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John Burke

We Hate Love Planning!. John Burke. Aims of today’s event. Introduce the JISC infoNet service To understand the benefits of planning in relation to the things we “ do ” Consider who might benefit from our planning Introduce some tools and techniques for planning.

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John Burke

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  1. We Hate Love Planning! John Burke

  2. Aims of today’s event • Introduce the JISC infoNet service • To understand the benefits of planning in relation to the things we “do” • Consider who might benefit from our planning • Introduce some tools and techniques for planning

  3. Why Should We Love Planning? Smile - nothing’sgone wrong yet…!

  4. Why Plan? • To enable us to share understanding • To co-ordinate effort • To ensure people know when input is needed • To avoid duplication • To allocate resources when needed • To allow for prioritisation of task • To understand task dependencies • To choose a way of doing something • To avoid confusion

  5. Why Plan?

  6. Planning to Enable Review Based on the Deming Cycle

  7. What should we Plan? • Tasks and Activities • Resources • Timescales • The Spending Profile • Communications • Sustainability

  8. Tasks & Activities • Preparation • Tasks to achieve the outcome • Tasks to manage the achievement • Tasks to avoid or manage risk • Tasks to prepare users • Tasks to evaluate whether it’s still a good idea or not

  9. How do we Plan?

  10. Planning Techniques • The Sliding Planning Window • Establishing the baseline • Tools and methods • Analytical methods • Estimating and scheduling • Contingency Planning

  11. Precedence diagram - example

  12. Scheduling Tool EST DUR EFT TASK LST FLOAT LFT

  13. How Long will it Take? Three-point estimating

  14. Three-Point Estimating • MO = Most Optimistic = 45 days • ML = Most Likely = 60 days • MP = Most Pessimistic = 120 days MO + (4 x ML) + MP 6 45 + (4 x 60) + 120 = 405 = 67.5 = 70 6 6

  15. Example Gantt Chart

  16. Monitor and Re-Plan Based on the Deming Cycle

  17. Why Will You Plan in Future? • To enable us to share understanding • To co-ordinate effort • To ensure people know when input is needed • To avoid duplication • To allocate resources when needed • To allow for prioritisation of task • To understand task dependencies • To choose a way of doing something • To avoid confusion

  18. Question Time • j.burke@northumbria.ac.uk • follow johnburke1 at Twitter • http://www.jiscinfonet.ac.uk • http://jbep.blogspot.com (John Burke’s Education Project blog)

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