FY2013 Adult Education Provider Manual Overview & Introduction

1. FY2013 Adult Education Provider Manual Overview & Introduction Illinois Community College Board -Adult Education December 13, 2012 Presented by Jennifer K. Foster, Senior Director for Adult Education and Family Literacy

2. Opening Comments • Mute your phones • If you have questions, use the chat feature or the raise your hand feature. • If you need Technical Assistance during this presentation, contact David Baker. • Either by chat or call him at 217-558-2162

3. AGENDA • AEFL Provider Manual Layout • Summary of policies in each section • Overview of Section I • Manual Availability • Next Steps • Questions

4. MANUAL LAYOUT • Sections • Major policy points • Policy Origin – State or Federal • Each policy and procedures • Forms and other information • Updates to the manual • Example: • V-7-1-12 (APC)

5. Major Policy Points by AEFL Policy Manual Section

16. Section I • Table of Contents • ICCB AEFL Staff Directory • Introduction

17. Section I: Introduction • I. Mission and Vision of Adult Education • Five Year Strategic Plan “We envision adult education as the foundation of a career pathways system that prepares adult learners for economic self sufficiency.”

18. Section I: Introduction • Six Priority Areas: • Aligning Assessment, Curricula and Instruction • Support Services • High Quality Teaching and Professional Development • Partnerships • Research, Data and Accountability • Program Design

19. Section I: Introduction • II: Program Priority: Establish a Career Pathway System • Different philosophy than in previous years • Career Pathways system that is inclusive of all eligible students • Goals provide a clear direction • Promote quality instruction • Accelerated opportunities that lead to postsecondary education and pathway employment

20. Section I: Introduction • III: Purpose of Title II Workforce Investment Act (WIA) • To assist adults in becoming literate • To assist adults in obtaining knowledge and skills • To assist adult in obtaining education skills • To assist adult in the completing secondary school education

21. Section I: Introduction • Eligible Population • 16 years of age; who are not enrolled or required to be enrolled in secondary school under State law; and who: • Lack sufficient mastery of basic educational skills; • Do not have a secondary school diploma or its recognized equivalent, and have not achieved an equivalent level of education; or • Are unable to speak, read or write the English language.

22. Section I: Introduction • IV: Priority Populations • Low income and low-skilled adults • Individuals with disabilities • Single parents, TANF recipients, and displaced homemakers • Unemployed, underemployed, and those not in the labor force who demonstrate a deficiency in basic skills • Individuals with multiple barriers to educational enhancement, including individuals with limited English proficiency

23. Section I: Introduction • V: Adult Education Competitive Process – RFP • Spring 2012 • www.iccb.org/rfp.competitivegrant.html • Must be an eligible applicant • Completion of all aspects of process and meet deadlines

24. Section I: Introduction • V: Continuation of a grant recipient beyond the competition • Submit a Continuation Application • Current Provider only • Complete the entire process including due dates • Funding is contingent upon a provider applicant’s satisfactory performance in the preceding year and assuming a sufficient appropriation of funding

25. Section I: Introduction • VI. Program Considerations • Twelve considerations as prescribe in the Illinois State Plan and Federal law • Commitment of applicants to serve individual in the local area • Intensity and duration • Use of proven instructional practices and activities • Use of research in building a strong foundation • Use of technology • Ability to compete by providing instruction in a real life context.

26. Section I: Introduction • Well Trained Staff • Coordination of Resources and Partnerships • Providing schedules and support services that meets the needs of the learners • Report of data and the use of the outcomes for program improvement • Need for English literacy services • Services that are cost efficient

27. Section I: Introduction • VII: Adult Education Advisory Council • IL Public Act 91-0830 • Advisory Councils Purpose is “to identify, deliberate, and make recommendations” to the Illinois Community College Board(ICCB) • 30 members and the chair are appointed by the ICCB • Regional Representation • Includes all provider types: • Community Based Organizations • Community Colleges • Regional Offices of Education • School Districts • Serve two year terms

28. Section I: Introduction • Advisory Council includes other stakeholders: • IL Department of Human Services • IL Secretary of State Literacy Office • IL Department of Commerce and Economic Opportunity • IL Service Center Network • Illinois Adult Continuing Educators Association (IACEA) • Members are assigned to committees • Meet quarterly • Minutes of the meetings are posted on the ICCB website: • http://www.iccb.org/advisorycouncil.html

29. Section I: Introduction • VIII: Federal and State Reporting • Illinois State Plan • Submitted to USDOE April 1st of each year • Outlines activities for the next fiscal year • Need, Population, Access, and provision of services • Professional development, funding, one-stop (IL Worknet) activities, evaluation activities • National Reporting System End of Year Report • Submitted to USDOE December 31 of each year • Outlines performance, financial, leadership activities, quality of data, and state assessment policy

30. Section I: Introduction • Annual Report to the Governor and General Assembly • Submitted March 1st of each year • Includes a summary of activities from the preceding fiscal year, including: • Numbers served • Adult education costs and funding • Credit hours and units • Approval of programs • Program highlights

31. MANUAL AVAILABILITY • The provider manual will be posted in a pdf format by Wednesday, December 19, 2012 on the www.iccb.org. • The manual will be available in the future by individual sections and applicable forms will be available in a fillableformat. • After the manual is posted, if you have questions regarding Section I or any of the sections, contact your Regional Program Support Specialist.

32. NEXT STEPS • Future webinars on each section of the provider manual will be held. • An updated schedule will be emailed through the Adult Education Listserv. • Webinars will be archived for viewing at a later date. • As sections are updated, you will be notified via the listserv. • There will not be a printed manual provided. • Only an electronic version will be made available and will be maintained on the ICCB website. • All questions, should be directed to your Regional Program Support Specialist.

33. Questions?

34. Thank you for your participation in today’s Session of the Adult Education Provider Manual.