Criminal Justice (CJ) Budget Application

1. Criminal Justice (CJ) Budget Application By Donna J. Phillips Administrator Victim Services Support (VSS) Program Iowa Attorney General’s Crime Victim Assistance Division

2. Funding Application Instructionsor Request for Proposal (RFP) • Application Schedule/Cycle • Funding Overview & Eligibility • Availability of Funding • Funding Period • Letter of Intent • Required Match • How to Apply • Application Format • Application Contents • Cover Sheet • Budget • Financial Section • Service Map • Table of Outreach/Satellite Offices • Program Narrative • Appendices • Application Scoring & Page Requirements • Application Checklist • Application Submission

3. Funding Application Instructions/Request for Proposal (RFP) • Application Review Committee or Grant Review • Items for Consideration • Appendix A: Application Checklist • Appendix B: Volunteer Rate & Catalog of Federal Domestic Abuse Numbers • Appendix C: List of Acronyms • Appendix D: Eligibility Requirement & Information • Appendix E. Certified Assurances Checklist

4. CJ Budget Application • Letters of Intent • Due on or before January 11, 2013 • Mail Original to: Donna Phillips Crime Victim Assistance Division 321 E. 12th Street Lucas Building, Ground Floor Des Moines, IA 50319 • Acceptable to Email letter with original in mail: donna.phillips@ag.state.ia.us

5. Letter of Intent • Agency Letterhead • Signature Required (Electronic Signature Acceptable) • Include in Letter of Intent: • Name of your Agency/Program • Type of Agency • Law enforcement • Prosecution • Statewide agency, etc.

6. Letter of Intent • Service Area • City Name • County Name • Statewide • Region • Funding sources for which you are applying • Type of victims to be served • Contact Information

7. Funding Cycle/Contract Period • 3-Year Application/Funding: • Annual Contracts every year for 3 Years • (July 1st to June 30th) • Availability of Funds • Criminal Justice Programs • Law Enforcement • Prosecution • Victim Witness Coordinators • Statewide Programs (does not include statewide hotlines)

8. Funding Cycle/Contract Period • 1-Year Application/Funding: • Availability of Funds • Victim Service Programs: • Domestic Abuse programs • Sexual Abuse programs • Shelter-based programs • Survivors of Homicide & Other Violent Crime Programs • Culturally Specific Domestic Abuse Programs • Culturally Specific Sexual Abuse Program • Statewide Domestic Abuse Hotline • Statewide Sexual Abuse Hotline

9. Violence Against Women (VW or VAW) Funds Focus: • Dating Violence • Domestic Abuse • Sexual Assault • Stalking • Elder Abuse Purpose Areas: • Programs must fit under at least 1 of the VW Program Purpose Areas.

10. Examples of Utilizing VW Funds • Equipment specific to VW • Law Enforcement Investigators/Officers • Overtime for Law Enforcement to conduct follow-up investigations • Special Prosecutors or VW Prosecutors • Training Projects • Conduct training • Receive Training • Policy/Procedure Projects • Victim Advocates

11. Victims of Crime Act(VA or VOCA) Funds Focus: • Provide Direct Services to victims of violent crimes. Type of Agencies: • Public Agencies • Nonprofit Agencies • or Combination of such agencies Examples: • Victim Witness Coordinators • Victim Advocates

13. The Budget has 8 sections: Cover Sheet Basic Info Request Expense Description Match Program Staff Complete Program Budget Financial-Fundraising-Staff Qsts.

15. Cover Sheet Information Vendor ID Number: • Provided by the Iowa Dept. of Revenue • On your claims for reimbursement CVAD Tax ID Number: • An Employer Identification Number (EIN) is also known as a Federal Tax Identification Number • http://www.irs.gov/Businesses/Small-Businesses-&-Self-Employed/Employer-ID-Numbers-(EINs)- DUNS Number: • http://fedgov.dnb.com/webform Central Contract Registration (CCR) Updated: • https://www.sam.gov/ • Updated Annually • Say Yes and month/year updated. For example: Yes 1/2013

16. Request and Funding History Table • Anytime you see a “0” that means there is a formula that will automatically tabulate for you. • Enter the FY2013 Award (current year) and FY2012 Award Amounts for • VA = Victims of Crime Act Funds • VW = Violence Against Women Funds

17. Basic Funding Information • Put an “X” in the field that best represents the purpose of the VOCA funded program. • Put an “X” in the field that best represents the type of implementing organization.

18. Crime Victims Served Table: • If you are requesting VA or VOCA funds, complete Crime Victims Served table. • Enter the percentage by the type of crime you are projecting to serve. • VWCs will probably have a percentage in every field but Adults Molested as Children. • Use Current Statistics as a guide. • Call VSS program if you need assistance • The total percentages should automatically tabulate. • It must equal 100%

19. Federal VAW Purpose Areas: • Enter the number(s) that coincide with VAWA Purpose Areas. For example enter #1, #2, #5.

20. Questions H, I and J: • Answer “yes” or “no” • If yes, attach an explanation of finding of discrimination, any corrective action and date of finding on a separate piece of paper. • This separate piece of paper will immediately follow this page. • If “no” then no need to add a separate explanation or separate piece of paper.

21. Request Section: • This is where you are going to fill in the blanks as it pertains to what you are requesting for funds.

22. Summary of Request: • Under “Program Hours/Week” – enter the number of hours the staff person will be working on the program. • Work Hours/Week – enter the number of hours the staff person works for the agency. • Put either “Yes” or “No” if the program is requesting overtime for a law enforcement officer(s). • We listed the County Attorney here as we are going to utilize 5% of County Attorney as match on the VA grant. • Remember: Don’t use cents – Round to the nearest whole dollar.

23. I entered $10,000 in the VA or Victims of Crime Act column as that is how much I am requesting for the Victim Witness Coordinator position. • I entered zero for the County Attorney as we are not requesting any funds. • I entered $30,000 in the VW or Violence Against Women (VW) column as that is how much I am requesting for the VW Prosecutor position.

33. Only Victim Service Agencies need to complete. Do not complete this section if you are law enforcement, prosecution and/or victim witness coordinator, state agency, city agency, etc.

34. Remember to “Save As” or “Save” on your desktop computer. I would save after every the completion of every page at a minimum.

36. Application Checklist and Order of Application – Page 15 Program Budget & Financial Section:  Cover Sheet  Required Information Page  Staff List & Information  Request Amounts by budget line items  Budget Detail/Summary  Match Detail/Summary  Projected Budget  Financial/Staff Questions (if applicable)

37. Application Checklist Continued – Page 15 Service Area Map and Table of Outreach Offices  Map  Table of Outreach/Satellite Offices Program Narrative  I. Program/Agency Administration  II. Program Services section  III. Performance Measures and Outcomes section  IV. Collaborations/Coordination section  V. Challenges and Accomplishments section  VI. Funding Justification section Appendices

38. Application Format • 12 point Times New Roman font • 8 ½ X 11 inch paper • No smaller than 0.7” margins • Page Numbers • Bottom right hand corner • Heading (Roman Numerals) • Correspond to sections of Application Contents

39. Submission of Application • Submit a hard copy original + 20 Copies Donna Phillips Crime Victim Assistance Division 321 E. 12th Street Lucas Building, Ground Floor Des Moines, IA 50319 • Please front & back the copies! • Staple copies at the upper left hand corner

40. Applications Due • There is no online submission of the application. • Email submission of the application is not acceptable. • Hard copy application (original + 20 copies) due by 4:30 pm on February 28, 2013 in the Crime Victim Assistance Division

41. Application Process • April 16-18, 2013 • Application Review Committee will review applications for funding. • May 9, 2013 • Award and Denial Letters Mailed • May 23, 2013 at 4:30 pm • Appeals or Request for Reconsideration due at in CVAD office. • June 14, 2013 • Crime Victim Assistance Board to review appeals. • June 28, 2013 • Contracts to be mailed out tentatively on

42. Violence Against Women Reauthorization • The Reauthorization of the Violence Against Women Act has not occurred. • Funding could be delayed or not appropriated. • All contracts are contingent on availability of the funds. • Contracts cannot be issued until receipt of the Federal Award. • May not be able to reimburse program starting in August.

43. Victim Services Support Program Deana Utecht, Community Specialist Phone: 1-515-281-5206, Email: deana.utecht@iowa.gov Nikki Romer, Victim Service Specialist Phone: 1-515-281-0563, Email: nicole.romer@iowa.gov Rhonda Dean, Community Specialist Phone: 1-515-242-6112, Email: Rhonda.Dean@iowa.gov Donna Phillips, Administrator Phone: 1-515-281-7215, Email: donna.phillips@ag.state.ia.us Office Number: 1-800-373-5044 or 1-515-281-5044