Using Data Dump to Export Data from StarPanel

1. Using Data Dump to Export Data from StarPanel Purpose: Means of exporting data as Excel spreadsheet for manipulation outside StarPanel. Generally start process from Pt. View w/ after setting date range to include patients previously admitted to unit w/ current inpts. (or to look at prior date range entirely such as 1st 6 months of 2007). Important: Data Dump can only be done from an Administrative Workstation (AWS).

2. 2 1 From a patient list (in this case created from Inpatient Census by selecting a unit), pull up a list of patients in Patient View format. Notice options circled in orange in bottom example. Result 

3. 1 2 Use pop up calendar to enter start and end date for data search and click on OK button 3 Depending on size of new panel being created, it may take a few minutes. Watch green bars at bottom of screen to monitor progress.

4. Demographic data that can be pulled into spreadsheet by checking box beside item. StarPanel mapping names OR name of StarForm against which you wish to search go here If you click here, you get a list of StarForms from which to select the one(s) you want to query. Check desired form(s) and click on Add Forms box

5. Correct “syntax” is critical to getting the desired result. You need to enter the triple G lab code (usually a 3 digit code) in the Lab test names space or enter the HED code in the Form field names space. • To find these correct names: • find a patient who has the desired data charted • go to that patient’s flowsheet • find the value • hover over it to see the name • Enter exactly the same way for your search (eg. UPPER and lower case, special characters, etc. must match exactly) • you may also find these correct item names from Fast Labs view of HED data CATHETER_TYPE

6. Sample completed Data Dump instructions. Note I checked boxes to open new window & Start up MS Excel. (More details on this in next slide.) Job processes in new window. May take some time. Watch green bars at bottom of screen for status.

7. The settings checked above were used to get the report below. The columns with headers (like the example below) make the report more user friendly. The example on next page was produced WITHOUT checking “Dump as table rows”.

8. When processing complete, you must click on Open button to view results. Caution! This is the step that will NOT work on a CWS so you cannot even create a query on a CWS. Sample spreadsheet produced with different settings than the one on the previous page. Note that there are multiple rows for each account number in this example. This was created without using “Dump data as table rows” making it somewhat harder to understand.

9. 1 Queries are initially named for date/time produced. To re-use or send to someone else, you’ll want to rename to something logical. To do this: 1) right click diamond to left of query you want to re-name. You’ll get the pop-up box shown. 2) Enter the new name of the Query and click OK. 3) The name will then display in your “Previous choices” section. 2 3

10. Once you have run the Query and have an Excel spreadsheet, you will want to save it so you can review later. You will not be able to do this step on a CWS so Data Dump queries should always be done from an AWS. 1) You will get a pop-up telling you that the spread sheet produced if “read only” and instructions to click on OK button to save. 2) You will need to enter both a file name AND select the desired file type ( Excel 97-2003 Template selectedin this example). 1 2

11. 1 Once you’ve created a Query, you can send to another user (or users). 1) Click Send query to user hyperlink. 2) You can enter last name of user and Star will search for RacF ID. 3) Enter the name of the Query and click Send hyperlink. 3 2

12. Hints for Reusing Queries When you create a query for use by others, you need to provide guidance on how to use. • Make sure you save query with an understandable name before you send to someone else. This will make it clear to them which one to use should they have more than one query available. • The date range will need to be re-entered for each use. For example, if they want to look at compliance with Braden screen once a week, each time they run the query, they’ll need to enter the new date range. • Make sure the resultant reports meet their needs and is understandable. You may need to tweak the Excel output parameters to get it “just right”. • The query you forward will contain the syntax needed but not all of the Excel set up instructions so make sure you also tell them exactly which boxes to check to obtain the desired report configured in the most usable manner. A screen shot showing the correct boxed checked might be helpful to novice users.

13. To Delete a Query: 1) right click on diamond beside Query to be deleted and in the pop-up, click on Delete query hyperlink. 2) You will get pop-up asking you to confirm. Click OK button. 3) The Query is deleted. 1 2 3

14. Sample Problems: 1) Bed, Date of Adm., Case #, and Unit are not retained in Pt. View for Discharged Pts. so these fields blank. 2) Patient was on S44 5/14-15 & discharged. Was readmitted to SICU on 5/21 so SICU Bed, Adm. Date, Case # & Unit display. In such cases, you’d pay attention only to the dates the patient was on the unit of interest.

15. Key Points to Remember • To create or run a Data Dump query, you must work from an AWS. • You must use correct syntax for your search terms. Find HED terms from Nursing Flowsheet or Fast Labs view of HED data. • Experiment with various Excel output format options to produce a usable report. • Once you have the query perfected, rename it to something that will make sense next time you need to use it. • You may create a query and then sent to someone else so they can run the query as often as they need to review the data. • When you send a query, make sure you send instructions on how to set up Excel set up check boxes to obtain the optimally formatted report. • Make sure anyone who will use a query is familiar with possible problems they might see. Review the first report with them to ensure understanding. Offer to explain questions going forward. • A query created for one unit can be used on another unit but you might want to rename to avoid confusion. (Eg. Braden Compliance Report 9S renamed Braden Compliance Report 10N).