Head teacher health & safety briefing

1. Head teacher health & safety briefing Incident Reporting for Schools Display Screen Equipment (DSE) Asbestos 21st November 2005

2. Incident Reporting for Schools

3. Case Law • School prosecuted and fined for accident: 7 yr old injured on head. £3000 inc costs • Same school prosecuted and fined – no action taken to prevent recurrence one week after incident. £1500 • Same school prosecuted and fined for failing to report accident. £500 • Additional costs not shown above include: solicitor/barrister fees, time in court

4. Safety Management Standard (SMS) • Definition • Incident : Accident, Ill health, injury, near miss, violent incident • Standards • Nominate person to report to HSE • Tell SHAW who this is • All Incidents will be reported to manager/head teacher, recorded on appropriate form and investigated (chart) • Notify SHAW and HSE of reportable (RIDDOR) incidents • Post incident risk assessment review • Analyse local incident data 1/4ly • Keep incident reports for 10 years, Children or Ill health 40 years

5. SMS • Standards • Efforts made to make sure employer is informed of reportable incidents • Tell SHAW if an HSE inspector is visiting • Records of HSE reports kept for three years NB for brevity, not all standards are described in full

6. SMS • Planning and achieving specifics • Report forms available and completed fully • List people with responsibilities • Store local paperwork – consider data protection • Ensure employees and pupils know importance of reporting Remember guidance note on intranet

7. What is an Accident? An unplanned and uncontrolled event which has led to or could have caused injury to persons, damage to plant or other loss. (RoSPA definition) Accident = Injury

8. Accident Triangle

9. UK Accident Statistics over 1 Year • 1.6 Million Accidents • 39 Million days lost • 20,000 People forced to give up work • Costs to UK economy £6 to £12 Billion per year

10. Incidents in Walsall schools 1 year • 1191 Incidents reported total pupils and staff • Slips/Trips/Falls • 32% of staff accidents • 43% of pupil accidents • National rates – 34% staff, 33% pupils • 1 term 04/05 one third of schools did not report any accidents centrally

11. Why Bother Reporting? • Humane/Moral • Pain and suffering • Legal • School fined for failing to report incident, bad press • Economic • Compensation, replacement of staff, investigation costs • Trends • Review regularly, do you know how many slips/trips you have had? • Do your Governers require a report? • Prevent recurrence • Risk assessment review, action planned and completed

12. Investigation & Response Incident Take immediate action Decide investigation level Investigate & record Actions Review actions & RA

13. Accident Reporting • Internal to council • Forms • Employee, non-employee, violent incident • Complete fully and distribute • Manager/supervisor • Decide who will investigate • Responsible Person • Nominate individual • Cover for absence • External to Health and safety executive (HSE)

14. Accident Reporting to the HSE RIDDOR – Reporting of injuries, diseases and dangerous occurrences regulations • Immediate Notification • Report within 10 days • Report when known (disease) Accident reporting centre • Telephone • E-mail • Post

15. Accident Reporting to HSE Immediate • Death or major injury of employee • Death or hospitalisation of member of public (ie – pupil) • Dangerous Occurrence (see Leaflet) • Notification of all above without delay • Follow up with F2508 details within 10 days

16. Accident Reporting to HSE within 10 days • Employee off work or normal duties for more than 3 days not including day of injury • Form F2508 for detail

17. Accident Reporting to HSEDiseases • Report to HSE if notified by Doctor • Relate to particular occupations • Poisoning • Skin Disease • Lung Disease • Infections • Other conditions

18. Investigation • Responsibilities chart • Identify immediate and basic causes • Fuller report where needed

19. Immediate and Basic Causes • Cause Injury – cut with knife • Immediate cause accident – slipped whilst using knife • Basic cause – wrong tool being used: should have used scissors • Why was wrong tool in use? – RA incomplete?, user did not know what should be used?, knives easily accessible? • Note – action may not be ‘should be wearing gloves’

20. Training • Accident reporting and principles of investigation • Accident investigation • Managing Safely • Supervising health and safety

21. Display Screen Equipment Safety Management Standard

22. Claims HSBC (formally Midland Bank) – August 1999 • lost its appeal to overturn a £60,000 compensation award made in 1998 to five of its former keyboard operators. • The women, who had developed disabling pains in their necks, shoulders and arms after their work rate was increased, had each been awarded £7,000 compensation and money for loss of earnings.

23. Display Screen Equipment (DSE) SMS Our Standards • All employees who have access to DSE will complete a self-assessment form and use the self-directed learning guide • Courses for DSE users and assessors are available • Eyesight test costs must be met in full • Corrective lenses for DSE work must be funded (up to a maximum).

24. DSE SMS National Standards • Assessment must be carried out and recorded by a competent assessor and must be available for people to look at. • Also, for a workstation at home; and • where there is a computer without an identified user.

25. DSE Assessment in schools? Assessment completed for: • Staff – who uses a computer • Where there is a computer without an identified user (i.e. IT Lab).

26. National standards (continued) • Risk assessment review procedure must be in place • Risks identified must be reduced as much as possible. • Eyesight tests must be provided if requested. • Eyesight tests must be repeated as often as the optician recommends NB: for brevity, not all standards are described in full

27. Planning and achieving this standard • Access and download self-assessment and self directed learning packs from the intranet • Train a local assessor to: • follow up on self assessments with identified problems; and • assess those workstations without an identified user and take corrective actions. • Review assessments if you make significant changes to the office, furniture, hardware or software.

28. DSE Assessment Applies to: • the whole workstation, as well as to the display screen, keyboard and other equipment. • the job being done; • work environment; and • Any special needs of individual staff

29. Training • Specific training • Safety induction (on intranet) • Self directed user-learning (on intranet) • DSE assessor training (3 monthly)

30. DSE Assessors Training Course

31. Aims of Session • Identify DSE hazards • Avoid future injury/health problems • Brief outline of the regulations • Provide insight of risk assessment

32. Who Is a User? • An employee who habitually uses Display Screen Equipment as a significant part their normal work

33. Who is a user? Where DSE use is more or less continuous on most days. • i.e. – if the job mainly involves, DSE-based data input Where use is less continuous or frequent, other factors connected with the job must be assessed. Such as: • normally using DSE for continuous or near-continuous spells of an hour or more at a time; and (b) use DSE in this way more or less daily; and (c) have to transfer information quickly to or from the DSE; and also need to apply high levels of attention and concentration; or are highly dependent on DSE or have little choice about using it; or need special training or skills to use the DSE.

34. Aim of DSE Assessment To protect the user from: • Upper Limb Disorder, including pains in the neck, arms, elbows, wrists, hands or fingers. • Temporary eye strain (but not eye damage) and headaches • Fatigue and stress

35. Neutral Position • The neutral position of a joint is the position that minimises the physiological stress on that joint

36. Neutral Concept

37. Shoulders, Elbows & Wrists

38. Workstation Layout • Place monitor directly in front • Place CPU on floor • Use document holder to keep documents upright • Place telephone to side of non-dominant hand

39. Daily Work Routine • Every employer shall plan the DSE users work activities so that it is possible for them to have work breaks

40. HSE states: Only a small proportion of VDU users actually suffer ill health as a result of their work. Where problems do occur, they are generally caused by the way in which VDUs are being used, rather than the VDUs themselves. So problems can be avoided by good workplace and job design, and by the way the VDU and workstation is used.

41. Head teacher health & safety briefing Asbestos Safety Management Standard (SMS)

42. Asbestos SMS Standards • All buildings asbestos containing materials ,(acm’s), to be managed • No new acm’s to be used • No Council employees to work with acm’s • No work to be carried out in,(or on), buildings before checks for acm’s • All building materials must be presumed to contain acm’s unless there is strong evidence to the contrary • Records of acm’s,( type/condition), to be held centrally and accessible to building occupants

43. Asbestos SMS Standards • Where acm’s are present, suitable signs to be displayed, (where appropriate) • Risk assessment of the likelihood of exposure to be made where acm’s exist, (or are suspected) • Information on acm’s must be provided to any one who is likely to disturb them • Only accredited labs from approved list to bulk sample / air monitor • Only HSE licensed contractors should work on asbestos coatings or AIB

44. Asbestos SMS Planning & achieving • Adopt a proactive approach to identifying acm’s in buildings • Produce an asbestos management plan specifying: - numbers of occupants / building use - type of acm, (sprayed, AIB, cement) - how much and condition - risk of damage or disturbance - a risk rating of the potential for fibre release - arrangements for implementing and monitoring the plan

45. Asbestos SMS • Planning & achieving • Preferred control measure; - if acm’s in good condition, not likely to be damaged or disturbed, they should be left and monitored

46. Asbestos SMS • Specific training - asbestos ½ day workshop

47. Safety, Health & Wellbeing Services Walsall Council

48. Asbestos facts What is asbestos?

49. Asbestos facts Why is asbestos dangerous?

50. Asbestos facts Who is at risk?