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16.04.2019

ERASMUS+ ORIENTATION PROGRAM 22.04.2019. 16.04.2019. BEFORE THE MOBILITY. DURING THE MOBILITY. AFTER THE MOBILITY. *Partner University’s application procedure . 1- Learning Agreement – Approval form ( Just for the Institute ), 2- Special Forms for the Institute Students

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16.04.2019

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  1. ERASMUS+ ORIENTATION PROGRAM 22.04.2019 16.04.2019

  2. BEFORE THE MOBILITY DURING THE MOBILITY AFTER THE MOBILITY *Partner University’sapplicationprocedure. 1- Learning Agreement – Approvalform (JustfortheInstitute), 2- Special Forms fortheInstituteStudents 3- AcceptanceLetter 4- Visa Letter 5-Financial Contract 6- OLS Exam 1 –Duration(Confirmatıonof arrivalsection), 2- Student Information Form, 3. Learning Changes (Ifnecessary) 4. Extension form (Ifnecessary) 5- OLS Course 1- (Ifnecessary) Failed Courses Form, 2- DurationSheet (Confırmation of departuresection), 3- Transcript, Recognitionoutcomes 4- Passport, 5- Final Report, 6- OLS Exam THINGS TO DO DURING THE ERASMUS+ STUDY MOBILITY

  3. ISTANBUL AYDIN UNIVERSITY ONLINE APPOINTMENT SYSTEM

  4. İAÜ Erasmus+ Agreements • 260 Erasmus+ Agreements in 50 countries • 29 International Credit Mobility Agreementsin 21 countries (outside EU) • 231 Erasmus+ agreements in EU andcandidatecountries

  5. 1- LEARNING AGREEMENT – APPROVAL FORM 2- ACCEPTANCE LETTER 3- SPECIAL FORMS FOR THE INSTITUTE STUDENTS 4- VISA LETTER 5-FINANCIAL CONTRACT 6- OLS EXAM DOCUMENTS NEEDED BEFORE THE MOBILITY

  6. Student’s Name & Surname ID andEducationInfo IAU Info Partner UniversityInfo Courses of Partner University Studentsshouldfilloutthis form afterfindingtheircoursesfrom partner universityandconsultingwiththeirErasmus+ departmentalcoordinator IAU Courses LEARNING AGREEMENT General IAU and Partner UniversitySignatureSection

  7. Study Level StudyCode You can findthecodes at thepage of thelearningagreement. StudyCode You can findthe link at thelastpage of thelearningagreement. Aşağıdaki linke girerek sağdaki kod bulunmalı http://ec.europa.eu/education/tools/isced-f_en.htm LEARNING AGREEMENT Codes

  8. Course Number Course Code Course Name ECTS of the Courses Total ECTS Youneedtofilloutthesendinginstitutionpart of the form in thesameway You can get at least 29 maximum 31 ECTS Students’ Language Proficiency RECEIVING AND SENDING SECTION

  9. Student’sSignatureandDate Erasmus+ Departmental Coordiantorsignatureanddate Erasmus+ InstitutionalCoordinator’ssignatureanddate Partner University LEARNING AGREEMENT SIGNATURE SECTION

  10. ThesisCode ECTS Thesis Name Studentssignatureanddate. Master & phdlevelapproval form AcademicandAdministrativesignatures

  11. Dd/mm/yyyy format foryourmobilityperiod is a requirementwhenapplyingfor an Erasmus+ Studyvisa *the periodshouldinclude the finals as well Acceptanceletter

  12. Visa Letter Studentsareresponsibleforthevisaprocess

  13. Studentsneedtosend the OLS resultsto erasmus@aydin.edu.tr Please note that if you obtained a score of C2 in your first language assessment, you will not have to take a final assessment. You will therefore not receive an invitation to take a final assessment.

  14. Beforeyougoabroad… • Arrangeaccommodation and ask forhelp in finding it from the host University Erasmus+ Office (ESN Section) • Takeenoughmoneywithyou-otherthan the Erasmus+ grant • Make an Extensiveresearch on the city and University (transportation; officialauthorities and emergencynumbers) • Plan toattend the OrientationProgramme of the host University! • Make sure youhave a scan of yourpassportand visa in your e-mail • Don’tforgetyouare an ambassador of Istanbul Aydın University and Turkey

  15. DURING THE MOBILITY1-DURATION SHEET2-STUDENT INFORMATION FORM3-CHANGES OF THE LEARNING AGREEMENT (IF NECESSARY)4-EXTENSION FORM (IF NECESSARY)5- OLS COURSE

  16. This form should be filledoutbythe partner universityand e-mailedto IAU CONFIRMATION OF ARRIVAL

  17. 1. Student’s Name andSurname, 2. Country, 3. Partner University’s Name, 4. Faculty, 5. Department, 6. ResidenceAddress, 7. Active Mobile numberabroad. 1 2 3 4 5 This form should be filledoutbythestudents as soon as theyarrivetheir Erasmus+ destinationcountry STUDENT INFORMATıON FORM 6 7

  18. WHILE YOU ARE ABROAD YOU ARE RESPONSIBLE FOR FOLLOWİNG ALL THE PROCESSES RELATED TO THE CHANGES TO LA • ALL CHANGES TO LA SHOULD BE CONDUCTED WITH THE PRIOR APPROVAL(BY EMAIL) OF YOUR ERASMUS+ DEPARTMENTAL COORDINATOR WITHIN ONE MONTH AFTER THE START OF YOUR MOBILITY CHANGES OF THE LEARNING AGREEMENT

  19. 1. Course Number, 2 Course Code, 3. Name of thedeletedcourse, 4. Approvalbox of thedeletedcourse, 5. Deletingreason, 6. ECTS of thedeletedcourse 7.Code of theaddedcourse, 8. Name of theaddedcourse, 9. Approvalboxtheaddedcourse 10. Reasonforadding 11. ECTS of theaddedcourse 1 3 4 2 5 6 11 10 7 9 8 CHANGES OF THE LEARNING AGREEMENT SendingInstitutionpartshould be filledout in thesameway Thispart is located on thelastpage of thelearningagreement 10 5

  20. CHANGES OF THE LEARNING AGREEMENT Respectively; Afterthestudent’ssignaturethisform’sReceivingInstitution’sshould be signedandstampedthen e-mailedto IAU

  21. 1. Name & Surname of thestudent, erasmusresidence, Telephone number, name of theuniversity 2. EducationPeriod , ExtensionPeriod 3.Student’ssignatureanddate, 4. Respectively, allthesignatures. 1 2 3 4 5 Thestudentswhohaveextendedtheirmobilityshould do preparethesamedocumentsliketheydidforthefirstterm EXTENSION FORM

  22. 1- (IF ANY) DOCUMENT FOR THE FAILED COURSE UNITS, • 2- RECOGNITION OUTCOMES, • 3- DURATION SHEET, • 4- TRANSCRIPT, • 5- PASSPORT • 6- FINAL REPORT • 7- OLS EXAM AFTER THE MOBILITY

  23. Thisform should be filledoutbythe partner university (ifnecessary. FAILED COURSES FORM

  24. Student’s Name & Surname 7 1 *. Course number 1. StudyPeriod, 2. Course Code, 3. Partner University Courses, 4. Passor Fail Part 5. ECTS, 6. Grade, 7. StudyPeriod, 8. Course Code, 9.IAU Courses, 10.ECTS, 11. IAU grade(Itwill be filledoutbytheErasmus+ Departmental Coordinator) 12.Total ECTS, 13.Student’ssignature, 14. Signatures of thecoordinatorsandstamp, 15.Signature of the partner universityandstamp. 10 11 6 4 9 5 2 * 8 * 3 12 13 RECOGNITION OUTCOMES 14 15 This form showstheultimateversion of thecourseswhich has beentaken at the partner university . Incase of coursechangetheaddedcourseswill be mentioned on this form.

  25. Thisdocumentsshould be filledoutbythe partner universityuponthearrivalanddeparture of thestudent. DURATION SHEET

  26. Thetranscriptneedstoincludethe ECTS credits. TRANSCRIPT

  27. Thestampsmust be readable. PASSPORT STAMPS (ARRIVAL AND DEPARTURE FOR TURKEY)

  28. Failure in sending the OLS resultsto erasmus@aydin.edu.tr can affect the 20% grantpayment

  29. Afterthecompletion of theprocedurestudents can gettheirnewtranscriptsfrom IAU StudentAffairs. Erasmus+ program is mentionedwith a star. FINAL VERSION OF THE TRANSCRIPT

  30. Ödeme Süreci İçin Yapılması Gerekenler (Erasmus+ Öğrenim / Staj Hareketliliği)/ Things To Do For Payment Process(Erasmus+ Study /Internship) Mobility

  31. ÖdemeSüreci Payment Process

  32. ERASMUS+ Öğrenim/ Staj Hareketliliği İçin Hibe MiktarlarıMonthlyGrantsForErasmus+ Study /Internship * Forselectedstudentsfrom the 2019 Erasmus+ Project

  33. Özel Durumlar/ Extreme Cases

  34. DöndüktenSonraTeslimEdilmesiGerekenBelgeler Necessary Documents After Your Return toTurkey

  35. Proudof our student İrem Karaoglu who received the highest number of votes for the best logo she created for U16 Women’s European Championship during her Erasmus+ mobility at KaunoKolegija, Lithuania ERASMUS+ SUCCESS STORIES NOW IT IS YOUR TURN….MAKE YOUR ERASMUS+ MOBILITY WORTH!

  36. THANK YOU FOR YOUR ATTENTION!Erasmus+ OFFICEtwitter: iauerasmusfacebook: iauerasmusoffice

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