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BUSINESS SERVICES

BUSINESS SERVICES . PLANNING PRIORITIES FOR 2010-11. BUSINESS SERVICES. BUSINESS SERVICES ADMINISTRATION BUDGETING CONTROLLER PURCHASING AND INVENTORY INFORMATION TECHNOLOGY PARKING INSTITUTIONAL SERVICES IN 2010-11 . Business Services Administration .

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BUSINESS SERVICES

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  1. BUSINESS SERVICES PLANNING PRIORITIES FOR 2010-11

  2. BUSINESS SERVICES BUSINESS SERVICES ADMINISTRATION BUDGETING CONTROLLER PURCHASING AND INVENTORY INFORMATION TECHNOLOGY PARKING INSTITUTIONAL SERVICES IN 2010-11

  3. Business Services Administration

  4. TOP ACCOMPLISHMENTS FOR FY 2009-10 • Successfully managed the College’s budget • Established a 6% minimum budget reserve at the beginning of the year • Moved equipment purchasing deadline to mid-November 2009 and for all other state-funded purchases to December 31, 2009 • Monitored budgets carefully to make sure funds were available to meet projected and expected expenditures from all funding sources

  5. Accomplishments Continued • Monitored and utilized necessary non-state financial resources to ensure the College met its educational core mission • Participated in the planning for the Union Station • Established the Parking Coordinator Position • Served as the Colleague CIS Project Manager

  6. Accomplishments Continued • Chaired the NCCCS AR/CR Review Team and participated in the Core and Mega Teams to review technical issues and proposed/tested software changes

  7. MAJOR OBJECTIVES FOR 2010-11 • Effectively manage the College’s financial resources • Assume management responsibility for facility planning and construction, facility maintenance, plant operations including security and housekeeping, and contract administration

  8. Major Objectives Continued • Monitor and participate in the construction projects for the Union Station Parking Deck, Union Station, and Fine Arts building • Continue to serve as the Colleague CIS Project Manager • CIS R18 Workgroup will begin working with Datatel with the planning technique Action Plan

  9. BUDGETING

  10. TOP ACCOMPLISHMENTS FOR FY 2009-10 • Requested and allocated state budget funds • Maintained “My Budget” in Web Advisor • Insured appropriate access by budget managers • Created and provided electronic internal user’s manual • Developed a variety of reports • Participated in the development of capturing CE payroll encumbrance data

  11. MAJOR OBJECTIVES FOR 2010-11 • Implement project to capture CE payroll encumbrance data • Request and allocate approved State budget funds • Maintain WebAdvisor departmental budget access • Continue to serve on NCCCS Assignment Contract Committee

  12. CONTROLLER

  13. TOP ACCOMPLISHMENTS FOR FY 2009-10 • Enhanced financial integrity by strengthening internal controls where needed • AR Staff assisted NCCCS in the development and implementation of a Colleague utility for all community colleges to use • Implemented document imaging in accounts payable and payroll

  14. Top Accomplishments Continued • Implemented storing electronic Colleague reports on shared drive. Reduced computer paper usage by 100 cases this fiscal year.

  15. MAJOR OBJECTIVES FOR 2010-11 • Receive a clean financial audit report • Implement Enhancing Accountability in Government through Leadership and Education (EAGLE) program • Continuous improvement of internal controls • Improve billing and collection of student and third party receivables

  16. PURCHASING AND INVENTORY

  17. TOP ACCOMPLISHMENTS FORFY 2009-10 • Maintained purchasing efficiency while adhering to state purchasing policies • Participated in the NC E-Procurement Users Group • Worked with NCCCS Support Team to improve accuracy of calculating the useful life of assets on community college financial statements

  18. Top Accomplishments Continued • Moved bookstore operation to its newly renovated and expanded space. Sales are up by 29% through May 2010 • Implemented textbook reservation program Sea Devil Express • Implemented forklift safety training program for College employees • Shipping and Receiving staff began assisting with tagging and recording information on new equipment

  19. MAJOR OBJECTIVES FOR 2010-11 • Focus on training and development of new purchasing technicians • Continue to work with Colleague SA in the development of workflow for equipment disposal process • Purchase Forklift Compliance Kit to enable forklift certification

  20. Major Objectives Continued • Increase Bookstore’s on-line presence such as Facebook and Twitter • Plan and organize more Bookstore events to increase student shopping • Manage growth and maximize employee productivity at both bookstores

  21. INFORMATION TECHNOLOGY

  22. TOP ACCOMPLISHMENTS FOR 2009-10 • Supported technology in new construction • Cosmetology/Early College building • Bookstore renovation and expansion • Parking deck network infrastructure and card access system • Union Station infrastructure design

  23. Top Accomplishments Continued • Rolled out record number of new IT equipment • 705 desktop computers • 73 laptops • 38 printers

  24. Top Accomplishments Continued • Added new services in conjunction with other departments • On-line transcript request payments • On-line payments for the Child Care Center and Dental Clinic • On-line donations for the CFCC Foundation • Created Virtual Campus Tour on cfcc.edu

  25. Top Accomplishments Continued • New services continued: • Created first mobile service Library in Your Pocket • Implemented V-Motion which provides fault-tolerance for several servers/services

  26. MAJOR OBJECTIVES FOR 2010-11 • Complete Payment Card Industry Certification • Assist in technology planning for Union Station and Fine Arts building • Continue migration to Microsoft Active Directory • Participate in Microsoft’s Campus Agreement

  27. PARKING

  28. TOP ACCOMPLISHMENTS FOR FY 2009-10 • Opened CFCC’s first parking deck • Received training and implemented parking software which controls access to the deck • Created a parking web page and Twitter account • Increased the number of full-time employee parking spaces in the Schwartz Center parking lot

  29. MAJOR OBJECTIVES FOR 2010-11 • Continue to learn the ScanNet software and its reporting capabilities • Continue to develop and improve parking policy and procedures • Implement parking plan to accommodate loss of employee and student parking behind the Schwartz Center due to Union Station Parking Deck construction • Continue to train CFCC parking staff on equipment and customer service

  30. INSTITUTIONAL SERVICES

  31. TOP ACCOMPLISHMENTS FOR FY 2009-10 • Completed Cosmetology/Early College building: 30,000 SF • Completed Nutt St Deck: 135,000 SF • Completed Bookstore expansion and renovation • Completed ACL building demolition to prepare for Union Station building construction

  32. Top Accomplishments Continued • Refurbished and renovated two elevators in the McLeod and Galehouse buildings • Initiated Allied Health water intrusion project • Installed energy control monitoring systems to improve energy efficiency in all buildings • Installed a two-classroom modular unit at the Burgaw Center

  33. MAJOR OBJECTIVES FOR FY 2010-11 • Construction will begin for the 1,200 car Union Station Parking Deck July-August 2010 • Construction will begin for the 250,000 SF Union Station in October 2010 • Renovate Warwick building on Front St for additional classrooms and faculty offices • Improve accessibility to all campus facilities through maintenance, custodial services, and security for students, employees, and visitors

  34. QUESTIONS?

  35. THANK YOU

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