. End of Presentation Thank you!