Lily Wai, INSIDE Idaho Administrator Bruce Godfrey, GIS Specialist University of Idaho Library

1. Can librarians make a difference in the geoworld? The story of INSIDE Idahohttp://www.insideidaho.org Lily Wai, INSIDE Idaho Administrator Bruce Godfrey, GIS Specialist University of Idaho Library CUAC-LC Conference Washington, D. C. May 12, 2005

2. Outline • Traditional library collections (Paper, microfiche,CDs) • Why GIS in the libraries? • How did we get started? • Securing Funding sources • What is INSIDE Idaho? • Pre-clearinghouse - Where we were • Idaho Clearinghouse - Where we are going • Clearinghouse Demo (by Bruce Godfrey)

3. Traditional map library collection • Federal Depository Library collection (Geologic, mining, forest service, CIA maps) • USGS, AMS, BLM, NIMA Depository maps • Air photos • Purchased maps • Gift map collections • Mostly paper format, with the exception of Open-File maps on microfiche, and some CDs from Census Bureau, USGS, EPA, and NASA

4. Map Collection at UI Library

5. Depository Collection at UI Library

6. Maps added (Depository) 2000: 1781 2001: 1797 2002: 1090 2003: 1284 2004: 1169 Maps used: 2000: 3917 2001: 4008 2002: 3170 2003: 1343 2004: 642 Maps loaned: 2000: 262 2001: 196 2002: 81 2003: 119 2004: 43 Maps cataloged: 2000: 245 2001: 95 2002: 523 (LandSat, etc) 2003: 644 (LandSat, etc) 2004: 48 Annual average maps budget: (2000-2004) $2000-$500 Tangible Map collection statistics

7. Why GIS in Libraries? • Libraries are appropriate facilities for the management and distribution of GIS maps and data (Paper/CD-ROM, and Digital.) • They are neutral, unbiased institutions, and part of an established nationwide infrastructure (FDLP). • Libraries are proficient in collection development, cataloging, access and preservation issues.

8. How did we get started? • Digital geospatial data in CD-ROM format arrived in libraries as part of the FDLP depository items • Frustration with not being able to make them available to the public due to the lack of mapping software • A desire to be involved in the ever-changing way of disseminating government information

9. CD-ROM Collection at UI Library

10. Where we were • Most geospatial data were scattered and stored in local computer stations of individual agencies or academic units in various locations of the state, not accessible to the public. • Used a variety of techniques and technologies and may or may not have provided documentation for each dataset. • The result of these disparate efforts: • Similar datasets available from different websites, or local computer servers. • Difficult to determine if differences exist (lack of metadata). • Duplicate efforts and waste of money and energy.

11. What is INSIDE Idaho? • Interactive Numeric Spatial Information Data Engine • Contents: • Geodata • Numeric data • Atlas/Maps • Interactive Mapping • Metadata • Training • Links to other relevant sites

12. IGIAC GIS Consortium Organizational Chart INSIDE Idaho Interactive Numeric & Spatial Information Data Engine, 1999-2000 Project Director Idaho Depository Libraries IGIAC GIS Consortium GIS Specialist Technical Consultant for Software Management Technical Consultant for Hardware Management Geography Forestry Agriculture Computer Science Library

13. Personnel • Project administrator • GIS Specialist • Consultants • Faculty advisors • Student assistants • University IT support

14. Administrative Aspects • Secure grants • Organize the project team • Plan and organize tasks • Email and monthly meetings • Assign tasks and hiring workers • Budget management • Periodic reports to the funding agencies

15. Secure Funding sources ($$$) • Idaho State Board of Education Technology Incentive Grant (1996) • University of Idaho Research Office Seed Grant (1999, 2003) • Institute of Museum and Library Service Leadership Grant earmarked by Congressional Appropriations (1999-2002) • FGDC “Don’t Duck Metadata” grants (USGS) (1999-2005) • Other contributions

16. Tasks • Purchase hardware/software • Design user-friendly interfaces • Collect non-proprietary data • Create metadata • Collaborate and cooperate with GIS agencies in the state • Participate in statewide GIS users meetings

17. INSIDE: Current Architecture

19. INSIDE Idaho – Clearinghouse • The Idaho Geospatial Committee (IGC) (EO 2001-07) unanimously approved INSIDE Idaho website as the State of Idaho’s official geospatial data clearinghouse (May 30, 2002). • The clearinghouse encompasses organizations, standards, people, data and technology which work together to facilitate cooperation and partnerships through the sharing, discovery, and use of spatially enabled data. • It promotes the idea of, and technologies that facilitate, a distributed clearinghouse architecture. • As a critical component of the Idaho Geospatial Data Implementation Plan (I-Plan), INSIDE Idaho performs as the official state data distribution clearinghouse for all framework data themes.

20. Idaho State IT Plan

21. Search/Browse Search/Browse Response Response Download/Interact Download/Interact Download/Interact Harvestmetadata Harvestmetadata Harvestmetadata Download/Interact Geospatial One Stop Portal Distributed architecture State Clearinghouse Federal Agency State Agency Local Govt. Higher Ed.

22. Clearinghouse – Goals & Objectives • To facilitate the discovery and use of GIS data • Search data with a single query. • Provide data in easily accessible formats. • Insure that public funds used to create spatial data are not wasted • Reduce duplication of effort. • Insuredata that exists and can help solve societal problems is in the public domain and easily accessible.

23. Clearinghouse - Vision • Every dataset accessible to every potential user • A documented custodian for every dataset created and included on the clearinghouse website (metadata) • A website that is cooperatively developed and actively maintained in conjunction with innovative tools and services • Providing leadership and expertise in the storage, support, training, archival, and distribution of Idaho’s digital geospatial and numeric data

24. INSIDE Idaho Data Contributors

26. 2004 Orthoimagery County name# downloadsBlaine 1873Canyon 1783Camas 1675Ada 1115Latah 1110Kootenai 968Nez Perce 942Idaho 933Bannock 926Elmore 911 State Totals [10/11/2004 – 4/30/2005] # downloads 31743 [157/day]TB transferred 9.3 [47 Gb/day]

27. Funding

28. Who are INSIDE Idaho users? • Students, faculty and researchers at higher education institutions • GIS professionals at state, local, and federal government agencies • Government officials • Business and industry sectors • K-12 teachers and students • Private citizens

29. Clearinghouse – What it took to get here • A lot of hard work! • Determination, perseverance, creativity and dedication • Technology • Using what’s currently available • Acting as a facilitator/statesman • Locate/use/share data • Building relationships/partnerships – trust • Continuously promoting the ‘Vision’

30. Where we are going • Continue to: • Promote a consistent data sharing architecture • Employ new technologies • distributed architecture • serving gigantic raster datasets • Secure stable and permanent funding

31. What’s new - searching

32. What’s new - searching

33. What’s new – mapping services

34. Acknowledgement • Institute of Museum and Library Services National Leadership Congressional Appropriation (1999-2002) • USGS-FGDC “Don’t duck metadata” grants, 1999-2005 • USGS Framework Data Coordinator, Tracy Fuller • Idaho Dept. of Water Resources • Idaho Transportation Dept. • Idaho GIS State Coordinator, Nathan Bentley • University of Idaho Library and Information Technology Services

35. Contacts • Lily Wai, INSIDE Idaho Administrator lwai@uidaho.edu 208-885-5858 • Bruce Godfrey, GIS Specialist bgodfrey@uidaho.edu 208-885-6463 • This presentation can be viewed at: http://inside.uidaho.edu/whatsnew/whatsnew.htm#Events