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SEWP PM Meeting October 30, 2008 Al Marshall

SEWP PM Meeting October 30, 2008 Al Marshall. FY ’08 Numbers. FY 2008 Totals Fiscal Year Total 24,831 Orders $1,307,154,100 ($1.3 billion) September 2008 Totals 5624 Orders $460 million September 30 681 orders $73.3 million August 2008 Totals 3479 Orders $165 million.

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SEWP PM Meeting October 30, 2008 Al Marshall

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  1. SEWP PM MeetingOctober 30, 2008Al Marshall

  2. FY ’08 Numbers • FY 2008 Totals • Fiscal Year Total • 24,831 Orders • $1,307,154,100 ($1.3 billion) • September 2008 Totals • 5624 Orders • $460 million • September 30 • 681 orders • $73.3 million • August 2008 Totals • 3479 Orders • $165 million

  3. How Busy Were We?

  4. Recently Completed Projects Web Updates Updated Training Video Updated to SEWP IV content Will be updated soon to reflect changes in policy and tools News Page Navigation Menu Relocation Application Updates Equivalent CLIN in TR Must match existing CLIN Must use same class code and subclass Price must be <= current price Improved TR CLIN Review Installation of New Order Image Server

  5. Recently Completed Projects (Cont) • Web Tools • RFQ Tool • Award Notice • Not required of customer • Notice sent to awardee and/or all contract holders • Will be noted in Quote Interface • Notification when no match on secondary contact • Added Manufacturer Alias Search to Manufacturer Lookup • CHOP • Ability to download CLIN list • Ability to query trained DoD users • Ability to Review Order Data • Ability to download Order Image • Ability to review quarantined order • Ability to download quarantined order image

  6. Current Projects • Compu-Search Interface • Internal TR • TR Lookup on CHOP • CLIN Aging Report • CLINs Over 1 year old • EOL Obsolete CLINs • RFQ Tool • Fast track approval • Check for 0 byte files • Create credit card order

  7. Current Topics Maintaining Base and Mandatory CLINs Fee Rules Process for “Z” CLINs Order Process Delivery Orders Credit Card Orders

  8. SOW Review SOW Procedure Rules Submit to sow@sewp.nasa.gov Please include subject No “thank you” replies Product Bundle CLIN List Quantity Unit Cost Maintenance/Warranty List of Products to be covered Price Services SOW Labor Rate Labor Category Number of Hours

  9. SOW Review (Cont) • Opportunities > $1 million • SOW database • Attachment(s) • RFQ Sequence Number • Agency • Amount • Type (Services, Product, Warranty, Mix)

  10. SEWP Email Addresses • DO NOT send email to an individual • Addresses • Sewporders – SEWP orders ONLY • Orderhelp – Questions related to orders • Delayed acceptance requests • Order image re-send requests • Sow • SOWs for approval • TR-related questions • Chhelp – Everything Else • SEWP PM Alias • One address per contract holder • Only used for extremely sensitive correspondence • SEWP “All contract holder” address • Multiple addresses per contract holder • Used for most correspondence

  11. Discussion Topics • RFQ Tool and Quote Interface • Responding to RFQ with a specified response time • Should we change default type to RFQ? • What to do when type changed from RFI to RFQ • Sharing RFQ information – Sales Agents • RFQ customer request – time added to close date • Contacting customers outside of RFQ • Customer Information Requests • New RFQ type, Request for Budget Quote (RFBQ) • Addition of manufacturer • Order status

  12. Discussion Topics (Cont) • Protesting SEWP Orders • Request for delivery date > 30 days from award • Delayed Acceptance and Rejection of Orders • Issues with delayed acceptance • Meaning of delivery date • Meaning of different statuses • Order CLIN Report errors • Order rejection • Must supply complete explanation • Possible resolutions

  13. Discussion Topics (cont) • CLIN Reports for orders under $3,000 • Credit card orders over $3,000 taken by contract holder • Definition of “in-scope” • Telecomm • Services • Cell • Software as a Service (SaaS) • Past Performance • Two “strikes” in three months, or one “bad” error = down one color • Clock restarts with each strike • Three month minimum • Semi-annual meeting with CHRM

  14. Thank You! V. 08/19/08

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