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Data Sharing to Support Enrollment and Improve Educational Outcomes of Youth in Foster Care

Data Sharing to Support Enrollment and Improve Educational Outcomes of Youth in Foster Care. Wayne Trigg – Education and Systems Consultant New York City Department of Education. Evolution of the Data Exchange process ACS and NYC DOE.

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Data Sharing to Support Enrollment and Improve Educational Outcomes of Youth in Foster Care

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  1. Data Sharing to Support Enrollment and Improve Educational Outcomes of Youth in Foster Care Wayne Trigg – Education and Systems Consultant New York City Department of Education

  2. Evolution of the Data Exchange processACS and NYC DOE • Collaboration began after a series of high profile tragedies. In NY, both ACS and DOE report to the Mayor. • February 1997 the DOE and ACS negotiated an MOU that initiated the process of sharing child specific information that would support the goals of each agency. • December 2001 the MOU was updated and expanded to include the inter agency exchange on a semester basis of the relevant educational information for all school aged (New York citywide) matched Foster Care children. • February 2008 the MOU was modified (Project School Success) allowing ACS Foster Care agencies online access to the ATS system if certain requirements and standards were met. ACS and the DOE exchanged data four times during the school year. • Foster Care Agencies chose to participate in a pilot project with more frequent data exchanges.

  3. Initial Barriers to Collaboration • Issues regarding confidentiality of student and parent information; • System compatibility issues between agencies; • Developing and agreeing on the criteria used to identify and match student/client information between the systems; • Establishing information exchange protocols across the participating agencies; • Providing the technical means to access the information; • Fostering a culture of common cause and addressing “turf” issues.

  4. Matching Dataat a minimum 3 items must match, before child identified Education’ ID # different • Child’s name • Child’s sex • Child’s date of birth • Birth parent’s name • Child’s address Initial data issues: (Name spelling, Siblings) Date (mm/dd/yy) Street Address (Ave, St) Children’s Services’ ID # • Child’s name • Child’s sex • Child’s date of birth • Birth parent’s name • Child’s address

  5. Automate The Schools Data System • The following illustrates the “Real Time” individual student ATS data (Automate The Schools Data System) that the New York City Administration for Children’s Services staff and the contracted ACS Foster Care agencies have access to at their remote locations. • Each staff member is provided a unique ATS user ID and password to login.

  6. Information in ATS Student’s Special Education Data Student’s Disciplinary Action History Student’s Attendance History Student’s Current Attendance Record Student’s Complete Profile • Student’s Profile • Student’s Immunization Record • Student’s Most recent Exam Scores • Student’s Credit Information • Student’s Exam Scores by Year and Course • Student’s Admission and Discharge History

  7. 07/10/07 A T S S I G N O N S C R E E N LB08410W 15:38:00 SOMF * **************************** ************ *** ***** ****** ***** **** **** ***** *** ****** *** ***** **** ******* * ****** * ****** * ********* ****** ******* ** ****** ****** ********** ** ****** ****** ************ ** ****** ****** ************** ** ****** ****** *********** ******************* ****** ******* ** ****** ****** ****** ** ****** ****** ***** ** ******* ****** ** ***** *** ********* ******** ** **** ***** ************ ************ ************* Enter your ATS USERID and PASSWORD and press RED ENTER for ATS; Press F10 for ATS Display, ATS Reports, ATS/SBMS, and WETU, or F3 to exit. (your PASSWORD will not appear when you type it) USERID ===> PASSWORD ===> User name User Password

  8. AFCA Application PROFILE 00-0-000 New York City Public Schools 11-01-07 12:12:40 HELP0110 Search Main Menu 01921-JMARQUE ==> STUDENT ID: ________________ Enter either STUDENT ID and press Red Enter to continue F1/ F2/ F3/Quit-return F4/ F5/ F6/ F7/ F8/ F9/Refresh F10/ F11/ F12/Exit 987 654 321

  9. PROFILE 00-0-000 New York City Public Schools 11-01-07 12:17:01 HELP0250 Display Student And Adult 01921-JMARQUE ==> STUDENT ID: 987 654 321 ACP FLAG: Y LAST NAME: CONFIDE FIRST: JAZMIN MIDDLE: DOB: 02 / 01 /89 SEX: F PROOF OF BIRTH: 1 CERT #: POB CODE: 88 HOUSE NO: 773 STREET: WEST 707 STREET APT NO: 57A CITY: NEW YORK STATE: NY ZIP: 10025 PHONE: 444 444 4444 ADULT: CONFIDE, MARGARITA BUSINESS PHONE: RESIDE FLAG: Y AUTH CODE: 01 RELATION CODE: 14 RECORDS RECEIVED: BORO CODE: M HOME DIST: 03 ADDR STAT: V SSN: 999 99 9999 GEO CODE: 88 MEAL CODE: HOUSING ST: IMMUN: E HEALTH INS: HOME LANG: SP ETHNIC STATUS: 3 CITIZEN: ADMIT CODE: 50 ADMISSION DATE: 07/02/04 STATUS: D ADMIT REASON: DISC CODE: 26 DISCHARGE DATE: 07/01/07 ENTERED NYC SCHOOL SYS: 09/01/93 SCHOOL LOCATION: BORO DIST SCHOOL GRADE GR LVL OFF CLASS CURRENT: M 08 409 220 12 TA4 PREVIOUS: M 79 409 LAST CHANGE DATE: 08/26/07 USERID: JMARQUE F1/ F2/Immu F3/Quit-return F4/Exams F5/HS Crs F6/HS Xam F7/Adm/Dis F8/Sped F9/Susp Hist F10/Attd F11/Attd Hist F12/ Indic Select the desired function key

  10. “F2/Immu” Screen PROFILE 08M409 New York City Public Schools 11-01-07 12:21:04 HLTH0110 Immunization Display 01953-JMARQUE ==> NAME: CONFIDE, JAZMINDOB: 02/01/89 SEX: F STUDENT ID: 987 654 321 DIST-B-SCHL: 08M409 AGE: 18 YR 7 MON 09 DAY GRD-LVL-CLS: 220-12-AD1 ADMIT DTE: 07/02/07 (57) EXEMPT TYPE (1) (2) (3) (4) (5) CDE END DATE =========== ======== ======== ======== ======== ======== === ======== DPT/Dt/Td 04 18 01 01 02 02 11 14 02 __ __ __ __ __ __ _ Tdap __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ _ OPV (POLIO) 04 18 01 01 02 02 11 21 02 __ __ __ __ __ __ _ MMR 08 17 00 04 18 01 __ __ __ __ __ __ __ __ __ _ MEASLES __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ _ MUMPS __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ _ RUBELLA __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ _ HBV SERIES3 08 17 00 10 05 00 03 01 01 __ __ __ __ __ __ _ VARICELLA __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ _ HIB: _ IMMUN STATUS: COMPLETE ACTION: Student has a COMPLETE immunization status. F1/Help F2/ F3/Quit-return F4/ F5/ F6/Tuber F7/ F8/ F9/ F10/ F11/ F12/Exit

  11. “F4/Exams” Screen PROFILE: 00-0-000 ATS NEW YORK CITY PUBLIC SCHOOLS DATE: 11/01/07 USER: JMARQUE () PAGE: 1 STUDENT'S EXAM SCORES NAME: CONFIDE, JAZMIN STUDENT ID: 987 654 321 SS/ ALT TEST RAW PCT MID SRP/ --TEST--- ALT LNG/ TST ADMN TEST NAME LV F SCR ILE MIU NCE DECSN D SCH GD TEQ TRNS CAT ------------------------------------------------------------------------------------------------------------------------------------------------ WI 03 ELA ENG LANG ARTS 18 3 021 670 2 03 044 08 Y SP 03 STM STATE MATH 18 3 034 709 2 03 044 08 SP 03 PET SCI OBJECT 18 3 035 054 2 03 044 08 SP 03 PET SOC STUD TOT 18 3 034 050 2 03 044 08 Y SP 02 TEM TOTAL MATH 17 4 026 661 1 03 044 07 Y SE SP 02 ELE TOTAL READING D 1 017 01 01 03 044 07 SP 01 CTB TOTAL READING 16 F 025 639 2 03 044 06 Y SP 01 TEM TOTAL MATH 16 3 019 616 1 03 044 06 Y SE SP 01 ELE TOTAL READING C 2 018 02 07 03 044 06 SP 00 CTB TOTAL READING 15 E 026 630 2 03 145 05 >

  12. “F5/HS Crs” Screen PROFILE 08-M-409 New York City Public Schools 11-01-07 12:21:04 VCRS0500 View Course Marks 01967-JMARQUE ==> PAGE 1 OF 8 STUDENT ID: 987 654 321NAME: CONFIDE, JAZMIN OFFICIAL CLASS: TA4 GRADE: 220 GRADE LEVEL: 12 CURRENT SCHOOL: 08M409 STATUS: ACTIVE ======================================================================= SUBJ LVL CRSE SEC DESCRIPTION SCHL YEAR TERM SCHOOL SCR P/F CRED EARNED ---------------------------------------------------------------------------------------------------------------------------- 1 H E8C 04 ENGLISH 8 2006-2007 2 02M409 86 P 1.00 1.00 9 H GCP 02 COLLEGE PR 2006-2007 2 02M409 P P 0.50 0.50 9 H GS4 02 COMMSER 2006-2007 2 02M409 NC 1.00 2 H HPID 02 PROBLEM IN 2006-2007 2 02M409 90 P 1.00 1.00 2 H H8 02 ECONOM 2006-2007 2 02M409 95 P 1.00 1.00 3 H MI8 02 COLLEALG2 2006-2007 2 02M409 95 P 1.00 1.00 8 H PE8Q 01 PHYS ED8 2006-2007 2 02M409 95 P 1.00 1.00 9 H Y112 01 RESOU RM 2006-2007 2 02M409 90 P 0.00 0.00 1 H E7C 05 ENGLISH 7 2006-2007 1 02M409 80 P 1.00 1.00 2 H H6RS 01 GLB RSCH 2006-2007 1 02M409 75 P 1.00 1.00 Use F2 to view course details. F1/Help F2/Select F3/Quit-return F4/ F5/ F6/ F7/ F8/Forward F9/ F10/By SubArea F11/ F12/Exit

  13. “F6/HS Xam” Screen PROFILE 08-M-409 New York City Public Schools 11-01-07 12:29:28 VEXM0600 View Exam Marks 01812-JMARQUE ==> PAGE 1 OF 2 STUDENT ID: 987 654 321 NAME: CONFIDE, JAZMIN OFFICIAL CLASS: TA4 GRADE: 220 GRADE LEVEL: 12 CURRENT SCHOOL: 08M409 STATUS: ACTIVE ===================================================================== EXAM SECT DESCRIPTION SCHOOL YEAR TERM SCHOOL SCORE P/F ----------------------------------------------------------------------------- EXRL 01 ENGLISH LANGU 2006-2007 2 02M409 ABS HXR$ 01 GLOBAL HISTOR 2006-2007 1 02M409 60 RCTG 01 RCT IN GLOBAL 2006-2007 1 02M409 ABS RCTG 01 RCT IN GLOBAL 2005-2006 7 02M625 EXRL 01 ENGLISH LANGU 2005-2006 2 02M409 ABS HXRA 02 U. S. HISTORY 2005-2006 2 02M409 56 RCTG 01 RCT IN GLOBAL 2005-2006 2 02M409 F F RCTH 01 RCT IN U. S. 2005-2006 2 02M409 F F RCTW 00 RCT IN WRITIN 2005-2006 2 02M409 P P EXRL 03 ENGLISH LANGU 2005-2006 1 02M409 39 Use F2 to view exam details F1/Help F2/Select F3/Quit-return F4/ F5/ F6/ F7/ F8/Forward F9/ F10/ F11/ F12/Exit

  14. “F7/Adm/Dis” Screen PROFILE 08M409 New York City Public Schools 11-01-07 12:33:34 BIOG0310 Admission And Discharge History 00899-JMARQUE ==> PAGE 1 OF 1 NAME: CONFIDE, JAZMINDOB: 02/01/89 SEX: M STUDENT ID: 987 654 321 D-B-SCH: 08-M-409 GRD-LV-CLS: 220-12-AD1 ------------- ADMIT ------------- ----- DISCHARGE ---- BORO LAST LAST REAS GEO GEO DISTRICT GRADE CLASS DISC S DATE / CDE CDE CDE DATE / CODE CDE SCHOOL CODE CODE CONF ====================================================================== A 07/02/07 57 DR M 8 409 190 AD1 D 07/02/04 57 DR 07/02/07 00 M 8 135 961 105 Y - ---------------------- ------------------- ---------------------------- * 09/07/00 58 DR 07/02/04 00 M 8 105 951 149 * Previous student enrollment - use function keys for other history F1/Help F2/ F3/Quit-return F4/ F5/ F6/ F7/ F8/ F9/ F10/ F11/ F12/Exit

  15. “F8/Sped” Screen PROFILE 08-M-409 New York City Public Schools 11-01-07 12:35:50 BIOG0010 Special Education Data 01414-JMARQUE ==> STUDENT ID: 987 654 321Name: CONFIDE, JAZMIN Sex: M DOB: 12/28/92 School : 08M409 Grade: 220 Level: 12 Off Cl: AD1 ATS CAP Class: ----------------------------------------------------------------------------- CAP Data as of : 09/09/07 First Attend Date : Conference Date : 05/21/07 CAP Authorize Date: 09/04/07 CAP Discharge Date: Program Recommendation : TT TEAM TEACHING Service Category : TT COLLABORATIVE TEAM TEACHING Periods per Week : 00 FULL TIME Disability : LD LEARNING DISABLED Testing Modifications : 1 TIME LIMIT EXTENDED OR WAIVED 2 EXAM ADMINISTERED IN SPECIAL LOCATION F1/Help F2/ F3/Quit-return F4/ F5/Print F6/ F7/Back F8/Forw F9/Refresh F10/ F11/ F12/Exit

  16. “F9/Susp Hist” Screen PROFILE 08-M-409 New York City Public Schools 11-01-07 12:40:39 BIOG0903 Disciplinary Action History 00853-JMARQUE ==> PAGE: 0/0 STUDENT ID: 987 654 321 NAME: CONFIDE, JAZMIN S E INFR DISPL START DAYS AND L DATE AUTH ACTION DATE DURATION I NFRACTION - CODES =============================================================== Student has no disciplinary action F1/Help F2/Select F3/Quit-return F4/ F5/ F6/ F7/ F8/ F9/ F10/ F11/ F12/Exit

  17. “F10/Attd” Screen DISA0110 Student Attendance Display Screen 01110- JMARQUE2 ==> SCHOOL NUM: 409 OFF. CLASS: 220 ADMIT DATE: 07/02/04 STUDENT ID: 987 654 321 GRADE: 120 DISCH DATE: STDNT NAME: CONFIDE, JAZMIN ROOM: 207 STATUS : A ATTD ATTD ATTD MM/DD AM PM MM/DD AM PM MM/DD AM PM ===== == == ===== == == ===== == == 09/05 P P 09/18 P P 09/30 L P 09/06 P P 09/19 A A 09/09 P P 09/20 L P 09/10 L P 09/23 L P 09/11 A A 09/24 A A 09/12 L P 09/25 L P 09/13 L P 09/26 L P 09/17 P P 09/27 L P NS - not scanned, NA - not applicable F1/Help F2/ F3/Quit-return F4/ F5/ F6/ F7/ F8/Next mon F9/ F10/ F11/ F12/Exit

  18. “F11/Attd Hist” Screen PROFILE 08-M-409 New York City Public Schools 11-01-07 12:42:57 BIOG0335 Attendance History Inquiry 01810-JMARQUE2 ==> PAGE 1 OF 2 NAME: CONFIDE, JAZMIN DOB: 02/01/89 SEX: F STUDENT ID: 987 654 321 D-B-SCH: 08-M-409 GRD-LV-CLS: 220-12-TA4 BORO SCHOOL FULL DAYS HALF DAYS PCT TIMES DISTRICT LAST YEAR TERM PRES ABS DAYS ENROLL ATTD LATE CUT SCHOOL GRADE ======================================================================== 06 FALL 79 9 88 89 M 02 409 220 06 SPRING 75 8 83 90 M 02 409 210 05 FALL 76 8 84 90 M 02 409 210 05 SPRING 81 5 86 94 M 02 409 200 04 FALL 76 6 82 92 M 02 409 200 04 SPRING 82 3 85 96 M 79 409 190 03 FALL 82 3 85 96 M 79 409 190 03 SPRING 86 5 91 94 4 M 03 044 180 02 FALL 86 6 92 93 3 M 03 044 180 02 SPRING 88 3 91 96 M 03 044 170 * Most current attd listed first F1/Help F2/ F3/Quit-return F4/ F5/ F6/ F7/ F8/Forw F9/ F10/ F11/ F12/Exit

  19. “F12/Indic” Screen PROFILE 00-0-000 New York City Public Schools 11-01-07 12:44:55 BIOG0260 Display Student 01251-JMARQUE ==> NAME: CONFIDE, JAZMINDOB: 02/01/89 SEX: F STUDENT ID: 987 654 321 AIS SERVICES _ BILINGUAL _ ESL Y LEP _ SPEC ED _ MAINSTRM _ RES ROOM _ ADD'L RS _ COUNSEL _ SPCH SVC _ CTT PART _ SETSS F1/Help F2/ F3/Quit-return F4/ F5/Comments F6/ F7/ F8/ F9/ F10/ F11/ F12/Exit _ FOSTR HOME _ TEMP HOUS U HEALTH INS _ GIFTED _ REL TIME _ EXTEND DAY _ CHAP 53 _ PLUS PROG _SUMM SCHL 1 MEAL CODE M ELA ELIG _ ELA PART M MATH ELIG _ MATH PART _ SCI PART _ SS PART _ SUPP SVC _ ELA AT RISK _ CELL PH XMT _ BESIS ST _ TEST MOD _ SCHOOL A _ SCHOOL B _ SCHOOL C _ DIST A _ DIST B _ DIST C _ 407 FLAG _ ONGNG SVC _ SECT 504 _ SL COMM _GR9 ENTRY _ AVID _ POST GRD PL 8 YTD ATTEND _ ELA PROF _ MATH PROF U HEALTH ALRT FUT EX INST _ PREP ACAD

  20. Contact Information Wayne Trigg Education and Systems Consultant (718) 935-5570 WTrigg@schools.nyc.gov

  21. Any Questions ???

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