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Tim Johnson Grants Management Officer Division of HIV, STD and TB Services (DHSTS)

This guide provides information on the grant rollover process, expenditure reports, payment vouchers, and amendment/revision requests. Contact Tim Johnson at 609-777-7776 or 609-633-7463 for assistance.

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Tim Johnson Grants Management Officer Division of HIV, STD and TB Services (DHSTS)

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  1. Grant Rollover Process,Expenditure Reports & Payment VouchersandGrant Amendments & Revision Requests Tim Johnson Grants Management OfficerDivision of HIV, STD and TB Services(DHSTS) 609- 777-7776 or 609- 633-7463

  2. Grant Rollover Process

  3. Grant Rollover Process

  4. Grant Rollover Process

  5. Expenditure Report Process

  6. Report of Grant Expenditures & Expenditure Reports

  7. After selecting, “I Agree”:

  8. Grantee Fields to Input Information • Grantee Account/Fund Number • Reporting Date • Period Expenditures • Revision Report Number • Final • Name of Chief Financial Officer & Title g. Click on Certification Box • All Errors (a. – g.) must be corrected before submission

  9. Certification Box & All Errors You must complete: Reporting From Date Reporting To Date You must certify: Report is true and correct You must complete: Name of Chief Financial Officer Title of Chief Financial Officer. AFTER ALL IS COMPLETE SELECT SAVE

  10. Submit Expenditure Report & Change Status

  11. Grantee Must Agree to Submission NOTE: Once the EXPENDITURE REPORT has been submitted, the STATUS MANAGEMENT section will disappear from the screen and the document will no longer be in “active” status for Grantee

  12. Grantee Payment Voucher Certification Page Under Forms

  13. Grantee Returns PaymentVoucher to GMO NOTE: Once the PAYMENT VOUCHERhas been forwarded to DHSS GMO for processing, the STATUS MANAGEMENT section will disappear from the page and the document will no longer be in “active” status for the Grantee

  14. Grantee Initiates Grant Amendment/Revision

  15. Grantee Must Select “I Agree”

  16. Grantee Returns to Application Menu Selects the: Grant “Amendment/Budget Revision Request” form (links to the “Complete the Justification Page”)

  17. Grantee Completes Justification Page

  18. Grantee Submits Request byChanging Status

  19. Grantee Must Select “I Agree”to Submit Request

  20. GMO can either: Approve - “Grant in Amendment” “Grant in Revision” Deny – Return to grantee for modification

  21. GMO Must Select “I Agree”to Change Status of Grant

  22. Grantee Makes Necessary Changes &Submits Back to DHSS for Approval

  23. Grantee Must Select “I Agree” to Submit

  24. GMO reviews and can either: Approve - - (“Grant Revision Executed”) - grant becomes executed OR Return– - (“Grant in Revision” ) - return to grantee for modification OR Deny– - returned to grantee

  25. GMO Must Select “I Agree”

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