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SECC 2010-11 Feedback Session

SECC 2010-11 Feedback Session. Presented by Trish Lutgen. Agenda. Introductions SECC – Last Year in Review 2011 December SECC Changes Additional SECC Topics Spring Collections. SECC – Last Year in Review. Survey Results. 91 Surveys returned this year Documentation & Training

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SECC 2010-11 Feedback Session

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  1. SECC 2010-11 Feedback Session Presented by Trish Lutgen

  2. Agenda Introductions SECC – Last Year in Review 2011 December SECC Changes Additional SECC Topics Spring Collections

  3. SECC – Last Year in Review

  4. Survey Results • 91 Surveys returned this year • Documentation & Training • 94% of the people who attended boot camp found it helpful. • Regional Trainings – Overall there were 78 responses and the mean was 3.79 (out of 5). • WebEx Trainings – Overall there were 66 responses and the mean was 3.89 (out of 5).

  5. Survey Results • Application (SECC Data Manager) • Overall, there were 82 responses and the mean was 3.5 (out of 5), a decrease of 0.48 from 2009. • 36.3% of you would like to see additional features. • 42.4% would like added reports. • 21.2% would like added utilities. • 36.4% would like other features. • Submission Process • Overall, there were 86 responses and the mean was 4.24, an increase of 0.36 from 2009.

  6. Survey Results • Consolidated Collections • Submitting was easy • There were 81 responses and the mean was 4.28. • Reviewing errors • There were 83 responses and the mean was 3.89. • Verification Reports • There were 81 responses and the mean was 4.32(out of 5), an increase of 0.37 from 2009 • Review Audits • There were 76 responses and the mean was 3.79 (out of 5).

  7. Survey Results • SECC Staff • Overall there were 60 responses and the mean was 4.6, a decrease of 0.13 from 2009. • ODE Helpdesk Staff • Overall there were 37 responses and the mean was 4.37, an increase of 0.09 from 2009.

  8. Requested Changes • Data Manager report using the federal placement code. • Data Manager report for race/ethnicity. • Instructions on creating custom reports in Data Manager – more examples • Ability to print single or multiple reports.

  9. Successes • December timely? • Smooth race/ethnicity reporting for school age. • Very few technical issues on ODE side. • New ECR Audit Process • Secondary Placements for 3-5 year olds • Questions… • And, Alex has officially retired!

  10. Challenges • ODE staff shortage • Electronic Correction Reports – 17 districts had to be reopened after January 19th due to inaccurate data compared to last years 12. • Communication between Agencies • Do NOT wait until the last minute to respond • Unable to contact district staff, which resulted in districts being late. • Parentally placed private school students • Attending School is the Private School number. If the school does not have a number, it’s the attending district ID.

  11. Challenges • Home Schooled Students • Not using ESD number in attending District and School field • Inter-district Transfer students* • Attending district reporting instead of the SpEd Resident • Charter School* • Enrollment code will always be C for Charter • Correctional Facilities • Agency Serving code needs to be 38 – Correctional Facility

  12. Challenges • Manuals • Reading the newest manual – Always updated on-line • Manual is located at http://www.ode.state.or.us/search/page/?id=2964 • Federal Placements* • Public Separate School (34) • Private Separate School (35) • Public Residential Facility (36) • Private Residential Facility (37)

  13. 2011 December SECC Changes

  14. Submission Dates • The collection will open November 23, 2011 • The collection will close December 09, 2011 Remember the data submitted is as of Dec 1

  15. SECC Changes • New Enrollment Type Code • T – Parent paid tuition to another district. This code will be used for students who reside in District A, but parent pays for the student to attend public school in District B. • Primary Disability Code 10 • Changing from “Mental Retardation” to “Intellectual Disability”.

  16. Core File Layout Changes • Adding two fields • American Indian Tribal Code • 3 digit code, located in SSID filler area of the file format • American Indian Tribal Affiliation ID number • Not sure of field length • SSID will allow another state’s ID in the attending district/school.

  17. File Layout • Located at: https://district.ode.state.or.us/search/page/?id=185 or The Data Collection Committee (DCC) website https://district.ode.state.or.us/search/results/?id=402

  18. Additional SECC Topics

  19. ECR Audit Reports • Was the process easy? • Can it be improved? • Transition Report • Do we need to change?

  20. SECC Trainings Regional trainings • New locations? or • Same locations? • Hillsboro • Albany • Ashland • La Grande • Bend • Web-Ex? Boot camp trainings • 2 trainings Add more? Adding throughout the year? Feedback Session • Is it still needed?

  21. Brainstorm No, getting rid of SECC is not an option What would make it easier? What do we need to do better?

  22. Spring Collections

  23. SpEd Report Card • Developed to inform parents and the community about the special education programs and services provided by Oregon school districts and Oregon EI/ECSE county programs • Technical Assistance Documentation is available on the Report Cards webpage: • Report Templates • How-to-Read guides • Distribution Information • Technical Manuals with explanations of data sources, calculations, and contact information • Website:http://www.ode.state.or.us/search/page/?=1831

  24. SpEd Report Card • March 10th – 17th, 2011 Special Education Report Validation period • March 28th, 2011 Final Special Education Reports available to Districts and Programs • March 30st ,2011 Public release of Special Education report card

  25. SpEd Report Card To access the Special Ed report card, select the Report Card/AYP from the application list on the district website. If the application does not appear in your list, you will need to contact your security administrator to get access.

  26. SpEd Report Card • Questions? Email the District Special Education Reports mailbox at ODE.SchoolAgeRpt@state.or.us or Program Special Education Reports mailbox at ODE.EIECSERpt@state.or.us

  27. June Exit Data Collection • V-Tel Training April 26, 2-3:30pm • File Layout is the same as December SECC’s https://district.ode.state.or.us/search/page/?id=185

  28. Child Find Data Collection • V-Tel training April 26, 2-3:30pm • What’s new for the 2010-11 collection: • File Layout https://district.ode.state.or.us/search/page/?id=185 • Discontinue Reason Timeline Not Met Code • Prolonged student absence (1) • Must be a comment for codes 2, 5, & 9 • Consent Flag is Consent for initial provision of special education services flag. • Eligibility date and Evaluation date cannot equal if school age.

  29. Child Find Data Collection Problem areas to address: • School Days – make sure you are correctly counting your school days. • Claimed Students • Do not report students that are already eligible for special education. • Eligibility • If the parent consents to place the student in special ed (consent flag is a Y), the student must be found eligible. • Report Students found eligible & those found Not eligible

  30. Child Find Data Collection Problem areas to address Continued: • Recodes • Code records with the appropriate code. Do not use code 9 – other if another reason code is appropriate. • Be factual in your comments. • If we tell you to either recode the record or change the comment, please do so. Ignoring will cause you to be inaccurate.

  31. Child Find Data Collection Problem areas to address Continued: • Miscodes • Consent and Eligibility dates for Student Evaluations • These dates cannot be the same • Applicable to all School-Age Student Evaluations (not just Specific Learning Disability) Remember – All evaluations must comply with OARs • OAR 581-015-2110: General Evaluation and Re-evaluation procedures • OAR 581-015-2115: Evaluation Planning • Evaluation Planning Leading to Comprehensive Evaluation

  32. Child Find Data Collection Website: http://www.ode.state.or.us/search/page/?id=2120 Contact Information: Data Owner: Colleen Stover (503) 947-5705 colleen.stover@state.or.us or Technical Assistance: Trish Lutgen (503) 947-5798 trish.lutgen@state.or.us Gretchen Gear (503) 947-5817 gretchen.gear@state.or.us

  33. Discipline Incidents • V-Tel training April 21, 2-3:30pm • Review • Collection Dates • Collection Changes • Discipline Data is IMPORTANT • It is used for: • B4 report in SPR&I • Reported on Special Ed Report Cards • Significant disproportionality calculations

  34. Discipline Incidents Website: http://www.ode.state.or.us/search/results/?id=107 Temporary Contact Information: Dianna Carrizales-Engelemann (503) 947-5628 dianna.carrizales-engelmann@state.or.us or Robbi Perry (503) 947-5782 robbi.perry@state.or.us

  35. Data Unit Contacts • Gretchen Gear (503) 947-5817 gretchen.gear@state.or.us • Claire Kemmerer (503) 947-5696 claire.kemmerer@state.or.us • Greg Houser (503) 947-5629 greg.houser@state.or.us • Trish Lutgen (503) 947-5798 trish.lutgen@state.or.us • Annie Woo • (503) 947-5872 • annie.woo@state.or.us

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