HANIS PROJECT OVERVIEW

1. DEPARTMENT OF HOME AFFAIRS HANIS PROJECT OVERVIEW APRIL - 2003

2. FROM BIRTH TO DEATH • Home Affairs keeps RECORDS of South African citizens from the cradle to the grave. • Government departments and private sector organisations make extensive use of the ID number. • Home Affairs plays a pivotal role in identity verification of citizens both for the public and private sectors.

3. REASONS FOR CONSIDERING A NEW IDENTIFICATION SYSTEM • Present document is abused (fraud). • It is easily forged. • Manufacture is time consuming. • To produce it a variety of materials are used. • By many it is no longer regarded as absolute proof of identity. • Thus, a new national ID system had to be considered, namely HANIS.

4. REASONS FOR CONSIDERING A NEW IDENTIFICATION SYSTEM • Over the years there have been various approaches to the verification of identity: • Something you owned (royal seal, ID document). • Something you knew (PIN, password). • Something inherent to you (fingerprint, iris print, voice print). • There have also been combinations (card + PIN).

5. WHAT IS HANIS? • HANIS stands for Home Affairs National Identification System. • A basic national identification system normally consists of; • - A Population Register, • - A means by which individuals can be • identified and verified, • - An ID document. • The components of a national ID system are usually integrated into a single “super system”.

6. ORIGINAL HANIS SYSTEM OBJECTIVES • Issue an ID card to each and every South African. • Ensure that only one ID is issued to each individual (identification process). • Re-issue of lost ID cards. • Hard copy identity verification, based on paper request form. • Provide on-line and off-line identity verification, for the public and private sectors.

7. IN SOUTH AFRICA • A Population Register already existed. • A biometric, namely fingerprints, has been adopted as a means whereby individuals can be identified. In the HANIS the same biometric is used to verify the identity of a person. This portion of the HANIS is known as the Automated Fingerprint Identification System (AFIS). • It has been decided that what is known as a smart card will be used as the ID document of choice (often also referred to as a Secure Electronic National Identity Card – SENIC).

8. HANIS BACKGROUND • Planning for a new identification system started in the early 90’s of the previous century. • The HANIS project started in 1996 with the release of a tender for an automated fingerprint system (AFIS), a two dimensional barcode ID card and system integration. • Tender was awarded in January 1999. • In 2000, HANIS implementation was officially launched. • Shortly after, the card portion was removed from the contract, pending an investigation into smart card technology. The AFIS portion of the contract continued.

9. HANIS BACKGROUND (TENDER PROCESS DETAILS – Slide 1) • Tender published 6 December 1996. • Tender closed 20 March 1997. • Thirteen (13) tenders were received and after detailed evaluation, 5 were short listed, with approval of STB. As a result of December 1997 recess and some companies being foreign, this process could only be concluded in January 1998. • The 5 were then allowed to further present on their proposals and questions were posed by officials as part of a second round of evaluation.

10. HANIS BACKGROUND (TENDER PROCESS DETAILS – Slide 2) • From the 5 a final short list of 2 consortiums were drawn up. • On 31 March 1998 officials departed on a 2 month bench marking trip. • On their return, bench mark results were extensively evaluated and a recommendation made to STB. • STB awarded the contract to Marpless in January 1999 and work immediately commenced. • Final negotiated contract was signed in November 1999.

11. HANIS BACKGROUND cont. • Investigation into smart card technology has included technical visits to a number of countries (Malaysia, Finland, France, Belgium, Germany), where this technology is used and similar projects have been undertaken. • Investigation also included an RFI, released in 2000. • Findings were forwarded to Cabinet, recommending approval of the smart ID card component of the HANIS project, based on extended objectivesfor HANIS.

12. EXTENDED HANIS OBJECTIVES • The extended HANIS objectives were: • To provide a smart card technology base for use by various government departments. • To use this standardised smart card platform to provide government services. • To ensure the ability to add new government services after issue of the smart ID card (without re-issue of the card). • To integrate a payment application for the payment of state pensioners and beneficiaries in conjunction with the Department of Social Development, as well as the integration of additional applications, as required by the respective departments.

13. CABINET MEMORANDUM APPROVAL • The cabinet approved, in principle, on the 25thof July 2001: • Implementation of a national smart ID card project for the country. • A new national smart ID card as the platform for integration of relevant government services centered around electronic identification of citizens to ensure interoperability, common standards and the elimination of duplication. • Integration of the Department of Social Development’s state pension payment application as the first additional application on the smart ID card.

14. HANIS BACKGROUND CONT. • The Haysom Commission was set up in 2001 to advise the Minister on the smart ID card project. • The then Department of Arts, Culture, Science and Technology (DACST) was involved in discussions on the project. • Various other inputs were considered. • This resulted in a joint Cabinet Memorandum.

15. JOINT CABINET MEMO Requested approval for: • Funding for the smart ID card project. • Public tender procurement. • Tender be broken into three separate tenders: • Main tender (card) • Personalisation centre • Terminals • Future addition of other departments’ applications.

16. PUBLIC PRIVATE PARTNERSHIP (PPP) • Cabinet referred the memorandum to National Treasury for advice. • National Treasury suggested to the Department that a comprehensive HANIS PPP study should be done to enable them to advise Cabinet and made available R15 million for the study (2003/04).

17. PROGRESS ON HANIS POPULATION REGISTER • Fully operational (but very old) AFIS • Basic system commissioned on 18 February 2002. • Basic system operational on 27 August 2002. • Approximately 600 000 records have been captured on the ID card application database. • Approximately 38 000 on the case files database. • An average of 6 000 records added per day.

18. ISSUES REQUIRING ATTENTION • No new ID document (card) yet. • Sparsely populated AFIS database. • Daily capturing rate for AFIS database too low. • Concrete system value from AFIS yet to be seen. • Serious staff shortages due to resignations.

19. SHORT TERM STRATEGY (TO ADDRESS ISSUES) • To populate the AFIS database faster, the Department intends to undertake an intelligent Back Record Conversion process. • This process consists of capturing existing manual records onto the database. • A system is being developed to provide remote on-line identity verification services for the public and private sectors. • It is envisaged that a Call Centre will be established in association with the remote verification service.

20. SHORTER TERM STRATEGY (TO ADDRESS ISSUES) - CONTINUED WAYS AND MEANS MUST BE FOUND TO SHORTEN THE TIME LINE FOR THE PPP PROCESS!

21. PPP PROCESS TIME LINE

22. FINANCIAL HISTORY OF HANIS • Contracted amount R930.248 million, signed in November 1999. • Initial contracted amount has been affected by removal of card component, CPI and FOREX; Estimated total cost now R1.455 billion. • As of February 2003, approximately R 807 million has been spent: • 86% of amount on equipment, • 13% on services, • 1% on personnel, administration and inventories.

23. ID CARD PROJECT PROGRESS • Cabinet approved the use of the smart ID card as a platform for integration of government services in July 2001. • Agreement was obtained from industry on standards regarding the smart ID card and fingerprint format (workshop agreements EMV level 1 and 2 with the banks, ARP054 drafted by SABS). • A supplementary RFI was released to industry on 19 August 2002 with a closing date of 6 September 2002. • At present; PPP process.

24. SMART ID CARD – PROJECT MANAGEMENT STRUCTURE • Steering committee consisting of director-generals from different departments. This committee meets when required to discuss management and strategy issues regarding the smart ID card project. • Interdepartmental technical committee (IDTC) consists of representatives of different departments that discuss technical and integration issues around the smart ID card project on a monthly basis. • Separate ongoing meetings take place between Home Affairs and other departments (to identify their requirements for the smart ID card), as well as Treasury.

25. SMART ID CARD – SOME AIMS • The issue of a Smart ID Card to all eligible South African citizens. • Estimated number : 30 Million. • Life span of the ID card : approx. 10 years. • Payment application on the Smart ID Card from start. • Integration of government services.

26. CURRENT TRUTHS • ID card forms integral part of HANIS. • The current ID book remains the target of fraud as it is easily forged. • ID card information created through AFIS is backed up in storage and is becoming outdated by the day. • It is imperative that an ID card be issued in the shortest possible time without overlooking the financial implications and other important factors.

27. ESTIMATED SMART ID CARD TOTAL COST *Estimated at R56 per card TVE/19.08.02

28. CONCLUSION • The approach suggested for the smart card: • The ID card is the end product of the HANIS vision. THINK BIG, START SMALL, SCALE FAST From: eGovernment Leadership – Realizing the Vision (Accenture, 2002)